PWS 115th HSAD Lodging and Meals.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

115th Pre-Deployment Lodging and Meals Winchester and Covington, TN

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform 115th Pre-Deployment Mobilization Lodging and Meals, as defined in this PWS.

1.2 Background: The objective is to provide annual training support for the PRE-MOB Lodging and Meals for the Service Members of the TNARNG.

1.3 Period of Performance (PoP): The Period of Performance shall be 19-30 OCT 2026. (see section 5.0)

1.4 General Information:

1.4.1 Quality Control (QC): RESERVED

1.4.2 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.3 Recognized Holidays: RESERVED

1.4.4 Place and Performance of Services: (See 5.1 Requirements) – Winchester and Covington, TN

1.4.1 Property must meet all requirements as specified to be considered sufficient for the requirement. The end user may physically inspect facilities for safety, repair, or cleanliness and will have a unilateral and subjective decision on the part of the Government as to whether a property or facility is sufficient to fulfill the requirement.

1.4.4.4 Acceptance of alternative offers deviating from specified requirements are the sole subjective decision of the end user.

1.4.4.1 Telework: RESERVED

1.4.5 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1.1 HSPD-12 Background Investigation Requirements: RESERVED

1.4.5.1.2 Trusted Associate Sponsorship System (TASS): RESERVED

1.4.5.3 Communications Security/Information Technology (COMSEC/IT) Security: All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.8 Information Awareness: RESERVED

1.4.5.9 iWATCH Training: RESERVED

1.4.5.10 OPSEC Training: RESERVED

1.4.5.12 Classified Information. RESERVED

1.4.5.13 Threat Awareness and Reporting Program (TARP). RESERVED

1.4.6 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Key Control. RESERVED

1.4.7 Special Qualifications: RESERVED

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: RESERVED

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Contractor Travel. RESERVED

1.4.13 Data Rights. RESERVED

1.4.14 Organizational Conflicts of Interest (OCI): RESERVED

1.4.15 Phase In / Phase-Out Periods. RESERVED

2.0 Definitions and Acronyms

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel: RESERVED

2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): RESERVED

3.1 Property: RESERVED

3.2 Materials:

3.3 Equipment: Audio Visual Equipment: RESERVED

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Secret Facility Clearance: RESERVED

5.0 Requirements: The contractor shall:

5.1 Lodging: Total of each days are below and broken down on the attached Excel Hotel Room Roster.

LODGING

Armory Address: 395 George Fraley PKWY Winchester, TN 37398

POC:

SINGLE ROOMS - 88

Check in – 19OCT26 – 30OCT26 – 8 ROOMS (8x11 nights = 88 TOTAL)

DOUBLE ROOMS – 638

Check in – 19OCT26 – 30OCT26 – 58 DOUBLE ROOMS (58x11 nights = 638 TOTAL)

Hotel Rooms: 726 total rooms

Armory address: 4500 Mueller RD. Covington, TN 38019

POC:

SINGLE ROOMS - 12

Check in – 19OCT26 – 25OCT26 – 2 ROOMS (2 x 6 nights = 12 TOTAL)

DOUBLE ROOMS – 150

Check in – 19OCT26 – 25OCT26 – 25 DOUBLE ROOMS (25 x 6 nights = 150 TOTAL)

Hotel Rooms: 172 total rooms The federal government request the per-diem rate. Please make sure the hotel and meal rate are “INCLUSIVE” of all charges. Hotel Rooms: 131 total rooms

1. Request Military per diem – submit your best price

2. Tax Exempt form will be provided

3. Specify if hotel provides free Breakfast – still quote for Breakfast on Meal RFQ

4. Request free parking

5. Hotel Rooms must be inside, no hotels with outside rooms

6. More than one hotel can be used. Please keep the hotels close as possible. Only one contract will be awarded.

7. Hotels must be 2 Star or more.

8. Rooms must be available at time of quote and up to award.

9. Please allow up to one week for contract to be completed.

5.2 MEALS

POC:

Delivery Meals will be delivered to the armory - 395 George Fraley PKWY Winchester, TN 37398

· MEALS CAN BE BUFFET OR INDIVIDUAL

· MUST BUST DELIVERED TO THE ARMORY

· MEAL TIMES WILL BE VERIFIED/COORDINATED WITH UNIT POC

MEALS COVINGTON, TN

Delivery Meals will be delivered to the armory - 4500 Mueller RD. Covington, TN 38019

· MEALS CAN BE BUFFET OR INDIVIDUAL

· MUST BUST DELIVERED TO THE ARMORY

· MEAL TIMES WILL BE VERIFIED/COORDINATED WITH UNIT POC

· Please fill in the attached Hotel and Meal Roster with the final price. The federal government request the per-diem rate.

· The names on the hotel roster will be the rooming list for the hotels. All room prices shall include any applicable taxes, except Sales tax and State taxes.

· The Federal Govt is tax exempt. A Tax-Exempt form will be provided at time of award.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefarr or

Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.htmll

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b) 01/23/2014 http://www.esd.whs.mil/Directives/issuances/dodm/

Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors (paragraph 9) August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf

http://www.dtic.mil/whs/directives/corres/pub1.html

Army Directive 2014-05 Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors

03/07/2014 http://www.apd.army.mil/ProductMaps/PubForm/ArmyDir.aspx

AR 190-13

The Army Physical Security Program 02/25/2011 http://www.apd.army.mil/ProductMaps/PubForm/AR.aspx

Homeland Security Presidential Directive (HSPD)-12 Policy for a Common Identification Standard for Federal Employees and Contractors 08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDD 5400.11 Department of Defense Privacy Program 10/29/2014 http://www.dtic.mil/whs/directives/corres/dir.html#

DoD 5400.11-R Department of Defense Privacy Program 05/14/2007 http://www.dtic.mil/whs/directives/corres/pub1.html

DoDD 8140.01 Cyberspace Workforce Management

DoD 8570.01-M Information Assurance Workforce Improvement Program

AR 25-2

Information Assurance

AR 530-1

Operations Security

DoD 5220.22-M National Industrial Security Program Operating Manual 02/28/2006 (Change 2: 05/18/2016)

AR 381-12

Threat Awareness and Reporting Program (TARP) (Section II, ¶ 2-4.b)

6.1. Applicable Forms: Forms applicable to the PWS are listed below:

DD 1172-2

Application for Identification Card/DEERS Enrollment

I-9 Employment Eligibility Verification

DD 441

Department of Defense Security Agreement

DD 250

Material Inspection and Receiving Report

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

· Rooms met standards?

· Meals hot.

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