VI-CFMO Estate Bethlehem HVAC Services
Closed Solicitation Posted
- Solicitation number
- W9127P26QA031
- Agency
-
Army National Guard
Department of the Army, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Kingshill Virgin Islands, U.S. 00850, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army National Guard seeks monthly preventative maintenance and corrective repair services for HVAC systems across eleven facilities at Estate Bethlehem Military Compound, St. Croix, USVI, with quotes due September 27 at 2:00 PM Atlantic Standard Time. The procurement is a total small business set-aside.
Place of performance is Estate Bethlehem Military Compound, 9201 Estate Slob, Kingshill, VI 00850. The contractor must provide all-inclusive monthly preventative maintenance services and repairs as necessary for approximately 91 HVAC units across eleven facilities including Army Aviation Operations Facility, Sprat Hall, LTC LAJ Readiness Center, United States Property and Fiscal Office, Engagement Skills Trainer 2, Combined Support Maintenance Shop, Field Maintenance Shop #1, Regional Training Institute, Joint Force Headquarters, Joint Incident Site Communications Capability, and Access Control Point. Services are performed Monday through Friday, 8:00 AM to 5:00 PM, excluding federal holidays. Work includes filter replacement, lubrication, refrigerant leak repair, condensate line cleaning, coil washing, and component inspection and testing. Contractor personnel must complete AT Level 1 awareness training, iWATCH training, and OPSEC training within 30 days of award and pass background investigations. The contractor must hold EPA Section 608 certification and Virgin Islands licensure. Corrective repairs are limited to minor repairs up to $2,500 per incident; major equipment replacements are excluded.
The contract consists of one 12-month base year beginning September 29, 2026, plus two 12-month option periods and an optional 6-month to 8-month extension, for a potential three-year duration. NAICS code is 238220. Evaluation weighs technical approach as most important, followed by past performance using CPARS data, with price as least important on a best-value tradeoff basis. A mandatory government-led site visit is scheduled for September 15 at 9:00 AM AST. Amendment 0001, dated September 23, extended the due date from September 25 and incorporated an updated Performance Work Statement and government responses to industry questions.
Notice text
2 versions
Update #2 · Latest ·
Amendment 0001, dated 23 September 2026: The purpose of this amendment is to release Government Responses to Industry Questions, incorporate an updated PWS, and extend the due date for quotes to 27 September 2026 by 2PM EST.
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Solicitation number W9127P26QA031 is issued as a Request For Quotation (RFQ), for monthly preventative maintenance services, and repairs as necessary, for the Heating, Ventilation, and Air Conditioning (HVAC) systems located at eleven (11) facilities at the Estate Bethlehem Military Compound, St. Croix, USVI, in accordance with the attached Performance Work Statement (PWS). This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
Requirement Description:
The Virgin Islands National Guard (VING) requires a qualified contractor to provide all-inclusive, non-personal, monthly preventative maintenance services for the Heating, Ventilation, and Air Conditioning (HVAC) systems at eleven (11) facilities located at the Estate Bethlehem Military Compound, St. Croix, USVI. Services shall be performed in accordance with the attached Performance Work Statement (PWS).
The customer is currently working on a more detailed listing of all HVAC systems under this requirement to include make, model/serial number, tonnage, etc. This document will be posted via solicitation amendment as soon as it is available.
Period of Performance: The anticipated contract will consist of one (1) 12-month base year and two (2) 12-month option years.
Place of Performance:
Estate Bethlehem Military Compound
9201 Estate Slob
Kingshill, VI 00850
Site Visit: A site visit is scheduled for 15 September 2026 at 09:00 AM Atlantic Standard Time (AST). Interested parties must submit attendee names to andrea.a.bryan-mcintosh.civ@army.mil and byron.a.todman.civ@army.mil. POCs will respond with site entry requirements.
Submission Instructions:
All responsible small businesses may submit a quote, which shall be considered by the agency. Please see the attached Request for Quotation (RFQ) package for detailed submission requirements, including the mandatory Q&A template, the full Performance Work Statement (PWS), and evaluation criteria.
Update #1 ·
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Solicitation number W9127P26QA031 is issued as a Request For Quotation (RFQ), for monthly preventative maintenance services, and repairs as necessary, for the Heating, Ventilation, and Air Conditioning (HVAC) systems located at eleven (11) facilities at the Estate Bethlehem Military Compound, St. Croix, USVI, in accordance with the attached Performance Work Statement (PWS). This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
Requirement Description:
The Virgin Islands National Guard (VING) requires a qualified contractor to provide all-inclusive, non-personal, monthly preventative maintenance services for the Heating, Ventilation, and Air Conditioning (HVAC) systems at eleven (11) facilities located at the Estate Bethlehem Military Compound, St. Croix, USVI. Services shall be performed in accordance with the attached Performance Work Statement (PWS).
The customer is currently working on a more detailed listing of all HVAC systems under this requirement to include make, model/serial number, tonnage, etc. This document will be posted via solicitation amendment as soon as it is available.
Period of Performance: The anticipated contract will consist of one (1) 12-month base year and two (2) 12-month option years.
Place of Performance:
Estate Bethlehem Military Compound
9201 Estate Slob
Kingshill, VI 00850
Site Visit: A site visit is scheduled for 15 September 2026 at 09:00 AM Atlantic Standard Time (AST). Interested parties must submit attendee names to andrea.a.bryan-mcintosh.civ@army.mil and byron.a.todman.civ@army.mil. POCs will respond with site entry requirements.
Submission Instructions:
All responsible small businesses may submit a quote, which shall be considered by the agency. Please see the attached Request for Quotation (RFQ) package for detailed submission requirements, including the mandatory Q&A template, the full Performance Work Statement (PWS), and evaluation criteria.
Files
| File | Type | Posted |
|---|---|---|
| Conformed - W9127P26QA031 0001.pdf | ||
| Government Responses to Industry Questions - Estate Bethlehem HVAC Services.xlsx | XLSX spreadsheet | |
| Attachment 0002 - PWS dated 22 Sept 2026.docx | DOCX document | |
| W9127P26QA031 0001.pdf | ||
| Attachment 0004 - QA Template.xlsx | XLSX spreadsheet | |
| Attachment 0003 Price Table.xlsx | XLSX spreadsheet | |
| Wage Determination 15-5715 Rev 27.pdf | ||
| W9127P26QA031.pdf | ||
| Attachment 0002 - PWS Estate Bethlehem HVAC Services.pdf |
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