RFP_19GE5025Q0114.pdf

Document Number: 19GE5025Q0114 Page 1 of 81

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30 1. REQUISITION NUMBER PAGE 1 OF 5

5. SOLICITATION NUMBER

19GE5025Q0114

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE DATE

07/16/2025

4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

07/16/2025

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Ielyzaveta M Ishchenko

b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE / LOCAL

TIME

08/15/2025 03:00

CODE FRANK

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

60435, FRANKFURT, GERMANY

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED WOMEN-

OWNED SMALL BUSINESS (EDWOSB)

8(A)

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS BLOCK IS

MARKED

0 Days: 0.00 %

0 Days: 0.00 % 0 Days: 0.00 % 0 Days: 0.00 %

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER THE

DEFENSE PRIORITIES AND

ALLOCATIONS SYSTEM -

DPAS (15 CFR 700)

13b. RATING

REQUEST

FOR

QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

X REQUEST

FOR

PROPOSAL

(RFP)

14. METHOD OF SOLICITATION

CODE15. DELIVER TO CODE FRANK16. ADMINISTERED BY

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

60435, FRANKFURT, GERMANY

FACILITY

CODE

CODE

Contact UEI:

Telephone No.

17a. CONTRACTOR/

OFFEROR

LONDO19310CODE18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY LONDON

33 Nine Elms Lane, London SW11 7US.

ATTN: FMC

LONDON, UNITED KINGDOM 1 6

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NUMBER 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Line Information

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA X ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REFERENCE _____________________________

OFFER DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK

5) INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) Travis Keon

31c. DATE SIGNED 07/16/2025

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

CGFS // CGFS

Document Number: 19GE5025Q0114 Page 2 of 81

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 11/2021) BACK

Document Number: 19GE5025Q0114 Page 3 of 81

Section A - Solicitation/Contract Form

Line Item Summary

Solicitation Number:

19GE5025Q0114

Contract Number: Title:

Water Treatment Maintenance Services

Date of Solicitation:

07/16/2025

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: Z1NE

PSC Description: MAINTENANCE OF WATER SUPPLY

FACILITIES

Type of Contract Pricing: Other

12.0 MO $0.00 $0.00

Description: BASE YEAR Water Treatment at Winfield House, Wychwood House and Albany Court

Inclusive of the following Sub CLINs 001A Domestic / Potable Water System 001B HVAC Water System

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: Z1NE

PSC Description: MAINTENANCE OF WATER SUPPLY

FACILITIES

Type of Contract Pricing: Other

1.0 LT $0.00 $0.00

Description: BASE YEAR - DBA INSURANCE (if applicable)

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: Z1NE

PSC Description: MAINTENANCE OF WATER SUPPLY

FACILITIES

Type of Contract Pricing: Other

1.0 LT $0.00 $0.00

Description: BASE YEAR - Value Added Tax (if applicable)

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: Z1NE

PSC Description: MAINTENANCE OF WATER SUPPLY

FACILITIES

Type of Contract Pricing: Other

12.0 MO $0.00 $0.00

Description: OPTION YEAR 1 Water Treatment at Winfield House, Wychwood House and Albany Court

Inclusive of the following Sub CLINs 1001A Domestic / Potable Water System 1001B HVAC Water System

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: Z1NE

PSC Description: MAINTENANCE OF WATER SUPPLY

FACILITIES

Type of Contract Pricing: Other

1.0 LT $0.00 $0.00

Description: OPTION YEAR 1 - DBA INSURANCE (if applicable)

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: Z1NE

PSC Description: MAINTENANCE OF WATER SUPPLY

FACILITIES

Type of Contract Pricing: Other

1.0 LT $0.00 $0.00

Description: OPTION YEAR 1 - Value Added Tax (if applicable)

Document Number: 19GE5025Q0114 Page 4 of 81

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: Z1NE

PSC Description: MAINTENANCE OF WATER SUPPLY

FACILITIES

Type of Contract Pricing: Other

12.0 MO $0.00 $0.00

Description: OPTION YEAR 2 Water Treatment at Winfield House, Wychwood House and Albany Court

Inclusive of the following Sub CLINs 2001A Domestic / Potable Water System 2001B HVAC Water System

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: Z1NE

PSC Description: MAINTENANCE OF WATER SUPPLY

FACILITIES

Type of Contract Pricing: Other

1.0 LT $0.00 $0.00

Description: OPTION YEAR 2 - DBA INSURANCE (if applicable)

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: Z1NE

PSC Description: MAINTENANCE OF WATER SUPPLY

FACILITIES

Type of Contract Pricing: Other

1.0 LT $0.00 $0.00

Description: OPTION YEAR 2 - Value Added Tax (if applicable)

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: Z1NE

PSC Description: MAINTENANCE OF WATER SUPPLY

FACILITIES

Type of Contract Pricing: Other

12.0 MO $0.00 $0.00

Description: OPTION YEAR 3 Water Treatment at Winfield House, Wychwood House and Albany Court

Inclusive of the following Sub CLINs 3001A Domestic / Potable Water System 3001B HVAC Water System

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: Z1NE

PSC Description: MAINTENANCE OF WATER SUPPLY

FACILITIES

Type of Contract Pricing: Other

1.0 LT $0.00 $0.00

Description: OPTION YEAR 3 - DBA INSURANCE (if applicable)

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: Z1NE

PSC Description: MAINTENANCE OF WATER SUPPLY

FACILITIES

Type of Contract Pricing: Other

1.0 LT $0.00 $0.00

Description: OPTION YEAR 3 - Value Added Tax (if applicable)

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: Z1NE

PSC Description: MAINTENANCE OF WATER SUPPLY

FACILITIES

Type of Contract Pricing: Other

12.0 MO $0.00 $0.00

Description: OPTION YEAR 4 Water Treatment at Winfield House, Wychwood House and Albany Court

Inclusive of the following Sub CLINs 4001A Domestic / Potable Water System 4001B HVAC Water System

Document Number: 19GE5025Q0114 Page 5 of 81

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: Z1NE

PSC Description: MAINTENANCE OF WATER SUPPLY

FACILITIES

Type of Contract Pricing: Other

1.0 LT $0.00 $0.00

Description: OPTION YEAR 4 - DBA INSURANCE (if applicable)

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: Z1NE

PSC Description: MAINTENANCE OF WATER SUPPLY

FACILITIES

Type of Contract Pricing: Other

1.0 LT $0.00 $0.00

Description: OPTION YEAR 4 - Value Added Tax (if applicable)

CLIN Funding: Cost:

Base Totals: $0.00 $0.00

Exercised Options Totals: $0.00 $0.00

Unexercised Options Totals: $0.00 $0.00

Base and Options Totals: $0.00 $0.00

Water Treatment Maintenance Services U.S. Embassy London, United Kingdom Solicitation No. 19GE5025Q0114 Page 6 of 81

TABLE OF CONTENTS

TABLE OF CONTENTS

SECTION I – THE SCHEDULE

I.1 SUPPLIES OR SERVICES AND PRICES / COSTS

I.1.1 BACKGROUND / SCOPE OF SERVICES

I.1.2 TYPE OF CONTRACT

I.1.3 PERIOD OF PERFORMANCE

I.1.4 PRICING

I.1.5 CURRENCY

I.1.6 VALUE ADDED TAX (VAT)

I.1.7 DEFENSE BASE ACT (DBA) INSURANCE

I.1.8 ABBREVIATIONS

I.2 DESCRIPTION/SPECIFICATIONS/SCOPE OF WORK

I.2.1 DESCRIPTION OF WORK

I.2.2 OBJECTIVES

I.2.3 GENERAL REQUIREMENTS

I.2.4 PERFORMANCE CRITERIA

I.2.5 SPECIFICATIONS

I.2.6 SAFETY HEALTH AND ENVIROMENTAL MANAGEMENT (SHEM)

I.2.7 MAINTENANCE SPECIFICATION DETAILS

I.2.8 SCOPE OF WORK

I.2.9 ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

I.3 CONTRACT ADMINISTATIVE REQUIREMENTS AND PROCEDURES

I.3.1 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

I.3.2 DELIVERABLES

I.3.3 INSURANCE REQUIREMENTS

I.3.4 MISCELLANEOUS CONTRACTOR REQUIREMENTS

I.3.5 ERRONEOUS PAYMENT

I.3.6 KEY PERSONNEL

I.3.7 PHYSICAL AND INFORMATION SECURITY REQUIREMENTS

I.3.8 LAWS AND REGULATIONS

I.3.9 CONTRACT ADMINISTRATION DATA

I.3.10 INVOICES, REVIEW AND PAYMENT

I.3.11 CHANGES IN OWNERSHIP

I.3.12 CHOICE OF LAW

I.3.13 START / PERIOD OF PERFORMANCE

I.3.14 LIST OF ATTACHMENTS

SECTION II - CONTRACT CLAUSES

II.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

II.2 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

II.3 FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (JAN 2025)

Water Treatment Maintenance Services U.S. Embassy London, United Kingdom Solicitation No. 19GE5025Q0114 Page 7 of 81

II.4 FAR 52.216-21 REQUIREMENTS (OCT 1995)

II.5 FAR 52.217-5 EVALUATION OF OPTIONS (JULY 1990)

II.6 FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

II.7 FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

II.8 652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-PRICE) (AUG

1999) 39

II.9 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) AUG 1999)

II.10 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

II.11 652.243-70 NOTICES (AUG 1999)

SECTION III - SOLICITATION PROVISIONS

III.1 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998) 41

III.2 FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

III.3 INSTRUCTIONS TO OFFERORS

III.4 PRE-PROPOSAL CONFERENCE

III.5 SUBMISSION OF QUESTIONS

III.6 PROPOSAL DUE DATE

SECTION IV - EVALUATION FACTORS FOR AWARD

52.225-17 – EVALUATION OF FOREIGN CURRENCY OFFERS (FEB 2000)

SECTION V - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF

OFFERORS OR RESPONDENTS

V.1 FAR 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

V.2 FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

V.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

V.4 FAR 52.209-11 REPRESENTATION BY CORPORATONS REGARDING AN UNPAID

TAX LIABILITY OR A FELONY CRIMINAL CONVITION UNDER ANY FEDERAL LAW (FEB

2016) 78

V.5 52.222-56 CERTIFICATION REGARDING TRAFFICKING IN PERSONS COMPLIANCE

PLAN (OCT 2020)

V.6 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (JUN 2020)

The remainder of this page is left intentionally blank

Water Treatment Maintenance Services U.S. Embassy London, United Kingdom Solicitation No. 19GE5025Q0114 Page 8 of 81

SECTION I – THE SCHEDULE

I.1 SUPPLIES OR SERVICES AND PRICES / COSTS

I.1.1 BACKGROUND / SCOPE OF SERVICES

The Government of the United States of America requires water treatment maintenance services for the US Embassy London, United Kingdom.

The Contractor shall provide the water treatment maintenance services to the Government of the United States of America in London, United Kingdom, as described in Section I.2 Description/Specifications/Scope of Work and the Exhibits attached.

I.1.2 TYPE OF CONTRACT

The solicitation will result in a firm fixed price Commercial Item service contract in the currency specified in the proposal.

No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

I.1.3 PERIOD OF PERFORMANCE

The contract will be for a period of one-year plus four option years. The base year should commence in September 2025.

I.1.4 PRICING

The Contractor shall complete all work required under this contract for the following firm fixed price and within the prices specified herein. The prices shall include all labor, services, materials, equipment, spare parts, overhead, costs for insurance, profit, travel and any other costs required to perform and complete all maintenance services, in accordance with the Statement of Work (SOW), specifications and all other contract terms and conditions stated within the contract.

Prices are set forth in Attachment 1 - Pricing, which is part of this solicitation and resulting contract.

I.1.5 CURRENCY

The currency shall be fixed and cannot be changed by modification to the contract.

The offeror shall insert the prices, and the currency in which the offer is made, below:

Currency: ________________

Water Treatment Maintenance Services U.S. Embassy London, United Kingdom Solicitation No. 19GE5025Q0114 Page 9 of 81

The fixed prices for the water treatment maintenance services as specified in Section I.2 are specified below:

ATTACHMENT 001 – PRICES WILL BE INSERTED HERE

Water Treatment Maintenance Services U.S. Embassy London, United Kingdom Solicitation No. 19GE5025Q0114 Page 10 of 81

ATTACHMENT 001 – PRICES WILL BE INSERTED HERE

Water Treatment Maintenance Services U.S. Embassy London, United Kingdom Solicitation No. 19GE5025Q0114 Page 11 of 81

I.1.6 VALUE ADDED TAX (VAT)

The contractor shall be responsible paying to the appropriate authority, the applicable rate of Value Added tax. If applicable, offerors shall identify Valued Added Taxes (VAT) as a separate Item Line in Attachment 1 - Pricing. The contractor will be reimbursed for VAT only to the extend listed in the contract and upon contractor provides documentary proof that VAT has been paid to the host Government against a valid registration number and only up to the amount quoted in Attachment 1 - Pricing. Any refund to the contractor shall be paid over to the Government to the extent the Government reimbursed the contractor for VAT payment.

I.1.7 DEFENSE BASE ACT (DBA) INSURANCE

I.1.7.1 DBA insurance is required for all United States citizens or residents and individuals hired in the United States, regardless of citizenship for any construction and services for U. S. overseas contracts.

Only the countries listed currently on the Department of Labor’s (DOL) Active DBA Waivers are not required to have DBA insurance for Host Country Nationals (HCNs) and Third Country Nationals (TCNs) working overseas. (See website for country waivers:

https://www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.htm).

I.1.7.2 The DBA insurance may be obtained from any authorized DBA insurance broker, see Sub- Section I.8, FAR 52.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE ACT) (APR 1984). New DBA insurances policies can be purchased directly from any DOL (Department of Labor) approved insurance carrier. A list of DOL approved carriers may be found at http://www.dol.gov/owcp/dlhwc/lscarrier.htm.

I.1.7.3 The Contractor will be reimbursed for DBA only to the extent the contractor provides documentary proof that DBA has been paid and only to the extent quoted in Attachment 1 - Pricing.

NOTE: There is a current a DBA insurance waiver for Host Country Nationals (HCNs) and Third Country Nationals (TCNs) for the United Kingdom until April 7, 2027.

I.1.8 ABBREVIATIONS

Acronym Definition

CLIN Contract Line-Item Number

Contractor Insurance Company

CO

Contracting Officer

COR

Contracting Officer Representative

FMO Financial Management Officer

QA

Quality Assurance https://www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.htm http://www.dol.gov/owcp/dlhwc/lscarrier.htm

Water Treatment Maintenance Services U.S. Embassy London, United Kingdom Solicitation No. 19GE5025Q0114 Page 12 of 81

QC

Quality Control

QCP Quality Control Plan

QTY

Quantity

SOW

Statement of Work

TBD

To be determined

USG

U.S. Government

The remainder of this page is left intentionally blank

Water Treatment Maintenance Services U.S. Embassy London, United Kingdom Solicitation No. 19GE5025Q0114 Page 13 of 81

I.2 DESCRIPTION/SPECIFICATIONS/SCOPE OF WORK

I.2.1 DESCRIPTION OF WORK

The United States Department of State (DOS) requires services at the unclassified clearance level, to provide water treatment maintenance services following properties in accordance with this contract:

• WINFIELD HOUSE

Address: Outer Circle, Regent Park, NW1 4RT

• WYCHWOOD HOUSE

Address: 1 Cottesomore Gardens, London, W8 5PR

• ALBANT COURT:

Address: 1 Abbey Road, London, NW8 9DE

The water treatment systems to be maintained are:

• HVAC Water System

• Domestic/Potable Water System

The US Embassy has a requirement to obtain water treatment maintenance services to execute this work, including logistics, customs, shipping, transportation, labor, water treatment chemicals, tools, water treatment testing kits/equipment, administrative and all associated management support functions. The water treatment service contract will include but not limited to combinations of physical methods, chemical methods, equipment servicing and testing to control water-related problems such as corrosion, scaling, general deposits, and microbiological fouling of the HVAC and Domestic water systems. All work shall comply with the requirements described in the following, as a minimum:

• NSF Standards (National Sanitation Foundation)

• AWWA Standards (American Water Works Association) ANSI Standards

• MSDS Regulations

• ASTM D

• NFPA Codes

• UL Standards

• IEEE Standards

• NEMA Standards

• OSHA Standards

• WRAS Standards and all applicable local codes, standards and regulations.

• And all applicable manufacturer O&M and installation instructions/requirements.

I.2.2 OBJECTIVES

The purpose of this scope of work is to define the requirements for the planning, procurement, and maintenance of the HVAC and Domestic/Potable water systems, located at Winfield House, Wychwood House & Albany Court. The intent of this service contract is to preserve the current piping/equipment, HVAC equipment, Domestic/Potable water systems and establish a cost-effective water treatment program to control water related problems such as corrosion, scaling, general deposits, and microbiological fouling and meet water treatment goals. All work shall be executed in accordance with the project SOW, approved water treatment chemicals, associated contract documents and be compliant

Water Treatment Maintenance Services U.S. Embassy London, United Kingdom Solicitation No. 19GE5025Q0114 Page 14 of 81 with all applicable safety, equipment and building codes and standards.

I.2.3 GENERAL REQUIREMENTS

This statement of work (SOW) describes the preventive maintenance and testing services and deliverables to be performed by the Contractor at Winfield House, Wychwood House & Albany Court.

I.2.3.1 The assigned Contracting Officer and Contracting Officer's Representative are the sole points of contact for all technical and contractual discussions or issues regarding the scope of work and its intent and execution. The Contractor shall take no direction verbal or otherwise from United States Government (USG) personnel other than the Contracting Officer or Contract Officer's Representative.

I.2.3.2 This Statement of Work requires the Contractor to provide site assessment and survey services, project management, professional water treatment services, water treatment logistics and material procurement services, preventive maintenance and testing services, cost estimating and scheduling services, risk assessment, and general support services for this water treatment maintenance contract.

I.2.3.3 The Contractor’s proposed and USG accepted maintenance contract cost proposal and maintenance schedule, including completion dates shall be incorporated into the task order.

Additionally, the task order shall be a firm fixed price task order.

I.2.3.4 This statement of work and applicable deliverables and documents as developed by the Contractor and accepted by the USG shall serve as the basis for describing and delineating the scope of the required services and work limits for service contract to be furnished and executed by the Contractor.

I.2.3.5 All deliverables, documents, proposals, etc. submitted by the Contractor under this statement of work shall remain the property of the U.S. Government. All U.S. Government documents and data provided to the Contractor shall remain the property of the U.S. Government. The Contractor shall limit duplication and dissemination of all U.S. Government documents and Contractor developed documents under this statement of work to/within the Contractor’s execution team. Duplication or distribution of project documents outside the Contractor’s team is strictly prohibited without the express written approval and authorization of the contracting officer.

Upon completion of each service visit all documents, electronic media, photos, etc. shall be submitted to the Government, including all documents and data the Government provided to the Contractor. All service contract documents and media shall be submitted to the Government along with the Contractor’s service report.

I.2.3.6 The Contractor shall schedule, coordinate and arrange all work so as to cause the least interference with the normal occurrence of post operations. In those cases where some interference is unavoidable, the Contractor shall make every effort to minimize the impact of the interference and its effects on the occupants or users. All detailed work schedules required by this statement of work shall be electronically documented and updated and made available to the Contracting Officer's Representative (COR) upon request, oral or written. If the COR determines that the Contractor’s schedule conflicts with critical post operations, the Contractor shall modify the schedule as required.

I.2.3.7 The Contractor shall ensure that all Embassy/Post facilities, equipment and systems

Water Treatment Maintenance Services U.S. Embassy London, United Kingdom Solicitation No. 19GE5025Q0114 Page 15 of 81 recommended for and maintained or installed by the Contractor are done so with the highest quality and cost-effective materials, finishes, fixtures, equipment and system that provide for sustained operational reliability, dependability and durability. The Contractor shall assure that the equipment/water treatment chemicals furnished and installed are maintainable and equipment/parts can be readily replaced with locally available supplies and services as practical, taking into consideration local economy and resources. The Contractor shall utilize reliability-centered maintenance (RCM) principles and methodologies during and for all project activities and tasks. Uniformity of parts and components shall be taken into consideration to maximize part interchangeability with other existing Post systems. Except as otherwise directed by the contracting officer all parts, materials, components, equipment, systems, etc. furnished by the Contractor shall be new – not used or manufactured by third party entities. Except as otherwise directed by the contracting officer, all replacement or warranty parts shall be new and equal to or better than manufacturer recommended replacements.

The Contractor will not use any method or substances which may cause damage to the equipment or systems. Any damage or loss through negligence and/or maintenance practices by the Contractor, Sub-contractor, or Contractor's staff shall be the entirely the responsibility of the Contractor. The U.S.

Embassy, 33 Nine Elms Lane, London, SW11 7US, will require the Contractor to repair/replace any damaged systems or pay for the cost of rectification.

The Contractor must, for the duration of the contracted Services, continue to maintain a quality control process which has been agreed to by the U.S. Embassy, 33 Nine Elms Lane, London, SW11 7US, COR and the Contractor.

I.2.4 PERFORMANCE CRITERIA

I.2.4.1 Performance Objective

The objective of this Agreement is to provide, within the Term of this Contract, a professional level of service, which provides:

• US Embassy satisfaction in respect to the maintenance of water treatment systems and prompt reaction to any change in arrangements or operational requirements of the US Embassy;

• Compliance with the statutory and regulatory provisions of the laws of the jurisdiction.

• Best in class practices within the industry.

• Risk reduction for the Properties.

• Preservation of asset value.

• Reduction in operating costs.

The Service Contractor agrees that its performance under the Contract shall be measured against performance criteria specified in this document or otherwise agreed at the time of commencement.

I.2.4.2 Performance Benchmarks

The Service Contractor must for the duration of the contracted Services continue to maintain a quality control process, which has been agreed by the US Embassy and the Service Contractor.

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The Service Contractor must allow the properties access to the quality control system as well as the relevant quality systems of its subcontractors so as to enable monitoring and quality auditing of the maintenance service.

The US Embassy may reject any aspect of the Services that fails to comply with the requirements of the Contract, or its quality system, at any time.

I.2.4.3 Performance Monitoring and Reporting

The Service Contractor shall monitor its own performance against the criteria and benchmarks identified in this document and shall provide reports when required by the US Embassy.

I.2.5 SPECIFICATIONS

I.2.5.1 All equipment, chemicals, and testing procedures and kits shall be approved by the COR prior to use in the service contract.

I.2.5.2 The Contractor will be responsible for submitting the manufacture specifications, MSDS sheets and equipment cut sheets for all equipment, chemicals (including chemical composition), and testing procedures in English.

10.3 HVAC Water Treatment System:

The Contractor shall use a molybdate based corrosion and scale inhibitor designed for closed hot and chilled recirculating water systems. The molybdate shall be in a liquid form with a pH level ranging from 10.8 to 12.5. The density of the molybdate shall be between 1.03 to 1.07 kg/L. The molybdate shall not contain any sodium nitrites. The chemicals shall be compatible with propylene glycol. The chemical composition of the molybdate shall contain at the minimum the following chemicals:

Sodium Molybdate, Sodium Hydroxide, Sodium Tetraborate, and Pentahydrate.

The HVAC closed system shall be free of scale, corrosion, and fouling to sustain the following water characteristics:

• PH: 7.0 to 10.0,

• Chilled Water Corrosion: 50 to 100 PPM (as Molybdate).

• Heating Hot Water Corrosion: 100 to 150 PPM (as Molybdate).

The Contractor shall provide propylene glycol and maintain a 30% concentration in the chilled water systems (IF APPLICABLE). The glycol shall contain propylene with inhibitors and meet all specification requirements as the “Dowfrost” by Dow Chemical Company or approved equal.

The filter media specification shall be similar the existing filters.

The hot and chilled water shall be maintained with the parameters specified in Exhibit A HVAC Water Treatment Systems Statement of Work

The potable water shall be maintained with the parameters specified in Exhibit B Domestic/Potable Water Treatment Systems Statement of Work.

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I.2.6 SAFETY HEALTH AND ENVIROMENTAL MANAGEMENT (SHEM)

The Service Contractor shall take all reasonable and proper safety precautions to prevent death or injury to any person or damage to any property and in particular all equipment used by the Service Contractor shall be used in such a manner and maintained so as to minimize the danger of accident, death, injury, loss or damage arising from the use of such equipment. In addition to relevant statutory requirements, standards and other provisions of this Contract, the Service Contractor shall have the following requirements:

• Numbers (CLIN) shall include proper disposal of toxic substances where applicable.

• The Service Contractor’s personnel shall be knowledgeable with and adhere to all relevant occupational health and safety legislation and MSDS sheets.

• All electrical equipment and associated materials for the Services Contract comply with UL requirements.

• Follow all NFPA guidelines against fire, production of smoke or the venting of any noxious substances

• Ensure that the Service Contractor’s personnel comply with all safety procedures and requirements

• Ensure that the Service Contractor’s personnel are adequately trained and instructed in the safe and correct usage, handling and operation of materials and equipment relevant to the Services and provide reasonable proof of such to the US Embassy on request.

• Ensure the Service Contractor’s personnel are certified as having completed occupational health and safety training and have been issued all the necessary Personal Protection Equipment (PPE) required for safe implementation of this contract;

• Training program(s) shall be presented and must satisfy the US Embassy during the submittal process.

I.2.7 MAINTENANCE SPECIFICATION DETAILS

I.2.7.1 Precedence of Specifications. If and to the extent that there is an inconsistency between this maintenance specification and any Manufacture’s maintenance specification, the Manufacture’s maintenance specification shall prevail.

I.2.7.2 Hours of Work. The Service Contractor shall schedule all preventive maintenance during normal working hour which are defined as 0800-1730hrs, inclusive of periodic maintenance that may be required on Saturdays, with the exception of any regular or special public holidays on which the US Embassy Compound is not open, or as agreed with the US Embassy prior to commencement of the contract.

I.2.8 SCOPE OF WORK

I.2.8.1 The water treatment Contractor shall provide both the required chemical products and necessary services to apply the chemicals, monitor their performance, and report the results. The water treatment service contract shall:

1) preserve the interior waterside of current piping/equipment, HVAC equipment and domestic/potable water systems.

2) reduce operating costs and establish a cost effective water treatment program to control water related problems such as corrosion, scaling, general deposits, and microbiological fouling, and

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3) ensure the proper operation of water treatment equipment.

I.2.8.2 The water treatment Contractor shall provide a “support service water treatment” contract. The support service water treatment contract shall involve joint responsibilities between the embassy facility management staff and the water treatment vendor.

I.2.8.3 The support service water treatment program shall consist of the embassy facility management staff conducting routine (daily, weekly) water treatment tests of the HVAC and domestic water system emailing the results to the water treatment Contractor on a weekly basis. The Contractor will then be responsible for conducting a technical analysis of the weekly water treatment testing results from the embassy. The Contractor will then respond to the embassy within 24 hours to direct the embassy facility management staff to make any changes to the chemical dosages and/or equipment operations as necessary.

I.2.8.4 The water treatment Contractor shall visit the embassy on a Monthly basis (12 times a year at the beginning of every month). The vendor shall determine the duration of the visit and time required to complete the sample collections and water testing as per scope of works. The Contractor shall be responsible for all logistics including but not limited to transportation and hotel reservations for their staff.

I.2.8.5 The water treatment Contractor shall provide good chemicals and have a storage life expectance of at least 1 year.

I.2.8.6 The water treatment Contractor shall establish minimum and maximum control ranges for each treatment chemical and avoid unnecessary high levels of chemicals to mitigate cost and adverse chemical reactions from improper high-level chemical dosage.

I.2.8.7 The water treatment Contractor shall perform the required services as described in the following SOW attachments, as applicable:

Exhibit A – HVAC Water System

Exhibit B – Domestic (Potable) Water System

I.2.8.8 The water treatment Contractor shall provide 40 hours of familiarization annually in English to acquaint operators in the necessary water treatment tests, the control ranges for each treatment chemical, safe handling of equipment and chemicals, and new water treatment procedures/technologies.

I.2.8.9 The water treatment Contractor shall review the facility water treatment logs and the operating logs to verify the chemicals are within design parameters.

I.2.8.10 The water treatment Contractor shall discuss the water treatment conditions with the Facility Manager and operating engineers on a monthly basis and follow up with a written service report within 5 business days after each visit. The report shall be in English and contain the results of water treatment Contractor’s on-site and laboratory tests, comment on the status of each system, and specific recommendations for action if necessary.

I.2.8.11 The provider must be a factory authorized service provided of the installed equipment to include Culligan, Goulds pumps, Grundfos pumps, Water Professionals CL15 chlorination system, Water Treatment Maintenance Services U.S. Embassy London, United Kingdom Solicitation No. 19GE5025Q0114 Page 19 of 81

Signet, Prominent, etc. The qualified vendor must provide a compliance program to ensure the plant is operating in compliance with the manufacture’s standards.

I.2.9 ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

I.2.9.1 The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor's liaison with the US Embassy, Facility Management Office. The Contractor's employees shall be on-site only for contractual duties and not for any other business or purposes.

Contractor employees shall have access to the systems dedicated rooms with or without security escorts, only with specific permission by the Facility Manager, Contracting Officer, or the COR.

I.2.9.2 Personnel security: The US Embassy reserves the right to deny access to U.S owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel, who shall be used on this contract prior to their utilization on this contract.

I.2.9.3 Standards of Conduct.

General: The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The US Embassy reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. The Contractor shall provide, to each employee and supervisor, uniforms and personal equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

Neglect of Duties. Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

The contractor shall refer to I.3.14 List of Attachments - Exhibit A HVAC Water Treatment Systems, Exhibit B Domestic (Potable) Water System and Exhibit C Winfield House External Buildings to access complete statement of work.

The remainder of this page is left intentionally blank.

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I.3 CONTRACT ADMINISTATIVE REQUIREMENTS AND PROCEDURES

I.3.1 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan is designed to maintain reasonable control of an honest contractor / client relationship. It provides an effective method to promote satisfactory contractor performance and for the COR to monitor contractor performance, advise the contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Reference Performance Threshold Performs services set forth in the Statement of Work.

Section I.2 All required services are performed and no more than one (1) customer complaint is received per month

• Surveillance – The COR will receive and document all complaints from USG personnel regarding the services provided. If found valid, the COR will send the complaints to the contractor for corrective action.

• Standard – The performance standard is that the USG receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.246-4, Inspection of Services – Fixed Price (AUG 1996) or the appropriate Inspection of Services clause), if any of the services exceed the standard.

• Complaint Procedures

a. The COR will complete appropriate documentation to record the complaint.

b. If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his / her files.

c. If the COR determines the complaint is valid, the COR will inform the contractor and give the contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

d. The COR shall, as a minimum, provide e-mail notification informing the contractor of any valid complaints.

e. If the contractor disagrees with the complaint and challenges the validity of the complaint, the contractor shall notify the COR by e-mail. The COR will review the matter to determine the validity of the complaint.

f. The COR will consider complaints as resolved unless notified otherwise by the complainant.

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g. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

I.3.2 DELIVERABLES

The following deliverables shall be delivered under this contract in accordance with the following delivery schedule:

Description Reference Delivery Date Delivery to Invoice (accompanied by signed copy of Maintenance check list)

Section I.3.10 Monthly COR / Payment Office

I.3.3 INSURANCE REQUIREMENTS

I.3.3.1 Personal Injury, Property Loss or Damage (Liability):

The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor's personnel in the performance of this Contract.

The Contractor's assumption of absolute liability is independent of any insurance policies.

The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary.

I.3.3.2 Worker's Compensation Insurance:

The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.288-3 "Worker's Compensation and War-Hazard Insurance Overseas")

I.3.4 MISCELLANEOUS CONTRACTOR REQUIREMENTS

I.3.4.1 A contract with the U.S. Government conveys no special privileges or immunities to the contractor. The contractor is an independent commercial concern and not a part of the U.S. mission.

The contractor's employees are not U.S. Government employees. Registration of this contract with the local government, if required by law, will be the sole responsibility of the contractor, and any fees, taxes, or other duties shall be payable by the contractor without recourse to the Government of the amounts thereof.

I.3.3.2 Licenses and Local Laws. The Contractor shall possess all permits, licenses, and any other appointments required for the prosecution of work under this contract, all at no additional cost to the Government. The Contractor shall perform this contract in accordance with local laws.

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I.3.5 ERRONEOUS PAYMENT

If the USG becomes eligible for a refund of payment because of erroneous overpayment or other cause, the contractor shall refund the amounts or use them to offset future payments owed by the USG, whichever the USG prefers. The contractor shall refund any refunds not complete or discovered after the completion date of this contract.

I.3.6 KEY PERSONNEL

(a) The Government considers the following contractor personnel to be key personnel under the contract resulting from this solicitation:

(b)

(1) Project Manager / Contract Manager (Entire project)

(2) Technician (Entire project)

All Key Personnel shall be fluent in English.

(c) In the spaces provided below, the Offeror shall enter the names of the key persons that will be assigned to perform the identified key positions/functions:

One person could fill one or more of these key personnel positions if qualified

Position/Function Name *(to be entered by the Government, but see note below)

Project Manager (Entire project) ____________________________________

Technician (Entire project) ____________________________________ (Entire Project)

Note: The names, and detailed resumes showing the experience of these individuals, shall be submitted with the original offer; see section III.3.

(c) During the entire performance period of this contract, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment.

The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide to the Contracting Officer at least 15 days prior to making any permanent substitutions a detailed explanation of the circumstances necessitating the proposed substitution, complete resume for the proposed substitute, and any additional information requested by the Contracting Officer. The proposed substitute shall possess qualifications comparable to the original key person, as well as satisfying any minimum standards set forth elsewhere in the solicitation/contract. The Contracting Officer shall notify the Contractor within 15 calendar days after receipt of all required information of the decision on the substitution. This clause shall be modified to reflect any changes in key personnel.

I.3.7 PHYSICAL AND INFORMATION SECURITY REQUIREMENTS

The contractor shall be responsible for safeguarding all government information provided for contractor use. All material / documentation produced for the USG will be the sole property of the

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USG. The contractor shall not release any documents to anyone unless authorized by the USG. The following considerations shall be followed by the contractor.

• All documents received or generated under the contract are the property of the USG.

• All documents shall be controlled and disseminated on a need-to-know basis. Reproduction and distribution are prohibited without express approval of the USG. All design documents generated shall be annotated as follows:

• All documents shall be marked and handled in strict accordance with all applicable requirements and regulations. Proposed and actual contract documents shall only be disseminated on a strict need-to-know basis and shall not be further disseminated without prior authorization from the USG.

• Those receiving any type of proposed and / or actual contract documents shall be responsible for these materials while in their possession, or that of any of their subcontractors. They shall return all documents, including all copies, promptly upon demand by the USG.

I.3.8 LAWS AND REGULATIONS

• Compliance Required - If the contractor has or will establish a local office, he shall without additional expense to the USG, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction.

• Labor, Health and Safety Laws and Customs – If the contractor has or will establish a local office, he shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

A contract with the USG conveys no special privileges or immunities to the contractor. The contractor is an independent commercial concern and not a part of the U.S. mission. The contractor's employees are not USG employees. Registration of this contract with the host country government, if required by law, will be the sole responsibility of the contractor, and any fees, taxes, or other duties shall be payable by the contractor without recourse to the USG of the amounts thereof.

The only items that the USG will consider for price adjustments are those that are mandated e.g., changes in the VAT rate (if applicable) or minimum hourly wage rate.

I.3.9 CONTRACT ADMINISTRATION DATA

Authority of the Contracting Officer – All work shall be performed under the general direction of the Contracting Officer, who alone shall have the power to bind the Government and to exercise the rights, responsibilities, authorities and functions vested by the contract, except that the Contracting Officer and the Procurement Executive shall have the right to designate authorized representatives to

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Government Personnel

Contracting Officer: Travis C. Keon

Contract Administrator: Ielyzaveta Ishchenko E-mail address: IshchenkoIM@state.gov

Contracting Officer's Representative (COR): named at time of award

I.3.10 INVOICES, REVIEW AND PAYMENT

The Contractor shall submit monthly invoices to the Contracting Officer Representative.

• A proper invoice must include the following information:

• Contractor’s name and bank account information for payments by wire transfers

• Invoice Date

• Contract Number

• Value Added Tax (VAT), if applicable, shall be a separate line item on each invoice.

• Each invoice shall include the items listed in Section II.2, FAR 52.212-4 g.1.

• Payment shall be made in the currency the contractor specified in Section I.1.4 Pricing.

• Advance Payment shall not be authorized under this contract.

• Payment will be made via EFT.

I.3.11 CHANGES IN OWNERSHIP

The contractor shall furnish the COR advance notification (90 calendar days prior to the effective date) of any disposition or the change in ownership or terms of lease of any facilities utilized by him for…