Western Shelter Systems LLC, Original Equipment Manufacturer (OEM), Gatekeeper SW-20 Shelter Kit Items

The USDA Forest Service's National Interagency Fire Center (NIFC) has issued a Sources Sought Notice to identify qualified vendors capable of supplying Western Shelter Systems LLC Original Equipment Manufacturer (OEM) manufactured shelter kit components and replacement parts for the Rocky Mountain Area Incident Support Cache. This is an information-gathering notice intended for planning purposes only and does not constitute a formal solicitation or obligation on the government's part; however, the responses may lead to a future Request for Quote. Respondents must be authorized distributors or certified third-party vendors of Western Shelter Systems LLC and must demonstrate compliance with National Fire Equipment System (NFES) standards (NFES 00549) for 20-foot octagonal shelter kits. The evaluation will focus on vendor capability statements, company registration information including SAM UEID number, size standard designation, existing government contract experience, and proof of authorization as a Western Shelter Systems LLC vendor. Responses must be submitted via email to Amy Tilley at amy.tilley@usda.gov by 8:00 a.m. Eastern Daylight Time on Monday, April 13, 2026, with capability statements limited to twenty pages and the reference "1202SC26SS0003 Shelter Kit Items" included in the subject line.

This opportunity is designated as a Total Small Business set-aside. The estimated procurement includes significant quantities of components such as 14 ramps, 18 vent caps, 33 double-wide doors, 274 steel stakes, 24 shelter kit floors, plus various wall panels, roof panels, mainframes, roof covers, and insulation panels to support national Incident Support Caches. While no specific budget or award value has been disclosed in this pre-solicitation notice, vendors must be capable of delivering items to multiple locations nationwide within specified timeframes following order receipt. No funds have been authorized for this notice, and the government will not reimburse any expenses incurred in preparing responses. The Forest Service has reserved the right to terminate this request and modify requirements as needed, and all submitted materials will become government property and will not be returned to respondents.