Winter Transportation Service for Locally Employed Staff
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 19MG1025Q0005
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 485999 All Other Transit and Ground Passenger Transportation
- Place of performance
- Ulaanbaatar Ulaanbaatar Mongolia
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Ulaanbaatar, Mongolia is seeking a contractor to provide daily winter transportation services for Locally Employed Staff through the Department of State. The solicitation requires shuttle bus services along 12 defined routes with morning pickups delivering employees to the embassy by 7:50 AM and evening departures at 4:45 PM, operating Monday through Friday excluding embassy holidays. Contractors must demonstrate reliable vehicles, experienced drivers, and compliance with local transportation regulations, while submitting quotations in Mongolian Tugrik with VAT listed separately. The government intends to award based on the lowest price technically acceptable evaluation criteria, with awards made from initial quotations unless discussions become necessary with companies in the competitive range. A mandatory pre-quotation conference was held on June 24, 2025, and sealed quotations must be submitted by 4:00 PM on July 31, 2025, including required forms such as SF-1449, IRS Form W-14, and proof of SAM registration.
This solicitation does not utilize any set-aside designations and is open to all qualified contractors. The contract structure includes a one-year base period with four additional one-year option periods, providing services for a minimum of 130 work days and maximum of 650 work days of winter shuttle operations annually. While specific contract values are not disclosed in the available documentation, pricing must be submitted in Mongolian Tugrik currency. The estimated award decision is expected in late September 2025, with all services to be performed in Ulaanbaatar, Mongolia. Companies with less than three years of business history are eligible to bid provided they can demonstrate relevant prior transportation experience, and the solicitation allows for route details to be provided to the selected contractor upon award.
Notice text
Please see attached RFQ for full details
The Embassy of the United States of America in Ulaanbaatar, Mongolia invites you to submit a quotation for daily Winter Transportation Service for Locally Employed Staff.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference at the site, and all prospective offerors are encouraged to attend. The pre-quotation conference will be held on 24 June 2025 at 10 am (local time) at the US Embassy in Ulaanbaatar, Mongolia. Offerors/quoters should contact Procurement Unit emailing to Ulaanbaatar-Procurement@state.gov for additional information or to arrange entry to the building.
Your quotation must be submitted in a sealed envelope marked "Quotation Enclosed for 19MG1025Q0005" to the Contracting Office of the US Embassy Ulaanbaatar, Denver Street #3, 11th Micro District Ulaanbaatar 14190, Mongolia before 16:00, 31 July 2025. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1, Pricing
3. Section 5, Representations and Certifications
4. Additional information as required in Section 3
5.To ensure compliance with FAR 52.229-11 the offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14
6. Proof of SAM Registration. The offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer as prescribed under FAR 4.1102
Direct any questions regarding this solicitation to Ulaanbaatar-Procurement@state.gov by email during regular business hours.
Files
| File | Type | Posted |
|---|---|---|
| Questions and Answers for 19MG1025Q0005 (1).pdf | ||
| RFQ 19MG1025Q0005LES Winter Shuttle Service.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Winter Transportation Service for Locally Employed Staff | Award Notice | |
| This notice | Solicitation | |
| Winter Shuttle Service for Locally Employed Staff of the US Embassy Ulaanbaatar, Mongolia | Pre-Solicitation |
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