1202SC26SS20003 Shelter Kit Items.pdf

Sources Sought Notice

1202SC26SS0003

Shelter Kit Items

SOURCES SOUGHT

Western Shelter Systems LLC, Original

Equipment Manufacturer (OEM), Gatekeeper SW-20 Shelter Kit Items

Purchase

Solicitation Number: (To be determined)

Agency: United States Department of Agriculture (USDA)

Office: Forest Service

Location: National Interagency Fire Center - Boise, ID

RFI Issue Date: March 31, 2026

RFI Response Date: April 13, 2026

Synopsis:

This Sources Sought Notice (SS) is solely for information and planning purposes only regarding vendors who are capable of providing Western Shelter Systems LLC, Original Equipment Manufacturer (OEM) manufactured items listed in the “Deliverables and Services” section below and shall not be construed as a solicitation or as an obligation on the part of the USDA Forest Service. The purpose of this SS is to identify qualified sources capable of providing items described herein. As a result of this SS, the Forest Service National Interagency Fire Center (NIFC) may issue a Request for Quote (RFQ). The Government will not pay for, nor reimburse, any expenses incurred in responding to this SS.

The NIFC does not intend to notify respondents of the evaluation and will not share information made available;

please ensure any sensitive or protected information submitted is marked as such.

The Forest Service reserves the right to terminate this request and change its requirements if needed and any material submitted becomes the property of the Forest Service and will not be returned.

Responding to this notice does not guarantee participation in any future activities.

Background:

The National Wildfire Coordinating Group (NWCG) establishes standards for fire supplies and equipment in the National Fire Equipment System (NFES) Catalog Part 1: Fire Supplies and Equipment, (PMS 449-1). National Interagency Support Caches (NISC) provide necessary equipment to field crews, wildland fire fighters, support staff, and other essential personnel for deployment to wildfire and prescribed fire incidents following NWCG standards. 20’ octagonal shelter kits (NFES 00549) are the established standard; components and replacement parts must be compatible with current stock.

The USDA/Forest Service, Rocky Mountain Area Incident Support Cache (RMK) maintains a current stock of Western Shelter Systems “Gatekeeper” SW-20 Shelters in compliance with NFES 00549 standards. RMK intends to procure an estimated number of Western Shelter Systems, LLC (OEM) “Gatekeeper” series SW-20 Shelter Kit components and replacement parts listed in the “Deliverables and Services” section for use during prescribed burns and wildfire incidents.

Deliverables and Services:

SW-20 Shelter Kit Item Manufacturer Number, Description Estimated Quantity 02-220-00571 Ramp - Threshold 14 WC6 Cap - Vent 18 WSD46 Door - Double Wide 33 HWTS18 Stake - Steel 274 FLGK20 Floor - Shelter Kit 24 GK20-RDD-A Panel - Right Wall 13 GK20-LDD-B Panel - Left Wall 7 HO20MFS Mainframe 3 HO20RP Cover - Roof 21 GK20-BP-C Panel - Back Wall 7 INHO20RP Panel - Roof, Insulation 4 02-999-00007 Panel - Back Wall, Insulation 2 02-999-00009 Panel - Right Wall, Insulation 4 02-999-00008 Panel - Left Wall, Insulation 4

SHIPPING 1

The Vendor shall be able to provide Western Shelter Systems LLC, (OEM) Gatekeeper SW-20 Shelter Kit items to multiple Incident Support Caches, nationwide.

Classification Code: NAICS Code: 624230 or pertaining.

Place of Performance:

Specified days after receipt of order.

THE GOVERNMENT DOES NOT INTEND TO AWARD A CONTRACT ON THE BASIS OF THIS RFI OR TO OTHERWISE PAY FOR THE INFORMATION SOLICITED. This SS does not constitute a solicitation for proposals or the authority to enter into negotiations to award a contract. No funds have been authorized, appropriated, or received for this contemplated effort. This SS is for planning purposes only and shall not be considered as a request for proposal or as an obligation on the part of the Government to acquire any products or services. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of contractor submission of responses to this SS or the Government’s use of such information. The Government reserves the right to reject, in whole or in part, any contractor’s input resulting from this SS. Response to this SS will not be returned.

Whatever information is provided may be utilized by the US Forest Service in developing its acquisition strategy and its Statement of Work. The information resulting from this SS may be included/combined with other submissions in one or more options considered in the analysis of alternatives. Any proprietary information that is submitted may be used in establishing requirements, but specific information will be safeguarded as proprietary providing it is marked in accordance with FAR 3.104-4.

Submittal of Information:

Offerors responding to this Request for Information must provide the following:

A capability statement outlining core capabilities, available technology, past performance, and other differentiators that would indicate ability to meet needs in “Deliverables and Services”. Response to this SS shall be limited to twenty (20) pages. The following information must be submitted with your comments:

1. Company Name

2. Company Mailing Address

3. SAM UEID number & SAM Registration expiration date

4. Company Point of Contact (name, telephone number and e-mail address)

5. Company’s Size Standard (i.e., Large, Small, Veteran Owned, etc.) based on NAICS code 624230 or pertaining.

6. Existing Government Contract Numbers and Schedules (if any)

7. Provide Capability Statement

8. Provide proof of Western Shelter Systems LLC’s authorization as a certified 3rd party vendor/authorized distributor.

PROVIDE ANY OTHER PERTINENT INFORMATION RELATING TO THIS SS THAT WILL ASSIST THE GOVERNMENT IN

ADJUSTING THE CURRENT SPECIFICATIONS FOR A FOLLOW-ON SOLICITATION.

The information requested by this SS shall be provided, via email, by 8:00 Eastern Daylight Time, Monday April 13, 2026 to Amy Tilley at: amy.tilley@usda.gov. Vendors shall reference “1202SC26SS0003 Shelter Kit Items ” in the subject line of their emailed response.

The USDA Forest Service intends to utilize the SS responses/information to assist with the development of a solicitation to obtain products that match the specification.

(End of SS) mailto:amy.tilley@usda.gov