Water-to-Water Heat Pump and Chilled Water Pump Replacement

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.  Solicitation number 1232SA25Q00304 is issued as a request for quote (RFQ).  The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04 dated June 11, 2025.  This solicitation will be a Total Small Business set aside.  The associated NAICS code is 238220 (Plumbing, Heating and Air-Conditioning Contractors), with a small business size standard of $19M.

This acquisition is for the following item as identified in the Line Items:

 0001 - Water - to - Water Heat Pump and Chilled Water Pump

Description of Work: The USDA has a requirement for installation of a new water - to - water heat pump and chilled water pump in accordance with the Statement of Work. The Contractor shall provide all items F.O.B. destination. Location of the Government site is USDA, in Hilo, Hawaii and will also be identified in the contract.  The Government anticipates award of a Firm Fixed Price contract.

See attached Clauses and Provisions document for the Federal Acquisition Regulation (FAR) and the Department of Agriculture Acquisition Regulation (AGAR) provisions and clauses that apply to this acquisition. Offerors responding to this announcement shall submit their quote in accordance with FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services and include a copy of 52.212-3 Offeror Representations- Commercial Products and Commercial Services.  Submission of quote shall include the following: (1) Technical and (2) Price.

All responses shall be submitted electronically to tiffany.reval@usda.gov

The basis for award is Lowest Price Technically Acceptable (LPTA).  LPTA means the best value is expected to result from selection of the technically acceptable quote with the lowest evaluated price.  Pursuant to FAR 52.212-2 Evaluation—Commercial Products and Commercial Services, the criteria for evaluation are: (1) Technical and (2) Price and must also have satisfactory Past Performance. The lowest priced quote will first be evaluated for technical acceptability in accordance with the minimum specifications identified.  If determined not technically acceptable, it will be removed from competition and the next lowest priced quote will be evaluated for technical acceptability.  This will continue until the lowest price quote is determined technically acceptable.  Once the lowest priced quote is determined technically acceptable, then a determination of responsibility will be completed.  If found responsible, evaluations will be closed and award will be made.

INSPECTON AND ACCEPTANCE TERMS:  Services will be inspected by Contracting Officer Representative (COR) and accepted at destination.  Period of Performance - 60 Days ARO.

To be eligible for an award, all contractors must be registered in the System for Award Management (SAM) at the time the quote is submitted.  A contractor can contact SAM by calling 1-866-606-8220 or www.sam.gov.  NO EXCEPTIONS. A SAM UEI number is required in order to register.  All invoices shall be submitted electronically.

Quotes must be received no later than 5:00 PM Hawaii Standard Time on July 18, 2025.

Questions in regard to this combined synopsis/solicitation are due no later than 5:00 PM Hawaii Standard Time on July 11, 2025.  Answers to any questions received by that time will be posted as an amendment to this combined synopsis/solicitation.

FAR 52.237-1 Site Visit (April 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

An organized site visit has been scheduled for -
July 8, 2025 at 9:00
July 10, 2025 at 9:00
Participants will meet at -
USDA - Pacific Basin Agricultural Research Center
64 Nowelo St
Hilo, Hawaii

Participants can pre-register for the site visit by emailing tiffany.reval@usda.gov and pernell.hanoa@usda.gov.

DISCLAIMER: The official contract documents are located on the government webpage and the Government is not liable for information furnished by any other source. Amendments, if/when issued will be posted to Contract Opportunities for electronic downloading. This will normally be the only method of distributing amendments prior to closing; therefore, it is the offeror's responsibility to check the website periodically for any amendments to this solicitation. Websites are occasionally inaccessible, due to various reasons. The Government is not responsible for any loss of internet connectivity or for an offeror's inability to access the documents posted on the referenced web pages. The Government will not issue paper copies.