Varian Aria-Eclipse-TrueBeam Maintenance Services
Closed Pre-Solicitation Posted
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- Solicitation number
- HHSN-NIH-NCI-SS-CSSB-0006
- Agency
-
National Cancer Institute
National Institutes of Health, Department of Health and Human Services
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Bethesda, Maryland 20892, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The National Cancer Institute (NCI) is conducting a Sources Sought Notice to identify qualified businesses capable of providing comprehensive maintenance services for Varian Aria-Eclipse-TrueBeam radiation therapy systems. The notice seeks potential contractors to support maintenance of two TrueBeam STX linear accelerator systems and associated software, including ARIA v16.1 and Eclipse v16.1. Interested vendors must demonstrate expertise in medical equipment maintenance, with specific requirements including 24/7 remote monitoring, 97% minimum system uptime, preventive maintenance, and emergency technical support. Contractors must be ISO 9001 certified, FDA accredited, and have technicians with a minimum of two years factory training. Responses are due by December 11, 2024, at 10:00 AM EST, and must be submitted via email to Contracting Officer John Russell, including a completed Vendor Questionnaire and supporting documentation.
The solicitation does not currently have a specific set-aside designation, but NCI is particularly interested in identifying small business capabilities for potential future small business set-aside consideration. The contract will cover a 12-month base period from June 2, 2025, to June 1, 2026, with four additional 12-month option periods extending potential service through June 1, 2030. Key service requirements include three annual preventive maintenance inspections for TrueBeam platforms, software updates, and annual training events. Emergency service response times are specified as 1-hour initial response and 4-hour onsite response during standard and extended business hours. Optional requirements may include hardware refreshes for Eclipse systems and upgrades to TrueBeam accelerators with Varian's HyperSight imaging solution in fiscal years 2026-2027. The notice uses NAICS code 811210 with a size standard of $34.0 million, indicating the potential scale of the procurement.
Notice text
This is a Sources Sought Notice (SSN) and is for information and planning purposes only. This notice shall not be construed as a solicitation or as an obligation on the part of the National Cancer Institute (NCI). The purpose of this SSN is to identify qualified business concerns, especially small businesses, that are interested in and capable of performing the work described herein. The NCI does not intend to award a contract based on responses received nor otherwise pay for the preparation of any information submitted. Responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a small business set aside is possible. The requirement’s suggested North American Industry Classification System (NAICS) code is 811210 with a size standard of $34.0.
THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. However, should such a requirement materialize, no basis for claims against NCI shall arise because of a response to this SSN or the NCI’s use of such information furnished in response to this notice.
See posting attachments for more details.
Files
| File | Type | Posted |
|---|---|---|
| NCI_Statement of Work_ (Draft).pdf | ||
| SSN_VendorQuestionnaire.xlsx | XLSX spreadsheet | |
| HHSN-NIH-NCI-SS-CSSB-00006.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| REDACTED JOFOC Maintenance and Service Agreement for Varian TrueBeam/ARIA/Eclipse Radiation Therapy System | Limited / Sole Source Justification | |
| Maintenance and Service Agreement for Varian TrueBeam/ARIA/Eclipse Radiation Therapy System | Intent to Bundle Requirements (DoD-Funded) | |
| Maintenance and Service Agreement for Varian TrueBeam/ARIA/Eclipse Radiation Therapy System | Pre-Solicitation | |
| This notice | Pre-Solicitation |
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