QA (W3) June 30 Solicitation No. 19MY3026Q0014 Venue for Freedom 250 Sabah Reception 2026_Update.pdf
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- Venue for Freedom 250 Sabah Reception
- Solicitation number
- 19MY3026Q0014
- Issued by
-
Department of State
About this file
This is a Questions and Answers document for federal contract solicitation 19MY3026Q0014 regarding venue services for the Freedom 250 Sabah Reception 2026, issued June 26, 2026.
The solicitation requires venue services for an event on September 2, 2026, accommodating 400 guests. The actual event will occur from 1800-2100 hours, with space needed from morning for setup and preferably available the night before. Buffet-style dinner catering is required; the afternoon of September 2 is designated for setup only. Seating accommodations must include lounge chairs or sofas for 5% of guests (20 people) without tables. The document clarifies that the final schedule will be provided one month prior to the event. Award determination will follow technical evaluation after the submission deadline, with no specific award date provided in this document. Payment terms are net 30 days from receipt and acceptance of a proper invoice following service completion.
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Questions and Answers (W3)
Solicitation No.: 19MY3026Q0014 Venue for Freedom 250 Sabah Reception 2026
Date: June 26, 2026
Question 1 – Could you please advise when the award notification for the solicitation in subject is expected to be released? The hotels and convention centers in Sabah have provided proposal validity periods, and this information would assist us in maintaining the validity of our quotations.
Answer 1 – The award will be determined after the technical evaluation following the submission deadline.
Question 2 – Referring to SOW section 1.5, the actual event shall take place on 02nd sept 26 from afternoon until the evening. Could you please confirm the following:
(a) Will buffet-style catering be required only for lunch and dinner on 2 September 2026?
Answer 2 (a) – Only for dinner. The afternoon of Sept 2 will be for setup.
Question 2 (b) – Could you please provide the anticipated hours of operation? We understand that, under Section
1.7 of the SOW, the final schedule will be provided one month prior to the event; however, any preliminary information available at this stage would be greatly appreciated to support the preparation of our quotation.
Answer 2 (b) – Actual event will be from 1800-2100. We will require the space from morning for setup. Prefer if the space is available the night before.
Question 3 – The ballroom set up requires 5% of the 400 guests to be seated. Could you please confirm whether tables with tablecloths should be provided for the seated guests?
Answer 3 – Lounge chairs/sofa would be preferred without table.
Question 4 – What are the payment terms?
Answer 4 - Payment Shall Be Made Within 30 Days of Receipt and Acceptance of a Proper Invoice, following the competition of the service.
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