Walk In Fridge & Freezer

UPDATE AS OF FEBRUARY 4, 2025: AMENDMENT NOTICE

Please review the changes outlined below:

• An additional site visit has been scheduled for February 11th at 2:00 PM EST.
• Base access documents must be submitted by February 10th at 3:00 PM EST at the latest.
• The deadline for submitting questions and answers has been set for February 14th at 1:00 PM EST.
• The offer due date has been extended to February 17, 2025, at 1:00 PM EST.

IMPORTANT NOTE: Due to a redefinition of the requirement, all previously submitted quotes are no longer valid and will not be considered. To be considered for this requirement moving forward, new quotes must be resubmitted.

______________________________________________

GENERAL STATEMENT:
 This is a combined synopsis/solicitation for commercial items issued by the 23d Contracting Squadron, Moody AFB, Georgia. This announcement constitutes the only solicitation being issued for the requirement described herein.

The Moody AFB Refrigerator and Freezer Combination Unit located at 4251 George St, Bldg. 901, Moody AFB, GA 31699 requires replacement.  23d FSS requires full replacement of the current refrigerator and freezer combination unit. All existing equipment to include current walk-in box unit and condenser units require replacement and updated to current codes. The removal and disposal of old unit and condenser units.

Statement of Work: Walk-in Refrigerator/Freezer Unit Installation Project

Introduction

The purpose of this Statement of Work (SOW) is to outline the requirements for the installation of a walk-in refrigerator/freezer unit at Moody Field Club. The selected Contractor shall provide all necessary equipment, labor, and services to complete the project in accordance with the specifications and requirements outlined in this document.

Scope of Work

The Contractor shall provide and install a 2-compartment walk-in refrigerator and freezer unit with the following specifications:

• Size: 11'W x 29'L x 7'7"H
• Walk-in Cooler Refrigeration Unit: 115v/230v, 1ph
• Walk-in Freezer Refrigeration Unit: 230v/230v, 1ph
• Compartment size ratio: 2:1, with two-thirds of the space allocated to refrigeration and one-third to freezing
• Floor-integrated installation
• Doors hinged on the right side, opening from the left

The Contractor shall also provide all necessary equipment and supplies, including:

• Shipping and delivery of all items
• Installation of all components
• Demolition and removal of existing equipment
• Equipment rentals relevant to the installation process
• System start-up and on-site training
• Sprinkler system included/installed with unit

Salient Characteristics

The walk-in unit shall have the following salient characteristics:

• Size of freezer: minimum 11' to maximum 12' side to side
• Floor-integrated installation
• Doors hinged on the right side, opening from the left

Civil Engineering Requirements

The Contractor shall ensure compliance with all applicable Civil Engineering (CE) regulations and standards throughout the project duration, including prior to and following project completion, as a condition precedent to payment. The Contractor shall restore any modifications or alterations made to the existing building during the project to their original or equivalent condition upon completion.

Specific Requirements

The Contractor shall ensure that the Fridge/Freezer units are properly sealed and reintegrated into the building's infrastructure, restoring them to their original condition, to prevent any potential damage or compromise to the building's structure or systems.

Project Schedule

The project shall be completed by 30 April 2025.

Warranty

The Contractor shall provide a standard 1-year warranty for all equipment and workmanship.

Existing Conditions

• Existing concrete pad shall be re-used for the installation of the new unit.
• Temporary removal and reinstallation of satellite dish

Working Hours

The Contractor shall work within the following hours:

• Monday to Friday: 8:00 AM to 5:00 PM
• Saturday and Sunday: with prior approval from the facility manager, with minimum 24 hours' notice in writing.

Submission Requirements

To be considered for this project, the Contractor shall submit the following documents with their quote:

• Statement of Work
• Technical specification of unit (blueprint/drawing)

Failure to provide these documents may result in the submission being excluded from technical evaluation and consideration for this requirement.

By submitting a quote for this project, the Contractor acknowledges that they have read, understood, and will comply with all the requirements outlined in this SOW.

*Additional* SITE VISIT: A site visit will be held on Tuesday February 11 2025 at 2:00 PM EST. While attendance is NOT mandatory, it is HIGHLY recommended. Vendors are encouraged to inspect the site in order to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance to the extent that information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Please arrive at the Moody Air Force Base Visitor's Center no later than 1:30 PM EST for check-in (required for all contractors prior to entering the base) to ensure on time arrival for the site visit.

Important Notice: Site Visit Attendance Protocol

Please be advised that ALL contractors planning to attend the site visit at Moody AFB are required to notify SSgt Alba prior to their visit, regardless of their possession of a Common Access Card (CAC) or other forms of identification that grant access to the base. This notification is mandatory to ensure an accurate head count of contractors attending the site visit.

For completing the attached base pass forms please put your business name next to the "Prime Contractor" spot (where ABCD is present). Replace the name John Doe with the full name of the member requesting base access for the sitevisit, include date of birth (SSN is NOT to be added on the form but may be needed for check-in) and company for all additional members that may be attending. When complete,email the base pass to june.alba@us.af.mil no later than COB Monday February 10, 2025 at 3 PM EST.

See Base Map for directions to the meeting point at Moody AFB.
 

Notice to Offeror(s)/Supplier(s): The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

UPDATE 21 JAN 2025: Amendment - Revision to Requirement Specifications

In order to ensure accuracy and fairness in the evaluation process, we have revisited the original unit specifications and determined that further clarification was necessary. To provide all contractors with an equal opportunity to compete, we are issuing an update to the requirement specifications. Please review the revised details below, which supersede the original specifications and will serve as the basis for evaluation of all offers.

Offer Due Date Extended: 24 JAN 2025 @ 1:00 PM EST

______________________________________________

GENERAL STATEMENT:
 This is a combined synopsis/solicitation for commercial items issued by the 23d Contracting Squadron, Moody AFB, Georgia. This announcement constitutes the only solicitation being issued for the requirement described herein.

The Moody AFB Refrigerator and Freezer Combination Unit located at 4251 George St, Bldg. 901, Moody AFB, GA 31699 requires replacement.  23d FSS requires full replacement of the current refrigerator and freezer combination unit. All existing equipment to include current walk-in box unit and condenser units require replacement and updated to current codes. The removal and disposal of old unit and condenser units.

 Requirements for the Refrigeration/Freezer Unit:
- 2 Compartment walk-in refrigerator and freezer unit 11'W x 29'L x 7'7”H
- Walk-in Cooler Refrigeration Unit 115v/230v 1ph
- Walk-in Freezer Refrigeration Unit 230v/230v 1ph
- Shipping of All Items/Supplies
- Installation of all Components
- Blueprint/drawing of unit to verify dimensions, used to assist in technical specification determination
- Sprinkler system removal and installation
- Satellite temporary removal and reinstall
- Demolition of existing equipment and removal from site
- All Equipment Rentals Relevant to Installation Process
- Include system start-up and on-site training
- All Equipment Required to Complete the Walk-in Refrigerator/Freezer Unit Project in Its Entirety Shall Be Supplied by the Contractor
- Existing concrete pad to be re-used
- Standard 1-year warranty
- Project needs to be completed by end of March 2025
 
Salient characteristics:
- The walk-in unit will have a compartment size ratio of 2:1, with two-thirds of the space allocated to refrigeration and one-third to freezing, to accommodate the customer's need for more refrigerator space.

- Size of freezer minimum 11' to max 12' side to side
- The unit will be floor-integrated, providing a seamless installation.
- The doors will be hinged on the right side and will open from the left, allowing for easy access and operation.
 
Hours Permitted to Work
- Monday to Friday 8:00 AM to 5:00PM
- Saturday and Sundays with prior approval from facility manager with minimum 24 hours' notice in writing.
 
Important: To Ensure Consideration of Your Quote
Please note that the following documents are mandatory and must be included with your quote submission. Failure to provide these documents may result in your submission being excluded from technical evaluation and consideration for this requirement. It is essential that you include all required documents to ensure that your quote can be properly evaluated and considered.
 
- Statement of Work
- Technical specification of unit (blueprint/drawing)

*EXPIRED* SITE VISIT: A site visit will be held on Wednesday December 18 2024 at 2:00 PM EST. While attendance is not mandatory, it is highly recommended. Vendors are encouraged to inspect the site in order to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance to the extent that information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Please arrive at the Moody Air Force Base Visitor's Center no later than 1:30 PM EST for check-in (required for all contractors prior to entering the base) to ensure on time arrival for the site visit.

Notice to Offeror(s)/Supplier(s): The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

UPDATE 6 JAN 2025: Site Visit Follow-up. Due to frequently as questions, we have determined to extend the offer due date. 

• Updated Date Offers Due: Jan 10, 2025 11:00 am EST

Additionally, Frequently Asked Questions (FAQ) document and photos have been uploaded. Refer attachements.

_________________________________________________________________________

11 DEC 2024:Site Visit Schedule. Please see attachement below. New/updated sections have been highlighted.

GENERAL STATEMENT:
 This is a combined synopsis/solicitation for commercial items issued by the 23d Contracting Squadron, Moody AFB, Georgia. This announcement constitutes the only solicitation being issued for the requirement described herein.

The Moody AFB Refrigerator and Freezer Combination Unit located at 4251 George St, Bldg. 901, Moody AFB, GA 31699 requires replacement.  23d FSS requires full replacement of the current refrigerator and freezer combination unit. All existing equipment to include current walk-in box unit and condenser units require replacement and updated to current codes. The removal and disposal of old unit and condenser units.
 
Requirements for the Freezer/Refrigeration Unit:
2 Compartment walk-in refrigerator and freezer unit 11'W x 29'L x 7'7”H
Walk-in Cooler Refrigeration Unit 115v/230v 1ph
Walk-in Freezer Refrigeration Unit 230v/230v 1ph
Shipping of All Items/Supplies
Installation of all Components 
Demolition of existing equipment and removal from site
All Equipment Rentals Relevant to Installation Process
Include system start-up and on-site training
 
  Equipment Requirements 
§    All Equipment Required to Complete the Walk-in Refrigerator/Freezer Unit Project in Its Entirety Shall Be Supplied by the Contractor
§    Existing concrete pad to be re-used
§    Standard 1-year warranty 
§    Project needs to be completed by end of March 2025
 
Hours Permitted to Work
§    Monday to Friday 8:00 AM to 5:00PM
§    Saturday and Sundays with prior approval from facility manager with minimum 24 hours' notice in writing.

SITE VISIT: A site visit will be held on Wednesday December 18 2024 at 2:00 PM EST. While attendance is not mandatory, it is highly recommended. Vendors are encouraged to inspect the site in order to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance to the extent that information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Please arrive at the Moody Air Force Base Visitor's Center no later than 1:30 PM EST for check-in (required for all contractors prior to entering the base) to ensure on time arrival for the site visit.

For completing the attached base pass forms please put your business name next to the "Prime Contractor" spot (where ABCD is present). Replace the name John Doe with the full name of the member requesting base access for the site visit, include date of
birth (SSN is NOT to be added on the form but may be needed for check-in) and company for all additional members that may be attending. When complete, email the base pass to june.alba@us.af.mil no later than COB Tuesday December 17, 2024 at 3 PM EST.

See Base Map for directions to the meeting point at Moody AFB.

Notice to Offeror(s)/Supplier(s): The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

UPDATE 11 DEC 2024: Site Visit Schedule. Please see attachement below. New/updated sections have been highlighted.

GENERAL STATEMENT:
 This is a combined synopsis/solicitation for commercial items issued by the 23d Contracting Squadron, Moody AFB, Georgia. This announcement constitutes the only solicitation being issued for the requirement described herein.

The Moody AFB Refrigerator and Freezer Combination Unit located at 4251 George St, Bldg. 901, Moody AFB, GA 31699 requires replacement.  23d FSS requires full replacement of the current refrigerator and freezer combination unit. All existing equipment to include current walk-in box unit and condenser units require replacement and updated to current codes. The removal and disposal of old unit and condenser units.
 
Requirements for the Freezer/Refrigeration Unit:
2 Compartment walk-in refrigerator and freezer unit 11'W x 29'L x 7'7”H
Walk-in Cooler Refrigeration Unit 115v/230v 1ph
Walk-in Freezer Refrigeration Unit 230v/230v 1ph
Shipping of All Items/Supplies
Installation of all Components 
Demolition of existing equipment and removal from site
All Equipment Rentals Relevant to Installation Process
Include system start-up and on-site training
 
  Equipment Requirements 
§    All Equipment Required to Complete the Walk-in Refrigerator/Freezer Unit Project in Its Entirety Shall Be Supplied by the Contractor
§    Existing concrete pad to be re-used
§    Standard 1-year warranty 
§    Project needs to be completed by end of March 2025
 
Hours Permitted to Work
§    Monday to Friday 8:00 AM to 5:00PM
§    Saturday and Sundays with prior approval from facility manager with minimum 24 hours' notice in writing.

SITE VISIT:

A site visit will be held on Wednesday December 18 2024 at 2:00 PM EST. While attendance is not mandatory, it is highly recommended. Vendors are encouraged to inspect the site in order to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance to the extent that information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Please arrive at the Moody Air Force Base Visitor's Center no later than 1:30 PM EST for check-in (required for all contractors prior to entering the base) to ensure on time arrival for the site visit.

For completing the attached base pass forms please put your business name next to the "Prime Contractor" spot (where ABCD is present). Replace the name John Doe with the full name of the member requesting base access for the site visit, include date of
birth (SSN is NOT to be added on the form but may be needed for check-in) and company for all additional members that may be attending. When complete, email the base pass to june.alba@us.af.mil no later than COB Tuesday December 17, 2024 at 3 PM EST.

See Base Map for directions to the meeting point at Moody AFB.

Notice to Offeror(s)/Supplier(s): The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

GENERAL STATEMENT:
 This is a combined synopsis/solicitation for commercial items issued by the 23d Contracting Squadron, Moody AFB, Georgia. This announcement constitutes the only solicitation being issued for the requirement described herein.

The Moody AFB Refrigerator and Freezer Combination Unit located at 4251 George St, Bldg. 901, Moody AFB, GA 31699 requires replacement.  23d FSS requires full replacement of the current refrigerator and freezer combination unit. All existing equipment to include current walk-in box unit and condenser units require replacement and updated to current codes. The removal and disposal of old unit and condenser units.
 
Requirements for the Freezer/Refrigeration Unit:
2 Compartment walk-in refrigerator and freezer unit 11'W x 29'L x 7'7”H
Walk-in Cooler Refrigeration Unit 115v/230v 1ph
Walk-in Freezer Refrigeration Unit 230v/230v 1ph
Shipping of All Items/Supplies
Installation of all Components 
Demolition of existing equipment and removal from site
All Equipment Rentals Relevant to Installation Process
Include system start-up and on-site training
 
  Equipment Requirements 
§    All Equipment Required to Complete the Walk-in Refrigerator/Freezer Unit Project in Its Entirety Shall Be Supplied by the Contractor
§    Existing concrete pad to be re-used
§    Standard 1-year warranty 
§    Project needs to be completed by end of March 2025
 
Hours Permitted to Work
§    Monday to Friday 8:00 AM to 5:00PM
§    Saturday and Sundays with prior approval from facility manager with minimum 24 hours' notice in writing.

Notice to Offeror(s)/Supplier(s): The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.