W912L727Q0506 109TH HOTEL ROSTER RFQ.xlsx

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W912L727Q0506 109TH HSAD LODGING AND MEALS
Solicitation number
W912L727Q0506
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This file is a Request for Quote (RFQ) pricing template and hotel roster for the 109th HSAD Pre-Mobilization lodging and meals requirement in Ashland City, Tennessee. The Department of the Army Tennessee Army National Guard is seeking commercial lodging and meal services for military personnel mobilizing October 15-25, 2026, near the armory located at 1935 HWY 12S, Ashland City, TN 37015. The requirement specifies 131 total hotel rooms: 28 single rooms and 103 double rooms distributed across two check-in periods (4 single rooms and 13 double rooms for October 15-16, 2026; 24 single rooms and 15 double rooms for October 19-25, 2026). The RFQ is designated as a small business set-aside under NAICS Code 721110 with a $40 million size standard; however, all responsible sources may submit offers.

Vendors must complete the provided Excel pricing template identifying the specific hotel, vendor point of contact, phone number, and pricing for each room type, then submit responses by Monday, October 12, 2026 at 11:00 AM CST. Hotels must be located no more than 15 miles outside of the armory location. The government will provide a tax-exempt form upon award. The solicitation incorporates standard FAR clauses for commercial items (FAR 52.212-1 through 52.212-5) and Buy America Act requirements. All pricing should be entered in the template with unit prices and totals calculated for both single and double room categories.

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Other files

File Type Posted
QASP 109th PreMob Lodging and Meals.docx DOCX document
W912L727Q0506 109TH HSAD RFQ FOOD.xlsx XLSX spreadsheet
W912L727Q0506 SOLICITATION REQUEST FOR QUOTE.docx DOCX document
PWS 109th HSAD Lodging and Meals.docx DOCX document

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TOTAL

SUGGESTED VENDOR:
ADDRESS
VENDOR POC AND PHONE:
TYPE OF ROOMQTYPRICETOTAL
SINGLE ROOMS28$0.00$0.00autofill
DOUBLE ROOMS103$0.00$0.00autofill
TOTAL COST$0.00
ASHLAND CITY, TN
UNIT POC
UNIT
EMAIL
PHONE
Any questions, please contact Rhonda Lien @ rhonda.m.lien.civ@army.mil
615-313-0530

SINGLE ROOMS

#ROOM TYPENAMEGENDERRANKCHECK INCHECK OUTTotal DaysPrice per dayTotal
Column1
1SINGLETBDFEMALEThursday, October 15, 2026Friday, October 16, 20261$ - 0$ - 0SINGLE
2SINGLETBDFEMALEThursday, October 15, 2026Friday, October 16, 20261$ - 0$ - 0DOUBLE
3SINGLETBDMALEThursday, October 15, 2026Friday, October 16, 20261$ - 0$ - 0
4SINGLETBDMALEThursday, October 15, 2026Friday, October 16, 20261$ - 0$ - 0MALE
5SINGLELANGE ANGELAFEMALEMonday, October 19, 2026Sunday, October 25, 20266$ - 0$ - 0FEMALE
6SINGLELANGFORD, TYLERMALEMonday, October 19, 2026Sunday, October 25, 20266$ - 0$ - 0
7SINGLESHIRAEF IV JOHN MARKMALEMonday, October 19, 2026Sunday, October 25, 20266$ - 0$ - 0
8SINGLEYENNE ROSA ANDREAFEMALEMonday, October 19, 2026Sunday, October 25, 20266$ - 0$ - 0PVT
9SINGLE0$ - 0$ - 0PV2
10SINGLE0$ - 0$ - 0PFC
11SINGLE
12SINGLE
$ - 0$ - 0SPC
TOTAL ROOM DAYS28Total Cost$ - 0

DOUBLE ROOMS

#ROOM TYPENAMEGENDERRANKNAMEGENDERRANKCHECK INCHECK OUTTotal DaysPrice per dayTotal
Column1
1DOUBLEKINSEY KITTY CELINAHOPEFEMALESGTGOLDAMMER LEXIE JANEFEMALESGTThursday, October 15, 2026Friday, October 16, 20261$ - 0$ - 0SINGLE
2DOUBLEROMANO RUBIFEMALEPFCVENTIERE JAILYN GRACEFEMALESPCThursday, October 15, 2026Friday, October 16, 20261$ - 0$ - 0
3DOUBLERONEY SETHMALESPCFORD BRACKINMALESPCThursday, October 15, 2026Friday, October 16, 20261$ - 0$ - 0FEMALE
4DOUBLERANDALL HAZEMALESPCBELLAMY MICAHMALESPCThursday, October 15, 2026Friday, October 16, 20261$ - 0$ - 0
5DOUBLESAY AUGUSTMALESPCLEWIS, CAMERONMALESPCThursday, October 15, 2026Friday, October 16, 20261$ - 0$ - 0
6DOUBLEHELTON JR DANNY ELBERTMALESPCMONTEZ STUART FOSTERMALESPCThursday, October 15, 2026Friday, October 16, 20261$ - 0$ - 0
7DOUBLEISON THOMASMALESPCREYES LUCERO EDUARDOMALESPCThursday, October 15, 2026Friday, October 16, 20261$ - 0$ - 0
8DOUBLEMCNABB JACOBMALESPCDALTON LANDON DAVIDMALESPCThursday, October 15, 2026Friday, October 16, 20261$ - 0$ - 0
9DOUBLESTONE DAKOTA SHANEMALESPCDALTON LANDON DAVIDMALESPCThursday, October 15, 2026Friday, October 16, 20261$ - 0$ - 0
10DOUBLELOVE WILLIAMMALESSGHOWELL TYLERMALESGTThursday, October 15, 2026Friday, October 16, 20261$ - 0$ - 0
11DOUBLEGENTRY ATLASMALESGTBAERGA ERNESTO JACOBMALESGTThursday, October 15, 2026Friday, October 16, 20261$ - 0$ - 0
12DOUBLESMITH MICAH THEOPHILUSMALESGTCARROLL CHRISTOPHER MARSHALMALESGTThursday, October 15, 2026Friday, October 16, 20261$ - 0$ - 0
13DOUBLEBELEW ARTHURMALESFCKEANE ROBERT JULIANMALE1LTThursday, October 15, 2026Friday, October 16, 20261$ - 0$ - 0
14DOUBLERONEY SETHMALESPCFORD BRACKINMALESPCMonday, October 19, 2026Sunday, October 25, 20266$ - 0$ - 0
15DOUBLERANDALL HAZEMALESPCBELLAMY MICAHMALESPCMonday, October 19, 2026Sunday, October 25, 20266$ - 0$ - 0
16DOUBLESAY AUGUSTMALESPCLEWIS, CAMERONMALESPCMonday, October 19, 2026Sunday, October 25, 20266$ - 0$ - 0
17DOUBLEHELTON JR DANNY ELBERTMALESPCMONTEZ STUART FOSTERMALESPCMonday, October 19, 2026Sunday, October 25, 20266$ - 0$ - 0
18DOUBLEISON THOMASMALESPCREYES LUCERO EDUARDOMALESPCMonday, October 19, 2026Sunday, October 25, 20266$ - 0$ - 0
19DOUBLEMCNABB JACOBMALESPCDALTON LANDON DAVIDMALESPCMonday, October 19, 2026Sunday, October 25, 20266$ - 0$ - 0
20DOUBLESTONE DAKOTA SHANEMALESPCDALTON LANDON DAVIDMALESPCMonday, October 19, 2026Sunday, October 25, 20266$ - 0$ - 0
21DOUBLEREYES LUCERO EDUARDOMALESPCHOWELL TYLERMALESGTMonday, October 19, 2026Sunday, October 25, 20266$ - 0$ - 0
22DOUBLEROMANO RUBIFEMALEPFCVENTIERE JAILYN GRACEFEMALESPCMonday, October 19, 2026Sunday, October 25, 20266$ - 0$ - 0
23DOUBLELOVE WILLIAMMALESSGGENTRY ATLASMALESGTMonday, October 19, 2026Sunday, October 25, 20266$ - 0$ - 0
24DOUBLEBAERGA ERNESTO JACOBMALESGTGOLDAMMER LEXIE JANEMALESGTMonday, October 19, 2026Sunday, October 25, 20266$ - 0$ - 0
25DOUBLESMITH MICAH THEOPHILUSMALESGTCARROLL CHRISTOPHER MARSHALMALESGTMonday, October 19, 2026Sunday, October 25, 20266$ - 0$ - 0
26DOUBLEBELEW ARTHURMALESFCTBDMonday, October 19, 2026Sunday, October 25, 20266$ - 0$ - 0
27DOUBLEKEANE ROBERT JULIANMALE1LTTBDMonday, October 19, 2026Sunday, October 25, 20266$ - 0$ - 0
28DOUBLEKINSEY KITTY CELINAHOPEFEMALESGTTBDMonday, October 19, 2026Sunday, October 25, 20266$ - 0$ - 0

TOTAL ROOM DAYS 103 Total Cost $ - 0

DA 3953

PURCHASE REQUEST AND COMMITMENT1. PURCHASE INSTRUMENT NO.2. REQUISITION NO.3. DATEPAGEOF
For use of this form, see AR 37-1; the proponent agency is OASA(FM)PAGES
4. TO:5. THRU:6. FROM:
It is requested that the supplies and services enumerated below or on attached list be
7. PURCHASED FOR8. DELIVERED TO9. NOT LATER THAN
(Date)
The supplies and services listed below cannot be secured through normal supply channels or other Army supply sources in the immediate vicinity, and their procurement will not violate existing regulations pertaining to local purchases for stock,10. NAME OF PERSON TO CALL FOR ADDITIONAL11. TELEPHONE NUMBER
INFORMATION
12. LOCAL PURCHASES AUTHORIZED AS THE NORMAL13. REQUISITIONING DISCLOSES NONAVAILABILITYFUND CERTIFICATION
MEANS OF SUPPLY FOR THE FOREGOING BYOF ITEMS AND LOCAL PURCHASE IS AUTHORIZED BYThe supplies and services listed on this request are properly chargeable to the following allotments, the available balances of which are sufficient to cover the cost thereof, and funds have been committed.
EMERGENCY SITUATION PRECLUDES USE OF REQUISITION CHANNELS FOR SECURING ITEM
19. ACCOUNTING CLASSIFICATION AND AMOUNT
14.15.16.17.18. ESTIMATED
ITEMDESCRIPTION OF SUPPLY OR SERVICESQUANTITYUNIT
UNIT PRICETOTAL COST
ab
1SINGLE ROOMS6EA$0.00$0.00
2DOUBLE ROOMS60EA$0.00$0.00
20. TYPED NAME AND TITLE OF21. SIGNATURE22. DATE
CERTIFYING OFFICER

23. DISCOUNT TERMS

24. PURCHASE
Total Cost$0.00ORDER NUMBER
26. DELIVERY REQUIREMENTS
25. THE FOREGOING ITEMS ARE REQUIRED NOT LATER THAN AS INDICATED ABOVE FOR THE FOLLOWING PURPOSE
ARE MORE THAN 7 DAYS REQUIRED TO INSPECT AND ACCEPT THE REQUESTED
GOODS OR SERVICESYESNO
IF YES, NUMBER OF DAYS REQUIRED
27. TYPED NAME AND GRADE OF INITIATING28. SIGNATURE29. DATE34. TYPED NAME AND GRADE35. SIGNATURE36. DATE
OFFICEROF APPROVING OFFICER OR DESIGNEE

30. TELEPHONE NUMBER

31. TYPED NAME AND GRADE OF SUPPLY32. SIGNATURE33. DATE
OFFICER

DA FORM 3953, MAR 91 EDITION OF AUG 76 IS OBSOLETE USAPPC V2.00

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