W912L727Q0506 109TH hsad lodging and meals
Closed Solicitation Posted
- Solicitation number
- W912L727Q0506
- Agency
-
Tennessee National Guard
Army National Guard, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Ashland City, Tennessee 37015, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army Tennessee Army National Guard seeks lodging and meal services for the 109th HSAD pre-mobilization training event, with quotes due October 12, 2026 at 11:00 AM CST. This is a total small business set-aside under NAICS 721110 (Hotels and Motels) with a $40 million size standard; however, all responsible sources may submit offers.
Place of performance is Ashland City, Tennessee, with the armory located at 1935 HWY 12S, Ashland City, TN 37015. The requirement spans October 15–25, 2026, and includes 131 total hotel rooms (28 single rooms and 103 double rooms) distributed across two check-in periods: October 15–16 (4 single rooms and 13 double rooms) and October 19–25 (24 single rooms and 15 double rooms for six nights). Hotels must be 2-star or higher with interior rooms only, located no more than 15 miles from the armory, and provide free parking and military per diem rates. The procurement also requires 1,296 meals (432 breakfasts, 432 lunches, 432 dinners) delivered to the armory with specified feeding times: 7:30 AM breakfast, 11:00 AM–1:00 PM lunch, and 4:00 PM dinner. All meal pricing must be inclusive of applicable taxes except sales and state taxes; a tax-exempt form will be provided at award.
The contractor must maintain a 98% acceptable quality level for both lodging room inspections and on-time hot meal delivery, verified through Contracting Officer's Representative inspection and after-action review. Evaluation weights technical factors (rooming agreement, hotel location, meal quality, room availability) and price more heavily than past performance. The award is firm fixed-price. Standard FAR commercial items clauses (52.212-1 through 52.212-5), Buy America Act, and Service Contract Act wage requirements apply. Invoicing processes through WAWF upon contract completion.
Notice text
URGENT - REQUEST FOR QUOTE - SEE PWS ATTACHED
W912L727Q0506
109TH HSAD Mobilization Lodging and Meals, in Ashland City, TN
URGENT SMALL BUSINESS SET-ASIDE
LOCATION: NASHVILLE, TN (LODGING & MEALS)
Hotels no more than 15 miles outside of each Armory
Tax Exempt form will be sent with award
IMPORT INFORMATION PLEASE READ
This is a Request for Quote RFQ for the 1 109th HSAD Pre-Mob Lodging and Meals for Ashland City, Sweetwater, Greenville, and Mt. Carmel, TN. The period of performance is 15 October – 8 October 2026. A rooming list will provided. PLEASE FILL IN THE EXCEL with the HOTEL and MEAL Roster for pricing and send it back to me by MONDAY, 12OCT26 at 11:00AM CST.
This requirement is being advertised as Small Business set-aside; the North American Industry Classification System (NAICS) Code is 721110 with a size standard of $40M.
All responsible sources may submit an offer, which shall be considered by this Agency. The following clauses are applicable to this acquisition: FAR 52.212-1 Instructions to Offerors-Commercial Items, FAR 52-212-2 Evaluation Commercial Items, FAR 52-212-3, Online Reps and Certifications, FAR 52.212-4 Contract Terms and Conditions-Commercial Items, FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, FAR 52.225-1 and Buy America Act Supplies.
Please see the attached PWS, HOTEL and MEAL Roster
Please see attached Performance Work Statement (PWS) for all details
LODGING
Armory Address: 1935 HWY 12S ASHLAND CITY, TN 37015
LOCATION: Ashland City, TN
DATE: 15 OCT -25 OCT 2026
TOTAL ROOMS 45
POC:
TYPE OF ROOM
QTY
SINGLE ROOMS
28
DOUBLE ROOMS
103
SINGLE ROOMS - 28
Check in – 15OCT26 – 16OCT26 – 4 ROOMS
Check in – 19OCT26 – 25OCT26 – 4 ROOMS( 24 TOTAL)
DOUBLE ROOMS – 103
Check in – 15OCT26 – 16OCT26 – 13 DOUBLE ROOMS
Check in – 19OCT26 – 25OCT26 – 15 DOUBLE ROOMS (15x6 nights = 90 TOTAL)
Hotel Rooms: 131 total rooms
MEALS
Armory Address: 1935 HWY 12S ASHLAND CITY, TN 37015
LOCATION: ASHLAND CITY, TN
DATE: 15OCT26 -24OCT26
TOTAL MEALS 1296
POC:
MEAL
QUANTITY
PRICE
TOTAL
BREAKFAST
432
$0.00
$0.00
LUNCH
432
$0.00
$0.00
SACK LUNCH
0
DINNER
432
$0.00
$0.00
1296
TOTAL
$0.00
Files
| File | Type | Posted |
|---|---|---|
| QASP 109th PreMob Lodging and Meals.docx | DOCX document | |
| W912L727Q0506 109TH HOTEL ROSTER RFQ.xlsx | XLSX spreadsheet | |
| W912L727Q0506 SOLICITATION REQUEST FOR QUOTE.docx | DOCX document | |
| PWS 109th HSAD Lodging and Meals.docx | DOCX document | |
| W912L727Q0506 109TH HSAD RFQ FOOD.xlsx | XLSX spreadsheet |
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