REDACTED JOFOC Maintenance and Service Agreement for Varian TrueBeam/ARIA/Eclipse Radiation Therapy System
Awarded Limited / Sole Source Justification Posted
- Solicitation number
- 75N91025Q00006
- Agency
-
National Cancer Institute
National Institutes of Health, Department of Health and Human Services
- Set-aside
- No set-aside
Opportunity facts
- Contract number
- 75N91025P00449 Federal contract award
- Awardee
- Varian Medical Systems, Inc.
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Palo Alto, California 94304, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The National Cancer Institute (NCI) within the Department of Health and Human Services has issued a Limited/Sole Source Justification Notice for maintenance and service agreement covering Varian TrueBeam/ARIA/Eclipse radiation therapy systems used by the Radiation Oncology Branch for cancer treatment research and patient care. The contract encompasses maintenance, repair, and support services for two Varian TrueBeam STX linear accelerator platforms, one respiratory gating system, three visual coaching devices, and associated software components including Varian ARIA and Eclipse systems. The sole source justification is based on Varian Medical Systems' proprietary rights to the system's parts, software, and configurations, making them the only qualified provider for these specialized services. The contract structure includes a one-year base period with four one-year option periods, consolidating three existing contracts into a single commercial purchase order. Market research conducted by NCI through sources sought notices confirmed Varian as the most appropriate vendor, with the award scheduled for September 22, 2025. The systems require extreme spatial precision of less than 1mm and utilize sophisticated treatment techniques including intensity modulation, dynamic arc, and respiratory gating for delivering precise radiation doses to cancerous targets while protecting healthy tissue.
Notice text
The Department of Health and Human Services (DHHS), National Institutes of Health (NIH), National Cancer Institute (NCI), Center for Cancer Research (CCR), Radiation Oncology Branch (ROB), designs and conducts pre-clinical and clinical research on the biologic and therapeutic effects of radiation therapy. ROB treats patients via radiosurgery, intensity-modulated 3-D conformal radiotherapy (IMRT), real-time dose measurement, brachytherapy, and magnetic resonance (MR)-guided procedures in accordance with approved clinical protocols. These treatments are conducted using a Varian linear accelerator system that has two (2) TrueBeam STX linear accelerator platforms which deliver a precise, highly localized radiation dose in order to treat the prescribed cancerous target volume while sparing adjacent, healthy tissues to the maximum extent possible. ROB’s Varian TrueBeam STX platforms have extreme spatial precision (< 1mm) and are capable of generating x-ray beams of multiple energies, as well as multi- energy electron beams using sophisticated techniques such as intensity modulation, dynamic arc, and respiratory gating that are dynamic in nature.
The TrueBeam STX platforms are remotely monitored through a secure proprietary internet connection, Varian SmartConnect. This connection performs automatic remote diagnostic and maintenance services, predicts and detects fault conditions, and send alerts in real time. The two TrueBeam linear accelerator platforms have identical peripheral devices, allowing patients to easily be treated on one or the other linear accelerator. The platforms are controlled by Varian software applications, ARIA and Eclipse, on separate IT devices. The software component ARIA functions as radiation oncology information system whereas the hardware (dedicated workstations and servers) and software components of Eclipse and Eclipse Proton are used for radiation treatment planning. The mature software system ARIA-Eclipse works in concert with the linear accelerators platforms, and ARIA securely interfaces with NIH’s Hospital Information System (HIS) for seamless data exchange (patient demographics, document, laboratory values).
Awarded contract 75N91025P00449 to unknown vendor for unknown amount on 2025-09-22.
Files
| File | Type | Posted |
|---|---|---|
| JOFOC 20250508_ - Final_Redacted.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Limited / Sole Source Justification | |
| Maintenance and Service Agreement for Varian TrueBeam/ARIA/Eclipse Radiation Therapy System | Intent to Bundle Requirements (DoD-Funded) | |
| Maintenance and Service Agreement for Varian TrueBeam/ARIA/Eclipse Radiation Therapy System | Pre-Solicitation | |
| Varian Aria-Eclipse-TrueBeam Maintenance Services | Pre-Solicitation |
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