V999--Equipment Transportation Services

1. This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.2 in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a separate written solicitation will not be issued.

1.a. Project Title: Equipment Transportation Services

1.b. Description: VA Greater Los Angeles Healthcare System located at 11301 Wilshire Blvd; Los Angeles CA 90073 is seeking a contractor to motorized vehicle runs for dental and medical instruments between the VA Greater Los Angeles Healthcare System (VAGLAHS) West Los Angeles (WLA) Campus and selected remotely located clinical facilities

1.c. Project Location: VA Greater Los Angeles Healthcare System, 11301 Wilshire Blvd, Los Angeles, CA 90073

1.d. Solicitation Type - Number: Request for Quotes (RFQ) - 36C26227Q0067.

1.e. Set Aside: This solicitation is issued as an SDVOSB set aside.

1.f. Applicable NAICS code: 423860 Transportation Equipment and Supplies (except Motor Vehicle) Merchant Wholesalers.

1.g. Small Business Size Standard: 175 employees

1.h. Type of Contract: Firm Fixed Price

1.i. Period of Performance: one year

1.j. Wage Determination applicable to this project: SCA WD 2015-5613 revision 34

1.k. Questions regarding the solicitation should be submitted via email no later than 2pm PST Friday, November 6th, 2026, to ositadima.ndubizu@va.gov

1.l. Company info and quote should be on the attached Enclosure 1 form. All other forms of offer will not be accepted. Your enclosure form and capabilities statement/experience should be sent in one email with 2 separate email attachments, or it will not be accepted

2. Statement of Work

BACKGROUND.

This requirement, driven by VA Central Office and The Joint Commission (TJC) on Patient Safety, mandates that dental and medical instruments are no longer permitted to soak in solution overnight. It is imperative that all instruments are returned to the Sterile Processing Service (SPS) for sterilization on the same day they are used. To comply with this mandate, it is necessary to arrange motorized vehicle runs between the VA Greater Los Angeles Healthcare System (VAGLAHS) West Los Angeles (WLA) Campus and selected remotely located clinical facilities. These transport services will be scheduled from Monday through Friday, excluding holidays.

SCOPE.

Contract Staffing: The vendor must provide minimum of six (6) motor vehicle operators (truck driver, class c) with valid Class C Driver s license issued by one of the fifty (50) States of the United States of America and 6 utility vans, Monday through Friday except holidays.

Vehicles: The vendor is required to provide their own vehicles, which must comply with Department of Transportation (DOT) regulations, Department of Health standards, and Veterans Health Administration (VHA) Directives 1116 pertaining to the transportation of reusable medical devices (RMD). Each vehicle must be equipped with a separate partition that distinctly segregates CLEAN RMD from CONTAMINATED RMD to prevent the mixing of contaminated instruments with sterile instruments. All vehicles must be insured.

Specific Tasks

Motor vehicle drivers are required to perform courier runs between the VA West Los Angeles (WLA) campus and to specified remote locations for the delivery and pickup of dental and medical instruments in spill-proof containers. Each run will commence at the WLA Sterile Processing Service (SPS) located in Building 500, where the vehicles are parked. Drivers must complete a daily vehicle checklist, which includes checking fluids, brake lights, and other essential components.

In the event of any issues involving the transportation of reusable medical devices (RMD), the contractor must promptly notify SPS management. Each driver is responsible for documenting the temperature and humidity levels at both the point of departure and the destination. Logs for this purpose will be provided by the SPS management team. Additionally, SPS management must be contacted immediately regarding any non-conformance related to the transportation of RMD.

Drivers will proceed to the ground floor of Building 500, specifically to the rear loading dock of the Sterile Processing Service (SPS), where instrument containers are to be picked up. Upon returning from the remote destinations, the instrument containers must be delivered back to the SPS location in Building 500. Each work shift will consist of eight (8) hours per tour of duty, including a 30-minute lunch break. The remote locations are as follows:

Outpatient Centers Sepulveda (SACC)/Los Angeles (LAACC) approx. 54 miles round-trip*

Bakersfield Community Based Outpatient Clinic (BAK) approx. 212 miles round-trip

Santa Maria Community Based Outpatient Clinic (SM) approx. 298 miles round-trip (*Two runs per day to this location; requires two drivers for this trip to eliminate overtime.)

Ventura Community Based Outpatient Clinic approx. 112 miles round-trip.

Antelope Valley Community Based Outpatient Clinic approx. 66 miles round-trip

Cleaning: The vehicles must be cleaned by the driver daily. The driver is responsible for thoroughly cleaning the interior of the van, beginning with the section labeled "CLEAN" and concluding with the "DIRTY" section. While performing the cleaning duties, the driver must wear gloves and use the hospital-approved disinfectant, Sani-Cloth AF3 Wipes. Additionally, the driver is required to document the completion of the vehicle cleaning in the log provided by the SPS management team each day.

Upon the pick-up and drop-off of Reusable Medical Devices (RMD), the temperature and humidity levels must be recorded in the log provided by the SPS management team to ensure package integrity. The temperature must not exceed 72°F and the humidity must not exceed 60%. If either the temperature or humidity are out of range, the driver must inform the end user(s) (clinic staff). The end user will then perform a risk assessment to ensure that the packaging has not been compromised. If any packaging is found to be compromised, the end user will contact the Sterile Processing Service management team and specify whether all packages need to be returned for reprocessing.

The drivers will be responsible solely for delivering medical supplies (instruments) related to Reusable Medical Devices (RMD) to the various clinics indicated above. The drivers will deliver Clean RMD and pick up Dirty RMD directly to and from specific clinical areas within each facility, such as the Eye Clinic, Podiatry, Radiology, Dermatology, etc. The driver must ensure that the end user signs both the Signature and Release to SPS form and the Signature and Release from SPS form to document the transfer of RMD.

Facility Tasks

SAACC and LAACC Run Drivers:

There are two runs scheduled for this trip with identical duties; the primary difference lies in the shift timings. The first shift runs from 7:00 a.m. to 3:30 p.m., while the second shift runs from 12:00 noon to 8:30 p.m. The departure for the first run should occur within one hour of the start of the shift. The departure for the later run is timed to arrive at the Los Angeles Ambulatory Care Center (LAACC) at approximately 3:45 p.m. to pick up instrument containers after the impacted clinics have closed.

These runs require stops at both the Sepulveda Ambulatory Care Center (SAACC) and Los Angeles Ambulatory Care Center (LAACC). For SAACC, instruments need to be delivered to the clinic at the start of their operating hours, which are 8:00 a.m.

Bakersfield Community Based Outpatient Clinic (BAK) run driver:

The shift from 11:00 a.m. to 7:30 p.m. is designed to accommodate the later run, which is timed to reach Bakersfield (BAK) at approximately 3:45 p.m. for instrument container pickup after the impacted clinics have closed.

Santa Maria Community Based Outpatient Clinic (SM) run driver:

The shift from 11:00 a.m. to 7:30 p.m. is structured to accommodate the later run, which is scheduled to reach Santa Monica (SM) at approximately 3:45 p.m. for instrument container pickup following the closure of impacted clinics.

Ventura Community Based Outpatient Clinic Ventura run driver:

The shift from 2:00 p.m. to 7:00 p.m. is structured to accommodate the later run, which is timed to arrive in Ventura at approximately 3:45 p.m. for the pickup and drop-off of instrument containers following the closure of impacted clinics.

Antelope Valley Community Based Outpatient Clinic Antelope Valley run driver.

The shift from 11:00 a.m. to 7:30 p.m. is structured to accommodate the later run, timed to reach Antelope Valley at approximately 3:45 p.m. for instrument container pickup after the closure of impacted clinics.

Other Mandatory Actions

The contractor must provide a backup driver if a driver is not available for a specific route.

If instruments are lost in transit the contractor must replace the cost of the missing instrument(s).

In the event of an accident involving the vehicle(s), the contractor must immediately notify SPS leadership at West LA VA. Any replacement vehicle(s) must be evaluated by SPS leadership to ensure compliance with VHA/NPOSP directives.

All contract staff are required to be appropriately attired in the company uniform.

The contractor must provide their own equipment for transporting RMD from the facilities to their vehicles (i.e. dolly).

Contractor must cover all vehicle maintenance and fuel costs.

PERIOD OF PERFORMANCE.

The period of performance is one year

New Year s Day

January 01

Martin Luther King s Birthday

Third Monday in January

President s Day

Third Monday in February

Memorial Day

Last Monday in May

Juneteenth

June 19

Independence Day

July 04

Labor Day

First Monday in September

Columbus Day

Second Monday in October

Veterans Day

November 11

Thanksgiving Day

Fourth Thursday in November

Christmas Day

December 25

CONTRACTOR EMPLOYEES

The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contract Personnel shall be subject to the same quality assurance standards or exceed current recognized national standards as established by the Joint Commission (JC).

Badge. Contractor shall obtain a Contractor I.D Badge from the VA Police. All Contractor personnel are required to wear I.D Badge during the entire time on VA facility. The I.D Badge MUST have an identification picture and shall state the name of the individual and the company represented.

PARKING: It is the responsibility of the contract personnel to park in the appropriate designated parking areas. Parking information is available from VA Police & Security Service Office. The Contractor assumes full responsibility for any parking violations.

Smoking is strictly prohibited on the grounds of any VHA facility. Per VHA Directive 1085 dated March 5, 2019, it is VHA policy that all VHA health care facilities, including hospitals, community clinics, administrative offices, and Vet Centers, will be smoke-free for patients, visitors, contractors, volunteers, and vendors effective October 1, 2019. There will no longer be designated smoking areas.

INSURANCE COVERAGE

a. The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee s Public Liability Insurance in accordance with Federal and State of California laws. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract.

b. The Government shall be held liable for any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.

c. Before commencing work under this contract, the Contracting Officer shall require the Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR Subpart 28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) day notice to the Contracting Officer.

d. The Contractor shall furnish to the Contracting Officer within fifteen (15) days of award an Official Certification from the insurance company indicating that the coverage has been obtained and that it may not be changed or cancelled without guaranteed thirty (30) day notice to the Contracting Officer. New certifications shall be furnished at least thirty (30) days prior to the expiration date of the current insurance policy. The phrase will endeavor is not acceptable terms to the Government and such coverage carrying that phrase will be rejected and services may not be rendered until proper certificate is issued.

e. SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employer s liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrence.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to the award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

E.1 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

GENERAL INSTRUCTIONS TO OFFERORS:

Submit written offers in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit enclosure 1 via email no later than 10am PST Monday, November 16th, 2026, to ositadima.ndubizu@va.gov. Ensure the following are completed and/or included in the quote packet:

Vendor Information with UEI number (Company info and quote should be on Enclosure 1 form pg. 1)

Acknowledgement of amendments (Enclosure 1 form pg. 1)

Concurrence/non-concurrence with solicitation terms, conditions, and provisions (Enclosure 1 form pg. 1)

Schedule of services (Enclosure 1 form pg. 2)

FAR 52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services (Enclosure 1 form pg. 4)

VAAR 852.219-75, VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction (Enclosure 1 form pg. 2)

Company info and quote should be on the attached Enclosure 1 form. All other forms of offer will not be accepted. Your enclosure form, capabilities statement/experience and any certifications/Training should be sent in one email on separate email attachments, or it will not be accepted.

SPECIAL STANDARDS OF RESPONSIBILITY To assist the contracting officer in determining if the special standards of responsibility applicable to this procurement are met, offerors are asked to provide the following information with their [offers]. Failure to include this information could result in a contracting officer s determination that an otherwise successful offeror is not eligible for the contract award.

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SP3: Specialized Experience. Contractor must have at least 2 years experience transporting equipment and supplies. Offeror shall provide references for which the contractor has performed services as described in the scope. The narrative must include contract numbers or reference point of contact to include  telephone numbers and e-mail addresses. References will be contacted to verify technical capability to fulfil the requirements listed in the Scope of work. If Offeror intends to satisfy this requirement through use of a proposed subcontractor(s), Offeror must provide this information for each proposed subcontractor.

(End of provision)Â

ADDENDUM to 52.212-2 Evaluation Commercial Products and Commercial Services (NOV 2021)Â

(a) Basis of Award. This procurement is being conducted pursuant to FAR Part [13] procedures. The Government intends to award a contract resulting from this solicitation to the responsible offeror whose [offer], conforming to the solicitation, [offers] the lowest price, whose [offered] price does not exceed the amount of funding available for the procurement, and whose [offered] price is found to be reasonable. Price alone is the sole evaluation factor. In addition to the general standards of responsibility found at FAR § 9.104-1, in accordance with FAR § 9.104-2, the special standards of responsibility described below apply to this procurement. Offerors who fail to meet any special standard of responsibility will not be eligible to receive a contract award.Â

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(b) Evaluation Process. Quotes will be evaluated in the following manner. The lowest-priced quote will be identified. The lowest-priced quote will be evaluated to determine if the quoted price exceeds the amount of funding available for the procurement. If the quoted price does not exceed the amount of funding available for the procurement, the quoted price will be evaluated to determine if it is reasonable. If the quoted price is found to be reasonable, the offeror who submitted this quote will be identified as the successful offeror. The contracting officer will then determine if the successful offeror is responsible using the general standards of responsibility and the special standards of responsibility applicable to this procurement. If a contract award cannot be made to the successful offeror, the contracting officer will evaluate the next lowest-priced quote following the procedures described above. This process will continue until a contract award can be made, or the contracting officer determines that no contract award can be made. The contracting officer may find all quotes not acceptable and cancel the solicitation if the lowest-priced quote exceeds the amount of funding available for the procurement. The contracting officer may likewise find a quote under evaluation, as well as all remaining quotes, not acceptable and cancel the solicitation if the quote currently under evaluation exceeds the amount of funding available for the procurement. The Government intends to evaluate quotes and award a contract without discussions with offerors. However, the Government reserves the right to conduct discussions at any time if determined by the contracting officer to be in the Government s interest.Â

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(c) Options. The Government will evaluate [offers / quotes] for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an [offer] is unacceptable if the option prices are significantly unbalanced or if the [offered] price for the basic requirement or any option exceeds the amount of funding available for any of those requirements. Evaluation of options should not oblige the Government to exercise the option(s).  Â

(d) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before the award.Â

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(End of provision)Â

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04, dated 6/11/2025. Full versions of the following provisions and clauses for this solicitation can be found in enclosure 2.

3.a. FAR 52.212-1, Instructions to Offerors Commercial Items

3.b. FAR 52.212-2, Evaluation -- Commercial Items

3.c. FAR 52.212-4, Contract Terms and Conditions -- Commercial Items

3.d. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items

3.e. VAAR 852.219-73, VA Notice of Total Set-Aside for Verified Service-Disabled Veteran-Owned Small Businesses

3.f. VAAR 852.219-75, VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction.

3.g. FAR 52.233-2, Service of Protest

3.h. VAAR 852.233-70, Protest Content/Alternative Dispute Resolution

3.i. VAAR 852.233-71, Alternative Protest Procedure

3.j VAAR 852.222-71 Compliance with Executive Order 13899