Water Treatment of HVAC and Domestic/Potable Water System, U. S. Embassy London, United Kingdom
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 19GE5025Q0114
- Agency
-
Office of Acquisition Management
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 221310 Water Supply and Irrigation Systems
- Place of performance
- United Kingdom
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State Office of Acquisition Management is soliciting proposals for water treatment maintenance services for HVAC and domestic/potable water systems at the U.S. Embassy in London, United Kingdom. The procurement seeks a contractor to provide comprehensive water treatment maintenance including chemical treatment, testing, equipment servicing, and system monitoring to prevent corrosion, scaling, and microbiological fouling across three embassy properties: Winfield House, Wychwood House, and Albany Court. Contractors must have an active SAM registration and demonstrate compliance with multiple industry standards including NSF, AWWA, ANSI, and OSHA regulations. The evaluation will consider technical capability and past performance, with contractors required to submit detailed past performance documentation for up to five prior similar contracts. Critical dates include a mandatory virtual pre-proposal conference on July 23, 2025, with registration required by July 22, 2025, questions due by July 30, 2025, and electronic proposals due by August 15, 2025 at 1500 hrs Central European Time.
This solicitation does not include any set-aside designations and is open to all qualified contractors. No current incumbent contractor or potential award values are specified in the available documentation. The contract structure includes a firm fixed-price commercial service contract with a one-year base period beginning in September 2025 and four optional 12-month extension years, potentially extending the total contract duration to five years. The scope encompasses water treatment services for multiple building types including the main embassy facilities and external buildings such as the Irrigation House, Security Cottage, and Managers Cottage at Winfield House. All services will be performed at the U.S. Embassy properties located in London, United Kingdom, with the Regional Procurement Support Office at the U.S. Consulate General in Frankfurt managing the solicitation process on behalf of the embassy.
Notice text
2 versions
Update #2 · Latest ·
08.04.2025 Amendment 001 is attached.
The Regional Procurement Support Office (RPSO) at the U.S. Consulate General in Frankfurt would like to invite your company to submit a proposal for Water Treatment Maintenance Services, on behalf of the U.S. Embassy London, United Kingdom.
The proposals shall be submitted electronically marked “Proposal 19GE5025Q0114”, 1500hrs Central European Time (CET) on August 15, 2025. The complete offer shall be submitted electronically to Ms. Ielyzaveta Ishchenko; email: IshchenkoIM@state.gov.
All documents shall be submitted in the Microsoft word or the Adobe pdf format and shall be named / numbered to appear in the e-mail(s) in the correct sequence. The one exception is Attachment 1 Pricing, which shall be submitted as completed Microsoft Excel spreadsheet. The limit per e-mail is 50MB. Zipped files (.zip or .rar) are not permitted.
NOTE: No proposals will be accepted after the time specified above. Delay due internet connection issues/failure, delay on electronic correspondence transmission or processing will not be an acceptable excuse for late delivery of a proposal. Submission shall be made electronically, i.e., by e-mail.
A virtual Pre-Proposal conference to discuss the terms and conditions of this solicitation and resulting contract and to explain the Instructions to Offerors for proposal submission will be held on July 23, 2025 at 1100 hrs Central European Time (C.E.T.) via Webex.
Prior registration is required. Interested offerors shall register for the pre-proposal conference by July 22, 2025 with an email to IshchenkoIM@state.gov.
Please note:
- a. All communication and the award documents shall be in English.
- b. Please do NOT contact the Embassy directly regarding this project.
- c. Attachment 1 Pricing of the solicitation contains the Microsoft Excel spreadsheet for pricing you need to complete / submit. You may choose the currency of your offer, but we would like to point out that your chosen currency cannot be changed at any later date.
- d. Please submit your proposal in accordance with the instructions set forth in Section III of the solicitation.
- e. An active SAM registration is a condition of award (See FAR clause FAR 52.204-13).
- f. Section V of the solicitation contains the representations and certifications you need to complete / submit.
- g. Attachment 2 Past Performance – please use this format to submit the requested information.
Any proposal, modification, or revision that is received after the exact date and time specified for receipt of proposals will be "late" and may not be accepted. An authorized representative of your company must sign all documents, or the offer may be considered non-responsive. In order for a proposal to be considered, you must submit all the documents listed in Section III of the solicitation document.
The Contracting Officer reserves the right to reject any proposals that deviate significantly from the instructions in Section III and to waive any information or minor irregularities in proposals received. In addition, the Contracting Officer reserves the right to award the contract based upon initial offers received without holding discussions.
Any questions regarding this solicitation may be directed to Ms. Ielyzaveta Ishchenko at ishchenkoIM@state.gov no later 1500 hrs Central European Time (CET) on July 30, 2025. Offerors may rely ONLY upon written interpretations by the contracting officer.
IMPORTANT: You are encouraged to utilize the time from receipt of the solicitation to the date of the Pre-Proposal Conference to thoroughly examine all aspects of the documentation available to you, and if necessary, to submit questions to the undersigned in order for the government to supply an appropriate response without undue delay.
Update #1 ·
The Regional Procurement Support Office (RPSO) at the U.S. Consulate General in Frankfurt would like to invite your company to submit a proposal for Water Treatment Maintenance Services, on behalf of the U.S. Embassy London, United Kingdom.
The proposals shall be submitted electronically marked “Proposal 19GE5025Q0114”, 1500hrs Central European Time (CET) on August 15, 2025. The complete offer shall be submitted electronically to Ms. Ielyzaveta Ishchenko; email: IshchenkoIM@state.gov.
All documents shall be submitted in the Microsoft word or the Adobe pdf format and shall be named / numbered to appear in the e-mail(s) in the correct sequence. The one exception is Attachment 1 Pricing, which shall be submitted as completed Microsoft Excel spreadsheet. The limit per e-mail is 50MB. Zipped files (.zip or .rar) are not permitted.
NOTE: No proposals will be accepted after the time specified above. Delay due internet connection issues/failure, delay on electronic correspondence transmission or processing will not be an acceptable excuse for late delivery of a proposal. Submission shall be made electronically, i.e., by e-mail.
A virtual Pre-Proposal conference to discuss the terms and conditions of this solicitation and resulting contract and to explain the Instructions to Offerors for proposal submission will be held on July 23, 2025 at 1100 hrs Central European Time (C.E.T.) via Webex.
Prior registration is required. Interested offerors shall register for the pre-proposal conference by July 22, 2025 with an email to IshchenkoIM@state.gov.
Please note:
- a. All communication and the award documents shall be in English.
- b. Please do NOT contact the Embassy directly regarding this project.
- c. Attachment 1 Pricing of the solicitation contains the Microsoft Excel spreadsheet for pricing you need to complete / submit. You may choose the currency of your offer, but we would like to point out that your chosen currency cannot be changed at any later date.
- d. Please submit your proposal in accordance with the instructions set forth in Section III of the solicitation.
- e. An active SAM registration is a condition of award (See FAR clause FAR 52.204-13).
- f. Section V of the solicitation contains the representations and certifications you need to complete / submit.
- g. Attachment 2 Past Performance – please use this format to submit the requested information.
Any proposal, modification, or revision that is received after the exact date and time specified for receipt of proposals will be "late" and may not be accepted. An authorized representative of your company must sign all documents, or the offer may be considered non-responsive. In order for a proposal to be considered, you must submit all the documents listed in Section III of the solicitation document.
The Contracting Officer reserves the right to reject any proposals that deviate significantly from the instructions in Section III and to waive any information or minor irregularities in proposals received. In addition, the Contracting Officer reserves the right to award the contract based upon initial offers received without holding discussions.
Any questions regarding this solicitation may be directed to Ms. Ielyzaveta Ishchenko at ishchenkoIM@state.gov no later 1500 hrs Central European Time (CET) on July 30, 2025. Offerors may rely ONLY upon written interpretations by the contracting officer.
IMPORTANT: You are encouraged to utilize the time from receipt of the solicitation to the date of the Pre-Proposal Conference to thoroughly examine all aspects of the documentation available to you, and if necessary, to submit questions to the undersigned in order for the government to supply an appropriate response without undue delay.
Files
| File | Type | Posted |
|---|---|---|
| QA Letter_25Q0114.pdf | ||
| 19GE5025Q0114-0001-signed.pdf | ||
| RFP_Cover letter_19GE5025Q0114-signed.pdf | ||
| Exhibit B - Domestic Potable Water System.pdf | ||
| Exhibit C - Winfield House External Buildings.pdf | ||
| Exhibit A - HVAC Water System.pdf | ||
| Attachment 1 - Pricing.xlsx | XLSX spreadsheet | |
| Attachment 2 - Past Performance.docx | DOCX document | |
| RFP_19GE5025Q0114.pdf | ||
| Attachment 3 - W-14.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Water Treatment of HVAC and Domestic/Potable Water System, U. S. Embassy London, United Kingdom | Award Notice | |
| This notice | Solicitation | |
| Water Treatment of HVAC and Domestic/Potable Water System, U. S. Embassy London, United Kingdom | Pre-Solicitation |
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