Water Chiller Maintenance and Repair Services

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 7 is seeking water chiller maintenance and repair services for the Charlie Norwood VA Medical Center in Augusta, Georgia. The procurement covers comprehensive maintenance and repair services for seven water chillers, eight variable speed drives, and two air-cooled chillers located across two facility buildings (Downtown and Uptown locations). Contractors must have at least five years of experience maintaining York brand chillers, provide HVAC certification, and complete OSHA safety training as key qualifications. The contract requires 11 preventative maintenance inspections annually, mechanical cleaning of condenser tubes, vibration analysis, oil sample testing, and replacement of standard maintenance parts. A mandatory site visit was scheduled for September 3, 2025, at 8:00 AM EDT in Building 79 - Energy Plant, with all questions due by 4:00 PM on September 4, 2025, and proposals originally due August 25, 2025, but extended to September 10, 2025.

This opportunity is designated as a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside under NAICS code 238220 for Plumbing, Heating, and Air-Conditioning Contractors. The contract structure includes a base year plus four option years running from October 1, 2025, to September 30, 2030, with a total potential value of up to $500,000 over the five-year period. The annual budget allocation includes $100,000 per year specifically designated for potential repair costs under a firm fixed-price arrangement. Work must be performed during normal VA working hours between 8:00 AM and 4:30 PM, Monday through Friday, at the Charlie Norwood VAMC facility in Augusta, GA 30904. The equipment inventory includes multiple chillers and motors from manufacturers such as York, Baltimore Aircoil Company, Emerson Motor Company, and US Electrical Motors, with specific serial numbers and locations detailed across Buildings 802 and 79.