Attachment 01 - Statement of Work.pdf

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

CHILLER PLANT WATER-TO-WATER HEAT PUMP AND

CHILLED WATER PUMP REPLACEMENT

USDA-ARS

ARS-PBARC-DKI

64 Nowelo St, Hawaii 96720

3.1 Background: The USDA-ARS/PBARC/DKI located at 64 Nowelo St. in Hilo Hawaii, requires the turnkey installation of a new water-to-water heat pump and chilled water pump. The pumps are housed in the chiller plant facility and operated with a 200-ton Trane chiller and a 120-ton Daikin chiller that operate independently of each other. Project includes the removal of the existing heat pump and chilled water pump and replaced with a new compatible replacement pumps. Note: Please see attachment for chiller plant diagram.

3.2 The contractor will remove the existing water-to-water heat pump and chilled water pump.

3.2.1 The contractor shall shut down the chiller plant.

3.2.2 The contractor shall dissemble the existing water-to-water and chilled water pumps and remove them from the chiller plant.

3.2.3 The contractor shall prepare for new pump installation.

3.3 The contractor shall install the new water-to-water heat pump and chilled water pump

3.3.1 The contractor shall install a new water-to-water pump.

3.3.2 The contractor shall install a new chilled water pump.

3.3.3 The contractor shall verify that all electrical, mechanical and plumbing connections are properly installed.

3.3.4 The contractor shall test pumps for proper operation.

3.3.5 The contractor shall ensure all plumbing connections are secure and leakproof and piping insulation installed as required.

3.4 The contractor shall remove all old pumps, debris and materials from the project site and dispose of properly.

3.5 The contractor shall make every effort to minimize HVAC chiller plant down time.

3.6 Contractor shall install adequate traffic markings and control measures to ensure project site is safe for vehicle traffic and facility employees throughout the project installation.

4.0 PROJECT REQUIREMENTS:

a. The Contractor shall work with site personnel to ensure project is accomplished in a timely manner.

b. The Contractor’s work shall adhere to the criteria stated within these project requirements, drawings, and specifications. All construction and services shall comply with applicable federal, state, and local code requirements as well as current industry standards, (ie: EPA, ASTM, GSA, AASHTO, etc.) and health and safety codes, in effect at the time of contract award.

c. All work to meet all pertinent Unified Facilities Guide Specifications (UFGS) and ARS 242.1M standards. UFGS available at http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs.

ARS 242.1M available at https://www.afm.ars.usda.gov/ppweb/pps-and-manuals/.

4.1.1 Background & Site Description:

The project site is located at the Daniel K. Inouye, Pacific Basin Agricultural Research Center to replace chiller plant existing water-to-water heat pump and chilled water pump.

4.2 Proposal Schedule:

Item Description 0001 Water to Water Heat Pump and Chilled Water Pump Replacement

4.3 Description of Work:

a. The Contractor will provide a turn-key project satisfying all Local, State, and Federal requirements.

b. The Contractor will provide all the necessary materials and labor per Section

3.0 and properly dispose of all material being replaced.

c. The Contractor is responsible for any damage to adjacent equipment and miscellaneous objects that may become damaged during installation. The Contractor is responsible for making repairs to meet or exceed conditions prior to damage.

d. The Contractor is responsible for visiting the site prior to submitting a bid to observe existing conditions and obtain critical information. No compensation will be provided for conditions and information that would be visible during an on-site visit for people experienced in performing this type of work.

4.4 Government Furnished Equipment\Services

a. The Government does not anticipate the need in this project, but the Government will be available to assist with the identification/location of utilities as necessary.

b. The Government will provide a reasonable amount of electricity and water.

5.0 GENERAL REQUIREMENTS:

5.1 Permits: Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

5.2 Existing Installations / Demolition: Contractor shall modify existing installations as needed to accommodate the new installation. Contractor shall coordinate modification of existing installations with Owner. All disturbances of existing systems shall be thoroughly coordinated with the Owner to prevent disturbances that might jeopardize on-going operations and research. The owner reserves the right to retain any equipment / materials removed as part of the scope of work. Contractor shall coordinate any equipment / materials to be retained with Owner prior to starting demolition operations. The contractor shall legally dispose all any materials removed that will not be retained.

5.3 Installation: It shall be the responsibility of the Contractor to complete work in accordance with Federal, State, and Local Code Standards. Additional procedures and materials may be required than is indicated herein. If any item specified herein conflicts with the applicable codes and recommendations, the Contractor shall bring it to the attention of the Contracting Officer Representative for immediate resolution.

5.4 Submittals: Provide manufacturer’s descriptive literature/shop drawings for all materials to COR for review. The descriptive literature shall be annotated/ highlighted to show its conformance with contract requirements. Submittals are required for new materials and will be stamped and/or signed by the general contractor prior to submission to the Government. The contractor is responsible for any costs incurred for equipment ordered without prior approval.

5.5 Quality Control: The work performed under this contract shall be subject to continuous audit by the COR. Quality control is the exclusive responsibility of the Contractor.

5.6 Protection of Work and Property/Safety Requirements:

a. The Contractor shall furnish a Site-Specific Safety Plan (SSSP) or Accident Prevention Plan (APP) 10 days after contract award upon request. SSSP / APP shall be reviewed by the Government before construction work commences. In addition to the usual components of a safety plan, the plan shall include specific procedures to address mold encountered during the project.

b. The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged conditions to the satisfaction of the COR.

c. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security.

d. The Contractor is responsible for verifying location of any underground utility and is responsible for any damaged caused to such utilities.

5.7 Temporary Facilities:

a. Temporary utilities (water and electricity) may be provided to the Contractor by the Government, if so requested. The Contractor shall maintain and protect all such utilities during construction and shall repair or replace any items damaged through its own negligence.

b. Should the Contractor require any power or utility shutdowns during construction, the Contractor shall obtain approval for such shutdown from the COR 21 working days prior to the need.

5.8 Materials and Equipment:

a. The material and equipment to be furnished under these contract documents shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer’s latest standard design.

b. All materials and equipment to be incorporated in the work shall be handled and stored by the manufacturer, fabricator, supplies and Contractor before during and after shipment in a manner to prevent any injury, theft or damage of any kind to the materials and equipment. All materials and equipment furnished by the Contractor shall be subject to inspection and approval by the CO/COR.

c. The Government will not furnish any labor or equipment to unload or move materials or supplies.

5.9 Cleanup: The construction site shall always be kept clean and free of debris.

Disposal of the old equipment is required. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

5.10 Warranty:

a. Submit data concerning the standard one-year warranty for workmanship, including the warranty periods (dates), and warranty contacts with names, addresses and telephone numbers.

b. Extended Equipment/Product Warranties: Obtain and furnish to the Contracting Officer all written warranties for equipment/products that have extended warranties (warranty periods exceeding the standard one-year warranty) furnished under the contract. The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period. The warranties shall be fully executed and delivered to the Contracting Officer prior to final acceptance of the facility.

5.11 Final Payment/Contract Closeout: The following documents are REQUIRED

PRIOR TO FINAL PAYMENT (other documents may also be required):

a. General contractor’s minimum one (1) year warranty on work.

b. Operation and Maintenance Data

c. Release of liens.

d. Final Invoice

6.0 PROJECT SCHEDULE: The Contract time for this project is 60 calendar days from date of receipt of award.

Existing Water-to-Water Heat Pump

Existing Water-to-Water Heat Pump Data Plates

Existing Chilled Water Pump and Data Plates