W912L726Q0507 115TH hsad covington & winchester TN

The Department of the Army Tennessee Army National Guard seeks lodging and meal services for the 115th HSAD pre-mobilization event in Winchester and Covington, Tennessee, with quotes due October 18, 2026, at 3:00 PM CST. This is a total Small Business set-aside under NAICS Code 721110 (Hotels and Motels) with a $40 million size standard.

Performance runs October 19–30, 2026. Winchester requires 726 hotel rooms (8 single, 58 double, 11 nights each) and 2,226 meals. Covington requires 172 hotel rooms (2 single, 25 double, 6 nights each) and 870 meals. Hotels must be 2-star or higher, located 15–30 miles outside each armory, feature interior rooms only, offer free parking, and accept military per diem rates with tax-exempt status. Meals must be delivered to the respective armories in breakfast (6:00–7:00 AM), lunch (11:00 AM–12:00 PM), and dinner (5:00–7:00 PM) service windows with specified nutritional standards: breakfast must include one meat serving (minimum 8 ounces), two eggs, biscuits or pancakes, juice, milk, and coffee; lunch and dinner must include one meat serving (minimum 8 ounces), two vegetable servings, bread, dessert, and a beverage. All beverages must be minimum 12 ounces; other items minimum 4 ounces. The contractor must supply all single-service items, paper plates, cups, plastic flatware, and condiments. Rooming lists and meal rosters are provided as Excel templates for pricing completion.

Evaluation weights technical merit (rooming agreement quality, hotel location, meal delivery compliance, facility standards) and price as a firm fixed-price commercial contract. Contractor must designate a Contract Manager with full operational authority, maintain 98% Acceptable Quality Level for both lodging and meals, comply with all DoD security requirements including background investigations, and attend post-award conference at no additional cost. FAR commercial item clauses 52.212-1 through 52.212-5 and the Buy America Act apply. Tax-exempt documentation will be provided at award.