Questions and Answers for 19MG1025Q0005 (1).pdf
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- Solicitation number
- 19MG1025Q0005
- Issued by
-
Department of State
About this file
This document is a Questions and Answers file for Solicitation 19MG1025Q0005, a Daily Winter Transportation Service contract for the U.S. Embassy in Ulaanbaatar, Mongolia. The document addresses 13 key clarification questions from potential offerors regarding proposal submission requirements, including details about SAM registration, VAT and tax handling, insurance requirements, form completion, and past performance expectations. Key points include: VAT should be listed as a separate line item for each year, detailed route information will be provided to the selected contractor, the estimated award decision is late September 2025, and companies must submit various forms including SF-1449, IRS Form W-14, and ensure their SAM registration address matches across all documentation. The contract allows companies with less than 3 years of business history to bid if they can demonstrate relevant prior experience.
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Other files
| File | Type | Posted |
|---|---|---|
| RFQ 19MG1025Q0005LES Winter Shuttle Service.pdf |
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19MG1025Q0005 for Daily Winter Transportation Service
QUESTIONS/ANSWERS
1. Our company is registered on SAM.gov. Could you please advise on how we can reference or utilize our SAM registration within the proposal documentation? Are there any additional steps required to activate or validate our registration for this solicitation?
a. There are no additional steps required on SAM. You may put solicitation number
19MG1025Q0005 in the search field and search to see the subject solicitation ad.
2. According to the solicitation, VAT should not be included in the CLIN unit prices but must be presented as a separate line item. Could you please confirm the correct format for reflecting VAT in the price proposal? Should it be shown separately for each CLIN or only once in the invoice summary?
a. In the proposal, please put VAT as a separate line item for each year, base and 4 option years, as shown in the solicitation, Section 1, pricing.
3. The performance work statement references 12 specific shuttle routes. When and how will the detailed routing information (including exact pick-up/drop-off points, estimated passenger counts, etc.) be provided to offerors?
a. As specified in the solicitation, Section 1, Embassy shall provide detailed routes that include information of exact starting and ending points, directions, number of passengers and number of stops for each route will be provided to the selected Contractor.
4. Would it be possible to receive guidance, templates, or official instructions to ensure that
IRS Form W-14 is completed accurately and without errors?
a. As specified in the solicitation, please review FAR 52.229-12 in Section 2 or as well as the provision FAR 52.229-11 in Section 5.
5. Our company maintains general business liability insurance. In addition, is it necessary to provide separate insurance for each vehicle used under the contract, or would mandatory driver liability insurance (such as Mongolia’s standard driver liability coverage) suffice to meet the contract's insurance requirements?
a. As specified in the solicitation, Section 1, the Contractor shall carry liability insurance on its vehicles and drivers performing under this contract. Review Section 3 of the solicitation as well stating that the offeror shall address its plan to obtain all licenses and permits required by local law (see DOSAR 652.242-73 in Section 2). If offeror already possesses the locally required licenses and permits, a copy shall be provided.
6. Should the 2% tax under 26 U.S.C. 5000C be factored into the unit prices in the price proposal, or should it be excluded from pricing and handled separately at the invoicing stage?
a. As specified in the solicitation, Section 2, the excise tax withholding is applied at the payment level, not at the contract level. Information about IRS Form W-14 and its separate instructions is available via the internet at www.irs.gov/w14.
7. How long after the submission deadline can offerors expect to receive notification of the award decision?
a. Estimated time of award decision will be late September 2025.
8. Should SF-1449 Form be filled and sent by mail with a price proposal to directly to the
US embassy?
a. Yes, as stated in the solicitation, SF-1449 form should be completed and submitted with your proposal package.
9. What should we fill on 12. Discount Terms?
a. If you propose any discounts, you may put discount terms. If no discounts apply you don’t need to fill the box.
10. Must our address be the same in the SAM registration address?
a. The address should match as SAM address.
11. Should the price be also indicated in the SF-1449 form?
a. As stated in the solicitation the pricing should be included in the pricing table, page number from 6 to 11 of the solicitation.
12. For W-14 form also must be same with SAM address?
a. Yes, the address on W-14 form should be same as SAM address.
https://www.irs.gov/w14
13. If the contractor has not been 3 years yet since it is founded but team has 10 years’ experience, are the company eligible to be a contractor or awardee?
a. Section 3 of the solicitation says list of clients over the past 3 years to demonstrate prior experience with relevant past performance. As we explained during the pre-quotation conference the TEP acceptability will include a review of past performance and experience but not limited to the offeror should business established for 3 years. The company is eligible to bid and provide proof of prior experience with relevant performance with its proposal.
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