Vehicle Data Standardization
Closed Solicitation Posted
- Solicitation number
- 47QMCA25Q0009
- Agency
-
Federal Acquisition Service
General Services Administration
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 518210 Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services
- Place of performance
- Washington, District of Columbia 20405, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The General Services Administration's Federal Acquisition Service is seeking to establish a single Blanket Purchase Agreement (BPA) for Vehicle Data Standardization services, specifically focused on automated VIN decoding through a secure Application Programming Interface (API) connection. This procurement supports GSA's Fleet Program Office by providing standardized Original Equipment Manufacturer (OEM) build-level and engineered data for government vehicles, addressing current manual data entry challenges across a diverse fleet including passenger vehicles, light trucks, medium and heavy-duty vehicles, trailers, buses, and ambulances. The contractor must provide real-time data retrieval with clear sourcing indicators from direct OEM data sources such as Ford, General Motors, Hyundai, Nissan, Stellantis, and Subaru, while maintaining strict data security and government ownership requirements. The evaluation will be conducted on a lowest price technically acceptable basis, considering three factors: Technical Capability (including Section 508 compliance), Past Performance, and Price. Questions were due by June 16, 2025, and the quote submission deadline has been extended to June 30, 2025, at 5:00 p.m. Eastern.
This solicitation does not utilize any set-aside designations and represents a re-compete of previously awarded contract 47QMCA20A0003. The total potential BPA value includes a base year of $117,205 and four option years ranging from $15,858 to $33,219, with quantities for Vehicle Standardization Data varying from 45,308 to 334,871 units across the different periods. The contract structure includes a 12-month base period with four 12-month option periods, and all collected data remains government property with strict prohibitions on third-party data reselling or analytics. The place of performance is Washington, DC 20405, and the BPA allows for cancellation by either party with 30 calendar days' written notice, though existing orders must be completed. A virtual project kick-off meeting will be scheduled within 10 business days after award, with invoices required to be submitted electronically by the 10th of each month.
Notice text
3 versions
Update #3 · Latest ·
Title: Vehicle Data Standardization
AMENDMENT 0002
The purpose of this amendment: 1) to extend the quote Submission Date FROM: June 27, 2025, 5:00 PM Eastern TO: June 30, 2025, 5:00 PM Eastern.
AMENDMENT 0001
The purpose of this amendment: 1)provide response to questions 2) provide clarification on the term Vehicle Data Standardization.
Please see attached amendment for details.
This is a combined synopsis/solicitation for commercial services in accordance with the format in FAR 12.6/13.303, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The solicitation number is 47QMCA25Q0009, a request for quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03.
The Government intends to establish a single Blanket Purchase Agreement (BPA) for Vehicle Data Standardization services in support of the General Services Administration’s Fleet Program Office. This effort encompasses solution that automates and streamlines the process of VIN decoding through a secure Application Programming Interface (API) connection.
The FAR clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.
The FAR clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition. Additional FAR clauses cited within the clause are applicable to the acquisition.
The specific work requirements are detailed within the attached Statement of Work (SOW).
Potential offerors are hereby notified that the solicitation and subsequent amendments to the solicitation will only be available by downloading the documents at the SAM.gov website at https://sam.gov/ This office will not issue hard copy solicitations.
By submitting a quotation, the offeror:
- Acknowledges the Federal Acquisition Regulation (FAR) 52.204-7 requirement to be registered in SAM when submitting an offer or quote and at the time of award.
This Solicitation is comprised of:
I. STATEMENT OF WORK
II. FORMAT AND SUBMISSION OF QUOTE
III. BASIS OF AWARD AND EVALUATION OF QUOTE
IV. CLAUSES
V. BPA TEMPLATE
VI. ATTACHMENTS
I. STATEMENT OF WORK
See the following attached Statement of Work
II. FORMAT AND SUBMISSION OF QUOTE
Part A. See attached BPA Template
FAR 52.212-3 Offeror Representations and Certifications Commercial Products and Commercial Services (MAY 2024) (DEVIATION FEB 2025) Completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services. This is available electronically in the System for Award Management (SAM) accessed through https://www.sam.gov.
Part B Pricing
The offeror must provide a price for line items offered using the attached Price Quote in Microsoft Excel format.
Submission of questions. Submit questions to leresa.garrett@gsa.gov and charlene.cardenas@gsa.gov at or before June 16, 2025, 5:00 p.m. Eastern. The questions must be submitted using the attached Question Matrix. As a minimum, the offeror must---
-
- cite the relevant solicitation section and page number;
- clearly convey the question or concern;
- do not include opinions, sentiments, conjectures, and hypothetical questions aimed at receiving a potential “evaluation decision.” These will not receive a response.
Written answers will be provided via a solicitation amendment posted on SAM.gov. Due regard will be given to the proper protection of proprietary information and anonymity.
Submission of quotes. Submit quotes via email at or before June 27, 2025, 5:00 p.m. Eastern. At the following addresses---
-
- leresa.garrett@gsa.gov
- charlene.cardenas@gsa.gov
III. BASIS FOR AWARD AND EVALUATION OF QUOTE
See Attached Basis of Award & Evaluation
IV. CLAUSES
See attached clauses which will be applicable to this BPA
V. BPA Template
See attached BPA Template
VI. ATTACHMENTS
See attached PRICE QUOTE and QUESTION MATRIX.
ADDITIONAL TERMS AND CONDITIONS
Since this is a competitive requirement, please do not telephone with questions but email them. Email is the preferred method of communication; if you do not receive a confirmation response then your question was not received. Inquiries must be emailed as directed in Section II Format and Submission of Quote.
Communications with other officials may compromise the competitiveness of this acquisition and result in cancellation of the requirement.
Please note that a BPA is not a contract. A BPA is a streamlined method for acquiring services on an as-needed basis from qualified sources that are readily available and thus eliminate the need for repetitive costly re-procurements.
Update #2 ·
Title: Vehicle Data Standardization
AMENDMENT
The purpose of this amendment: 1)provide response to questions 2) provide clarification on the term Vehicle Data Standardization.
Please see attached amendment for details.
This is a combined synopsis/solicitation for commercial services in accordance with the format in FAR 12.6/13.303, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The solicitation number is 47QMCA25Q0009, a request for quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03.
The Government intends to establish a single Blanket Purchase Agreement (BPA) for Vehicle Data Standardization services in support of the General Services Administration’s Fleet Program Office. This effort encompasses solution that automates and streamlines the process of VIN decoding through a secure Application Programming Interface (API) connection.
The FAR clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.
The FAR clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition. Additional FAR clauses cited within the clause are applicable to the acquisition.
The specific work requirements are detailed within the attached Statement of Work (SOW).
Potential offerors are hereby notified that the solicitation and subsequent amendments to the solicitation will only be available by downloading the documents at the SAM.gov website at https://sam.gov/ This office will not issue hard copy solicitations.
By submitting a quotation, the offeror:
- Acknowledges the Federal Acquisition Regulation (FAR) 52.204-7 requirement to be registered in SAM when submitting an offer or quote and at the time of award.
This Solicitation is comprised of:
I. STATEMENT OF WORK
II. FORMAT AND SUBMISSION OF QUOTE
III. BASIS OF AWARD AND EVALUATION OF QUOTE
IV. CLAUSES
V. BPA TEMPLATE
VI. ATTACHMENTS
I. STATEMENT OF WORK
See the following attached Statement of Work
II. FORMAT AND SUBMISSION OF QUOTE
Part A. See attached BPA Template
FAR 52.212-3 Offeror Representations and Certifications Commercial Products and Commercial Services (MAY 2024) (DEVIATION FEB 2025) Completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services. This is available electronically in the System for Award Management (SAM) accessed through https://www.sam.gov.
Part B Pricing
The offeror must provide a price for line items offered using the attached Price Quote in Microsoft Excel format.
Submission of questions. Submit questions to leresa.garrett@gsa.gov and charlene.cardenas@gsa.gov at or before June 16, 2025, 5:00 p.m. Eastern. The questions must be submitted using the attached Question Matrix. As a minimum, the offeror must---
-
- cite the relevant solicitation section and page number;
- clearly convey the question or concern;
- do not include opinions, sentiments, conjectures, and hypothetical questions aimed at receiving a potential “evaluation decision.” These will not receive a response.
Written answers will be provided via a solicitation amendment posted on SAM.gov. Due regard will be given to the proper protection of proprietary information and anonymity.
Submission of quotes. Submit quotes via email at or before June 27, 2025, 5:00 p.m. Eastern. At the following addresses---
-
- leresa.garrett@gsa.gov
- charlene.cardenas@gsa.gov
III. BASIS FOR AWARD AND EVALUATION OF QUOTE
See Attached Basis of Award & Evaluation
IV. CLAUSES
See attached clauses which will be applicable to this BPA
V. BPA Template
See attached BPA Template
VI. ATTACHMENTS
See attached PRICE QUOTE and QUESTION MATRIX.
ADDITIONAL TERMS AND CONDITIONS
Since this is a competitive requirement, please do not telephone with questions but email them. Email is the preferred method of communication; if you do not receive a confirmation response then your question was not received. Inquiries must be emailed as directed in Section II Format and Submission of Quote.
Communications with other officials may compromise the competitiveness of this acquisition and result in cancellation of the requirement.
Please note that a BPA is not a contract. A BPA is a streamlined method for acquiring services on an as-needed basis from qualified sources that are readily available and thus eliminate the need for repetitive costly re-procurements.
Update #1 ·
Title: Vehicle Data Standardization
This is a combined synopsis/solicitation for commercial services in accordance with the format in FAR 12.6/13.303, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The solicitation number is 47QMCA25Q0009, a request for quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03.
The Government intends to establish a single Blanket Purchase Agreement (BPA) for Vehicle Data Standardization services in support of the General Services Administration’s Fleet Program Office. This effort encompasses solution that automates and streamlines the process of VIN decoding through a secure Application Programming Interface (API) connection.
The FAR clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.
The FAR clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition. Additional FAR clauses cited within the clause are applicable to the acquisition.
The specific work requirements are detailed within the attached Statement of Work (SOW).
Potential offerors are hereby notified that the solicitation and subsequent amendments to the solicitation will only be available by downloading the documents at the SAM.gov website at https://sam.gov/ This office will not issue hard copy solicitations.
By submitting a quotation, the offeror:
- Acknowledges the Federal Acquisition Regulation (FAR) 52.204-7 requirement to be registered in SAM when submitting an offer or quote and at the time of award.
This Solicitation is comprised of:
I. STATEMENT OF WORK
II. FORMAT AND SUBMISSION OF QUOTE
III. BASIS OF AWARD AND EVALUATION OF QUOTE
IV. CLAUSES
V. BPA TEMPLATE
VI. ATTACHMENTS
I. STATEMENT OF WORK
See the following attached Statement of Work
II. FORMAT AND SUBMISSION OF QUOTE
Part A. See attached BPA Template
FAR 52.212-3 Offeror Representations and Certifications Commercial Products and Commercial Services (MAY 2024) (DEVIATION FEB 2025) Completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services. This is available electronically in the System for Award Management (SAM) accessed through https://www.sam.gov.
Part B Pricing
The offeror must provide a price for line items offered using the attached Price Quote in Microsoft Excel format.
Submission of questions. Submit questions to leresa.garrett@gsa.gov and charlene.cardenas@gsa.gov at or before June 16, 2025, 5:00 p.m. Eastern. The questions must be submitted using the attached Question Matrix. As a minimum, the offeror must---
-
- cite the relevant solicitation section and page number;
- clearly convey the question or concern;
- do not include opinions, sentiments, conjectures, and hypothetical questions aimed at receiving a potential “evaluation decision.” These will not receive a response.
Written answers will be provided via a solicitation amendment posted on SAM.gov. Due regard will be given to the proper protection of proprietary information and anonymity.
Submission of quotes. Submit quotes via email at or before June 27, 2025, 5:00 p.m. Eastern. At the following addresses---
-
- leresa.garrett@gsa.gov
- charlene.cardenas@gsa.gov
III. BASIS FOR AWARD AND EVALUATION OF QUOTE
See Attached Basis of Award & Evaluation
IV. CLAUSES
See attached clauses which will be applicable to this BPA
V. BPA Template
See attached BPA Template
VI. ATTACHMENTS
See attached PRICE QUOTE and QUESTION MATRIX.
ADDITIONAL TERMS AND CONDITIONS
Since this is a competitive requirement, please do not telephone with questions but email them. Email is the preferred method of communication; if you do not receive a confirmation response then your question was not received. Inquiries must be emailed as directed in Section II Format and Submission of Quote.
Communications with other officials may compromise the competitiveness of this acquisition and result in cancellation of the requirement.
Please note that a BPA is not a contract. A BPA is a streamlined method for acquiring services on an as-needed basis from qualified sources that are readily available and thus eliminate the need for repetitive costly re-procurements.
Files
| File | Type | Posted |
|---|---|---|
| 0002_47QMCA25Q0009_Amendment_2025-06-26.pdf | ||
| 0001_47QMCA25Q0009_Amendment_2025-06-17.pdf | ||
| 47QMCA25Q0009_BPA TEMPLATE_2025-06-12.docx | DOCX document | |
| 47QMCA25Q0009_FORMAT - SUBMISSION_2025-06-12.pdf | ||
| 47QMCA25Q0009_SOW_2025-06-12.pdf | ||
| 47QMCA25Q0009_QUESTION MATRIX_2025-06-12.xlsx | XLSX spreadsheet | |
| 47QMCA25Q0009_PRICE QUOTE_2025-06-12.xlsx | XLSX spreadsheet | |
| 47QMCA25Q0009_BASIS OF AWARD - EVALUATION_2025-06-12.pdf | ||
| 47QMCA25Q0009_CLAUSES_2025-06-12.pdf |
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