QA (W2) June 18 Solicitation No. 19MY3026Q0014 Venue for Freedom 250 Sabah Reception 2026_.pdf
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- Attached to
- Venue for Freedom 250 Sabah Reception
- Solicitation number
- 19MY3026Q0014
- Issued by
-
Department of State
About this file
This is a Questions and Answers document for solicitation 19MY3026Q0014 regarding venue services for the Freedom 250 Sabah Reception 2026, issued June 18, 2026.
The solicitation addresses a new venue contract for a standing reception event with approximately 95% standing guests and 5% seating capacity. Bidders may submit quotations in either Malaysian Ringgit (MYR) or US Dollars (USD). Key service requirements include ballroom setup, decorations with theme and design guidelines to be confirmed 2 weeks to one month before the event, catering coordination, and stage setup. The Embassy will provide alcohol only; food and snacks may be sponsored by partners and will be confirmed separately. Required food types include both vegetarian and non-vegetarian options in American style, prepared for easy consumption at a standing reception. The stage must accommodate a 12-member band with instruments and require sound and technical support. Award evaluation will be based on both price and technical/qualitative factors rather than price alone.
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Questions and Answers (W2)
Solicitation No.: 19MY3026Q0014 Venue for Freedom 250 Sabah Reception 2026
Date: June 18, 2026
Question 1 – Is this a brand new contract OR if there is (was) an incumbent performing these services.
Answer 1 – New
Question 2 – CURRENCY: Should our quotation be submitted in MYR, USD, or both?
Answer 2 – MYR or USD
Question 3 – BALLROOM SETUP: What is the expected ratio of seated to standing guests?
Answer 3 – 5% seating
Question 4 – DECORATIONS: When will the Embassy Project Manager confirm the event theme and design guidelines?
Answer 4 – 2 weeks to a month before the event.
Question 5 – CATERING: What food, snacks, and beverages will the Embassy provide, and are there any dietary or cultural restrictions to note?
Answer 5 –
- The Embassy will provide the alcohol only.
- We may have partners who may sponsor food and snacks. This is to be confirmed.
- Type of food:
▪ both vegetarian and non-vegetarian
▪ American style food
▪ Easy to eat for a standing reception
Question 6 – STAGE: Are there specific dimensions or technical specifications required for the main performance stage?
Answer 6 – Stage should fit for a 12-member band with instruments. Sound and technical support for the band.
Question 7 – EVALUATION: Will the award be based on price alone, or will technical and qualitative factors also be considered?
Answer 7 – Both
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