W063--Vocera Voice – OR Smartbadges

1. This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

1.a. Project Title: Vocera Voice OR Smartbadges

1.b. Description: VA Greater Los Angeles Healthcare System is seeking a contractor to provide hardware, software, and extended warranty for the Vocera Smart Badge Communication system.

1.c. Project Location: VA Greater Los Angeles Healthcare System

1.d. Solicitation Type - Number: Request for Quotes (RFQ) - 36C26224Q1591.

1.e. Set Aside: This solicitation is issued as a SDVOSB set aside.

1.f. Applicable NAICS code: 334511, Search, Detection, Navigation, Guidance, Aeronautical, and Nautical System and Instrument Manufacturing.

1.g. Small Business Size Standard: 1350 employees

1.h. Type of Contract: Firm Fixed Price

1.i. Period of Performance: one year

1.j. Wage Determination applicable to this project: SCA WD 2015-5613 revision 23

1.k. Request for Information (RFI) should be submitted via email no later than 2pm PST Friday, July 26th, 2024, to ositadima.ndubizu@va.gov

2. Statement of Work

2.1. Objective. VA Greater Los Angeles Healthcare System is seeking a contractor to provide hardware, software, and extended warranty for the Vocera Smart Badge Communication system.

2.2. Background. Just-in-time communication and proper clinical alarm notification and escalations are vital elements for safe and timely delivery of patient care for our veterans. The Vocera Communications software is used with Vocera hands-free communication badges and integrates into our land-line phone systems. The platform has grown across service sections and now integrates varying clinical solutions. External factors have shifted Office of Information and Technology (OIT) and technical resources. Vocera solutions are in high demand and are expected to scale up to expand facility-wide rapidly.

2.3. Scope. The contractor must provide the following Hardware and Software:

Qty Product SKU Product Description

Vocera Software

1 910-02006 Vocera Messaging, 50 user add-ons

Vocera Hardware

60 220-02100 V5000, Smart badge, inc. 1 yr warranty

60 261-01950 V5000,FIPS 140-2 Device License Ver 1.0

120 230-02150 V5000 Battery

9 230-02158 V5000, Charger, 8-Bay, Universal

3 230-01930 V5000/C1000, Adapter, 10W Charger, Universal

3 230-02152 V5000, Lanyard, Holster, 25 Pack

3 230-02155 V5000, Clip, Grip, 25 Pack

4 230-02220 V5000, Training Kit, 20 Users

Installation and Testing

Vendor will deliver hardware (if applicable) and software to the VA Greater Los Angeles Health care System, Bldg. 297. Once in place, the implementation engineer will remotely build the custom configuration based on the governments agreed upon clinical design.

When the configuration is complete, the implementation engineer will coordinate with the customer to test the system remotely and onsite to ensure that appropriate connections are being made and information is flowing correctly to end devices.

2.4. Specific Requirements:

The contractor shall provide all supplies, materials (hardware and software), parts, equipment, labor, supervision, management, and transportation to perform all tasks as identified.

Contractor shall provide one year warranty on all equipment supplied.

2.5. Period of Performance. The period of performance will be 90 days. Working hours will be Monday-Friday from 7am to 5pm.

a. National Holidays:

New Year s Day January 01

Martin Luther King s Birthday Third Monday in January

President s Day Third Monday in February

Memorial Day Last Monday in May

Independence Day July 04

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25

b. If the holiday falls on a Sunday, the following Monday will be observed as a national holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America.

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2.6. Contractor Employees

a. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contract Personnel shall be subject to the same quality assurance standards or exceed current recognized national standards as established by the Joint Commission (JC).

b. Badge. Contractor shall obtain a Contractor I.D Badge from the VA Police. All Contractor personnel are required to wear I.D Badge during the entire time on VA facility. The I.D Badge MUST have an identification picture and shall state the name of the individual and the company represented.

c. PARKING: It is the responsibility of the contract personnel to park in the appropriate designated parking areas. Parking information is available from VA Police & Security Service Office. The Contractor assumes full responsibility for any parking violations.

d. Smoking is strictly prohibited on the grounds of any VHA facility. Per VHA Directive 1085 dated March 5, 2019, it is VHA policy that all VHA health care facilities, including hospitals, community clinics, administrative offices, and Vet Centers, will be smoke-free for patients, visitors, contractors, volunteers, and vendors effective October 1, 2019. There will no longer be designated smoking areas.

2.7. Insurance Coverage

a. The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee s Public Liability Insurance in accordance with Federal and State of California laws. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract.

b. The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.

c. Before commencing work under this contract, the Contracting Officer shall require the Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR Subpart 28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) day notice to the Contracting Officer.

d. The Contractor shall furnish to the Contracting Officer within fifteen (15) days of award an Official Certification from the insurance company indicating that the coverage has been obtained and that it may not be changed or cancelled without guaranteed thirty (30) day notice to the Contracting Officer. New certifications shall be furnished at least thirty (30) days prior to the expiration date of the current insurance policy. The phrase will endeavor is not acceptable terms to the Government and such coverage carrying that phrase will be rejected and services may not be rendered until proper certificate is issued.

3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-01, dated 10/10/2019. The following provisions and clauses apply to this solicitation and can be found in enclosure 2.

3.a. FAR 52.212-1, Instructions to Offerors Commercial Items

3.b. FAR 52.212-2, Evaluation -- Commercial Items

3.c. FAR 52.212-4, Contract Terms and Conditions -- Commercial Items

3.d. FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items

3.e. Supplemental Insurance Requirements

3.f. VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside

3.g. VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance

3.h. FAR 52.233-2, Service of Protest

3.i. VAAR 852.233-70, Protest Content/Alternative Dispute Resolution

3.j. VAAR 852.233-71, Alternative Protest Procedure

4. Submit written offers in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit enclosure 1, capabilities statement and past performance via email no later than 10am PST Friday, August 2nd, 2024, to ositadima.ndubizu@va.gov. Ensure the following are completed and/or included in the quote packet:

4.3.a. Vendor Information with UEI number (Company info and quote should be on the Enclosure 1 form)

4.3.b. Acknowledgement of amendments along with your Capabilities Statement and Past Performance

4.3.c. Concurrence/non-concurrence with solicitation terms, conditions, and provisions

4.3.d. Schedule of services

4.3.e. FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items

4.3.f. FAR 13.106-2(b)(3), Evaluation of quotations or offers.

Your quote evaluation will be based on price and your ability to provide the following:

Capabilities statement showing that they can perform the tasks listed in section 2.3, Scope.

Past Performance: Vendor must be an authorized reseller for Vocera products and services.