47QMCA25Q0009_FORMAT - SUBMISSION_2025-06-12.pdf

II. FORMAT AND SUBMISSION OF QUOTE

These instructions are an addendum to the FAR clause 52.212-1 Instructions to Offerors – Commercial Items and Commercial Services (Sep 2023) incorporated by reference on the SF1449 block 27a.

1. Posting. This solicitation is being issued through SAM.gov and will not be disseminated in any other format or location. Be sure you check SAM.gov regularly for any amendments.

2. Preparation. READ the entire solicitation prior to preparing and submitting your offer.

Incomplete offers may be rejected without further consideration.

3. Submission of questions. Submit questions to leresa.garrett@gsa.gov and charlene.cardenas@gsa.gov at or before June 16, 2025, 5:00 p.m. Eastern. The questions must be submitted using the attached Question Matrix. As a minimum, the offeror must---

● cite the relevant solicitation section and page number;

● clearly convey the question or concern;

● do not include opinions, sentiments, conjectures, and hypothetical questions aimed at receiving a potential “evaluation decision.” These will not receive a response.

Written answers will be provided via a solicitation amendment posted on SAM.gov. Due regard will be given to the proper protection of proprietary information and anonymity.

4. Submission of quotes. Submit quotes via email at or before June 27, 2025, 5:00 p.m.

Eastern. At the following addresses---

● leresa.garrett@gsa.gov

● charlene.cardenas@gsa.gov

Submission Format and Content of Quotes

To be complete, all quotes submitted in response to this solicitation must include the required content below, be arranged and clearly marked as indicated, and in the required format.

Please note that the offeror is responsible for the validity of all information submitted. The Government reserves its rights to remedy any conditions that may arise as the result of inaccurate information.

Format

Electronic proposal documents should be submitted on traditional letter sized paper (8.5x11”) templates in Arial font size 11.

Content

● Cover Letter

● Volume 1 - Technical

○ Tab A - Technical Capability

○ Tab B - 508 Voluntary Product Accessibility Template (VPAT)

● Volume 2 - Past Performance

● Volume 3 - Price Quote

● Volume 4 - Completed copy of the provision at 52.212-3, Offeror Representations and

Certifications-Commercial Products and Commercial Services. This is available https://www.sam.gov/ mailto:leresa.garrett@gsa.gov mailto:charlene.cardenas@gsa.gov mailto:leresa.garrett@gsa.gov mailto:charlene.cardenas@gsa.gov electronically in the System for Award Management (SAM) accessed through https://www.sam.gov.

Cover Letter

At a minimum, the cover letter must identify –

● The solicitation number

● The company name and address

● SAM Unique Entity Identifier (UEI)

● The name(s), phone number(s), and email address(es) of the Contractor Point of

Contact(s) (for negotiation purposes and contract administration)

● Any assumptions forming the basis of the quote

If the offeror objects to any of the terms and conditions contained in this solicitation, the offeror must state in its cover letter, "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

It is the sole responsibility of the offeror to identify in its quote any exceptions to the terms and conditions of the solicitation and the rationale for them. If the offeror does not include such a statement, the submission of a quotation in response to this solicitation will be regarded as the offeror’s acceptance of the government's terms and conditions, as contained in the latest amendment, for inclusion into the resultant contract.

The cover letter must be signed by an authorized official who can obligate the offeror demonstrating the offeror’s intent to be bound to the resulting contract.

Volume 1 - Technical

Tab A - Technical Capability (Maximum of 5 Pages)

The offeror must provide a detailed description of its technical capabilities demonstrating its ability to meet the Statement of Work requirements. This should include:

1. A commercially available software service that would provide GSA Fleet with standardized OEM (Original Equipment Manufacturer) build-level and engineered data for government vehicles.

2. A description of how the information will be presented to the government on-line to include 508 compliance and available features and functions, available technical assistance, and training for end users.

Tab B - 508 Voluntary Product Accessibility Template (VPAT)

The offeror must demonstrate compliance with the established Section 508 ICT standards for data services or information retrieval systems. To facilitate the government’s evaluation of whether offered ICT services and products meet the applicable standards, the contractor must:

1. Provide an Accessibility Conformance Report (ACR) for each commercially available Information and Communication Technology (ICT) item offered. Create the ACR using the Voluntary Product Accessibility Template (VPAT 2.5 Rev 508), located at https://www.itic.org/policy/accessibility/vpat. Complete each ACR in accordance with the instructions provided in the VPAT template. Each ACR must address the https://www.sam.gov/ https://www.itic.org/policy/accessibility/vpat applicable Section 508 requirements referenced in the Statement of Work. Each ACR must state exactly how the ICT meets the applicable standards in the remarks/explanations column, or through additional narrative. All "Not Applicable" (N/A) responses must be explained in the remarks/explanations column or through additional narrative. Address each standard individually and with specificity and clarify whether conformance is achieved throughout the entire ICT Item (for example

- user functionality, administrator functionality, and reporting), or only in limited areas of the ICT Item. Provide a description of the evaluation methods used to support Section 508 conformance claims. The agency reserves the right, prior to making an award decision, to perform testing on some or all of the Offeror’s proposed ICT items to validate Section 508 conformance claims made in the ACR.

2. Describe your approach to incorporating universal design principles to ensure ICT products or services are designed to support disabled users.

3. Describe plans for features that do not fully conform to the Section 508 Standards.

4. Describe "typical" user scenarios and tasks, including individuals with disabilities, to ensure fair and accurate accessibility testing of the ICT product or service being offered.

Volume 2 - Past Performance (Maximum of 3 pages)

The offeror must demonstrate it has acceptable past performance history in providing products of the same or similar scope, size, and complexity as those requested under this solicitation. The offeror must demonstrate experience in managing projects and contracts of same or similar nature. Offerors must submit a narrative description describing their past performance in providing similar products over the past three (3) years. Describe a minimum of three (3) and not more than five (5) projects for different clients, similar in size and complexity to the effort contemplated herein and in sufficient detail for the government to perform an evaluation of the offeror’s past performance. At a minimum, the offeror must provide the following information:

• Project/Contract Name

• Project Description (Include quantities provided)

• Dollar Amount of Project

• Length of Project or Period of Performance

Point of Contact and Telephone Number: Projects must include a summary, a detailed description of the work performed, proposed and actual milestones, deliverables, explanations for any delays, methodologies, tools and/or processes used in work performance, and problems encountered, and corrective actions taken.

NOTE: The government reserves the right to contact customer references and to use any information discovered in the process of evaluating the offer. In order for the offeror to achieve a “satisfactory” rating, the work described in the projects must demonstrate the successful completion of work which was of a similar or greater complexity to the work described in the specifications and proposed to be accomplished by the offeror. If there is no prior commercial experience, past performance must be rated neutral for the offeror.

If PPIRS ratings exist for the offeror, such records must not include any ratings identifying the reviewing official “definitely would not” or “probably would not” award to them again given the choice.

Volume 3 - Price Quote

Offerors’ shall complete the attached pricing sheet of this solicitation as part of their price quote. Pricing must be included for the base and option years based on the task listed in the

SOW.

5. Period for acceptance of offers. The offeror agrees to hold the prices in its quote firm for 90 calendar days from the date specified for receipt of offers.

6. Contract award. The Government intends to evaluate quotes and make awards without clarifications. Therefore, the offeror’s initial offer should contain its best terms. However, the Government reserves the right to request clarifications to provide offerors the opportunity to clarify certain aspects of their quote if later determined to be necessary.

7. Applicable Solicitation Provisions. These are applicable provisions not identified elsewhere in the solicitation.

FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far

(End of provision)

FAR 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) FAR 52.204-7 System for Award Management (Oct 2018) FAR 52.217-5 Evaluation of Options (July 1990) GSAR 552.252-5 Authorized Deviations In Provisions (Nov 2021) (Deviation FAR 52.252-5)

FULL TEXT FAR Provisions

FAR 52.204-29 Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures (Dec 2023)

(a) Definitions. As used in this provision, Covered article, FASCSA order, Intelligence community, National security system, Reasonable inquiry, Sensitive compartmented information, Sensitive compartmented information system, and Source have the meaning provided in the clause 52.204-30, Federal Acquisition Supply Chain Security Act Orders— Prohibition.

(b) Prohibition. Contractors are prohibited from providing or using as part of the performance of the contract any covered article, or any products or services produced or provided by a source, if the prohibition is set out in an applicable Federal Acquisition Supply Chain Security Act (FASCSA) order, as described in paragraph (b)(1) of FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition.

https://www.acquisition.gov/browse/index/far

(c) Procedures. (1) The Offeror shall search for the phrase “FASCSA order” in the System for Award Management (SAM)(https://www.sam.gov) for any covered article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (b)(1) of FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition.

(2) The Offeror shall review the solicitation for any FASCSA orders that are not in SAM, but are effective and do apply to the solicitation and resultant contract (see FAR 4.2303(c)(2)).

(3) FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(d) Representation. By submission of this offer, the offeror represents that it has conducted a reasonable inquiry, and that the offeror does not propose to provide or use in response to this solicitation any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA order in effect on the date the solicitation was issued, except as waived by the solicitation, or as disclosed in paragraph (e).

(e) Disclosures. The purpose for this disclosure is so the Government may decide whether to issue a waiver. For any covered article, or any products or services produced or provided by a source, if the covered article or the source is subject to an applicable FASCSA order, and the Offeror is unable to represent compliance, then the Offeror shall provide the following information as part of the offer:

(1) Name of the product or service provided to the Government;

(2) Name of the covered article or source subject to a FASCSA order;

(3) If applicable, name of the vendor, including the Commercial and Government Entity code and unique entity identifier (if known), that supplied the covered article or the product or service to the Offeror;

(4) Brand;

(5) Model number (original equipment manufacturer number, manufacturer part number, or wholesaler number);

(6) Item description;

(7) Reason why the applicable covered article or the product or service is being provided or used;

(f) Executive agency review of disclosures. The contracting officer will review disclosures provided in paragraph (e) to determine if any waiver may be sought. A contracting officer may choose not to pursue a waiver for covered articles or sources otherwise subject to a FASCSA order and may instead make an award to an offeror that does not require a waiver.

(End of provision)