Venue for Freedom 250 Sabah Reception
Closed Solicitation Posted
- Solicitation number
- 19MY3026Q0014
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 72111 Hotels (except Casino Hotels) and Motels
- Place of performance
- Kota Kinabalu Sabah Malaysia
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks quotations for venue services for the Freedom 250 Sabah Reception in Kota Kinabalu, Sabah, Malaysia, with proposals due July 13, 2026 at 12:00 noon. The Embassy intends to award a single purchase order.
Place of performance is Kota Kinabalu, Sabah, Malaysia. The event occurs September 2, 2026 from 1800–2100 hours, accommodating 400 guests. Venue setup is required from morning on September 2, with space preferably available the night before. The ballroom must support approximately 95% standing capacity and 5% seating (20 guests on lounge chairs or sofas without tables). Buffet-style dinner catering is required; the afternoon of September 2 is designated for setup only. The Embassy provides alcohol; food and snacks may be sponsored by partners and are confirmed separately. Required catering includes vegetarian and non-vegetarian American-style food prepared for easy consumption at a standing reception. The venue must accommodate stage setup for a 12-member band with instruments, including sound and technical support. Decorations with theme and design guidelines will be confirmed 2 weeks to one month before the event. The NAICS code is 72111, Hotels (except Casino Hotels) and Motels; PSC is V231, Lodging, Hotel/Motel. Contractors must have valid and active SAM.gov registration at the time of proposal submission for total value above USD 40,000. Quotations may be submitted in Malaysian Ringgit or US Dollars. Award evaluation is based on both price and technical or qualitative factors, not price alone. Payment terms are net 30 days from receipt and acceptance of a proper invoice following service completion. Direct questions to the Procurement Supervisor, Punitha, at ratnasingamp@state.gov during regular business hours.
Notice text
The Embassy of the United States of America invites you to submit a quotation for
the procurement of Venue for Freedom 250 Reception in Sabah, Malaysia.
The Embassy intends to award a single purchase order / contract for the required
services.
Kindly refer to the attached scope of work (SOW) for further details. Your
quotation must be submitted electronically to KualaLumpurDTO@state.gov
marked “Quotation Enclosed – Venue for Freedom 250 Sabah Reception” to the
Contracting Officer, General Services Office, 376, Jalan Tun Razak, 50400 Kuala
Lumpur on or before 12:00 noon on July 13, 2026.
No quotations will be accepted after that time. Contractor must have valid and
active registration in SAM.gov at the time of proposal submission for total value
above USD40,000.
Direct any questions regarding this solicitation to the Procurement Supervisor,
Punitha by email at ratnasingamp@state.gov during regular business hours.
Files
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