W065--FY26: Mobile CT Scanner Orlando VAHCS

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 8 is seeking a full-service mobile 64-slice CT scanner system on a firm fixed-price lease basis for the Orlando VA Medical Center. The contractor must deliver and install the mobile trailer-mounted CT unit within 30 days of award and provide comprehensive services including transportation, installation, commissioning, clinical and biomedical training for a minimum of four radiation therapists and one biomedical specialist, full-service maintenance and repairs, 24/7 technical support, and replacement parts at no additional cost to the government. The system must meet specific technical requirements including an 80-centimeter bore, 1mm and 2mm spatial resolution, DICOM-RT compatibility, metal artifact reduction software, and 4D respiratory-gated acquisition functionality for oncology applications. The procurement includes radiation shielding compliance per 10 CFR Parts 20 and 36, dual entry options with UV sterilizers, lead glass viewing windows, powered patient lift with 2,000-pound capacity, and connection to 480V, 3-phase, 150-amp electrical service. The deadline for quotation submission is March 10, 2026 at 2:00 PM EDT, with quotations to be submitted via email to Victoria.RoblesBurgos@va.gov, and vendors must acknowledge receipt of all amendments prior to submission.

This solicitation is exclusively set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) meeting NAICS code 334510 with a small business size standard of 1,250 employees. The base contract period runs for six months (estimated March 9, 2026 through September 8, 2026) with six optional one-month extension periods available. The contractor must maintain workers compensation and liability insurance with minimum automobile liability coverage of $200,000 per person and $500,000 per occurrence for bodily injury, plus $20,000 property damage coverage, and must comply with all VA security, HIPAA, and personnel security requirements. Emergency service requests must be responded to within 24 hours and non-emergency requests within 48 hours, with all on-site personnel required to be fluent English speakers. The mobile CT unit will be positioned at a designated location on the OVAMC campus in Orlando, Florida, as indicated in the provided blueprint, and the facility has arranged points of contact (Christine Motz at christine.motz@va.gov and Freddy Candelaria at freddie.candelaria@va.gov) for vendors interested in conducting pre-bid site visits.