Variable Refrigerant Flow (VRF) System Support Svc
Closed Solicitation Posted
- Solicitation number
- FA301625R0051
- Agency
-
Air Education and Training Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Jbsa Lackland, Texas, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Air Education and Training Command is soliciting Variable Refrigerant Flow (VRF) System Support Services for Joint Base San Antonio (JBSA) facilities. The contract requires comprehensive maintenance and training services for VRF systems from multiple manufacturers including Daikin, LG, Mitsubishi, Trane, and York across Fort Sam Houston, Lackland, Lackland Chapman Annex, and Randolph installations. Contractors must provide Journeyman HVAC Technicians with manufacturer-specific certifications to perform corrective and preventative maintenance, startup, charging, and commissioning services, along with delivering monthly training to 119 502d Civil Engineering Squadron HVAC personnel. The procurement will be evaluated using the Lowest Price Technically Acceptable (LPTA) method, requiring offerors to submit management plans, quality control plans, and certifications including EPA Section 608 Technician Certification. Questions were due June 25, 2025 at 3:00 PM CST, with proposal responses due July 2, 2025 at 1:00 PM CST.
This opportunity is designated as a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, restricting competition to certified SDVOSB concerns verified through SBA's VetCert database. The contract includes a total award amount of $19,000,000 covering a 12-month base period from July 21, 2025 to July 20, 2026, with potential for a 6-month extension. Services encompass 12 months of maintenance by VRF Technicians, 12 months of training by VRF Instructors, reimbursement for maintenance materials not to exceed $50,000, and emergency services overtime hours not to exceed 50 hours. The contractor will provide monthly training across three installation locations (FSH with 53 personnel, LAK with 23 personnel, and RND with 43 personnel) and maintain VRF equipment inventory across multiple buildings at each site. Primary performance location is 2330 Stanley Road, Fort Sam Houston, TX 78234, with services extending across all JBSA installations.
Notice text
2 versions
Update #2 · Latest ·
27 Jun 2025 UPDATE: Posted the Revised PWS (1.1.6 Emergency Services) and the following Attachments
Attachment 8: FAR 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS Addendum
Section 3.2 added (h) and (i) as Certifications and Resumes will not count against pages count.
Remove Section 3.13 as it was a repeat of 3.7 Proposal Clarity.
Section 14.1.2 Schedules of Supplies/Services, renumbered to 4.1.2
Attachment 10. VRF Question and Answers Final.
Please continue to monitor SAM.gov for all related updates.
All other terms and conditions will remain unchaged.
*******************************************************
This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside for non-personal services. The award will be based on the Lowest Price Technically Acceptable (LPTA) evaluation method.
Please review the RFP and all nine (9) attachments for details. RFP Q&A due Wednesday 25 June 2025 3:00 PM CST. RFP Responses due Wednesday 2 July 2025 at 1:00 PM CST.
Please monitor Sam.gov for all updates and changes.
• Small Business Requirement: Only proposals from certified service-disabled veterans owned small business concerns will be considered. Proposals from other than small businesses will be rejected.
Status as an SDVOSB concern. Status as an SDVOSB concern under the SDVOSB Program is determined by the Small Business Administration (SBA) in accordance with 13 CFR part 128. For set-aside awards under the SDVOSB Program, the contracting officer shall verify that an offeror is eligible for consideration by confirming that a concern either—
(1) Is designated as certified by SBA in SBA's Veteran Small Business Certification (VetCert) database at https://veterans.certify.sba.gov; or
(2) Has both represented its status as an SDVOSB concern in the System for Award Management (SAM) and submitted an application for certification to SBA's VetCert database on or before 20 June 2025. Pending applications are available at https://veterans.certify.sba.gov.
If an offeror meets the criteria at (1) or (2) above, the contracting officer may proceed with offeror evaluation. If an offeror is a joint venture, the contracting officer may proceed with offeror evaluation if the managing SDVOSB joint venture partner meets the criteria at (1) or (2) above. If an offeror does not meet either criteria at (1) or (2), the contracting officer shall remove the concern from consideration.
Update #1 ·
This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside for non-personal services. The award will be based on the Lowest Price Technically Acceptable (LPTA) evaluation method.
Please review the RFP and all nine (9) attachments for details. RFP Q&A due Wednesday 25 June 2025 3:00 PM CST. RFP Responses due Wednesday 2 July 2025 at 1:00 PM CST.
Please monitor Sam.gov for all updates and changes.
• Small Business Requirement: Only proposals from certified service-disabled veterans owned small business concerns will be considered. Proposals from other than small businesses will be rejected.
Status as an SDVOSB concern. Status as an SDVOSB concern under the SDVOSB Program is determined by the Small Business Administration (SBA) in accordance with 13 CFR part 128. For set-aside awards under the SDVOSB Program, the contracting officer shall verify that an offeror is eligible for consideration by confirming that a concern either—
(1) Is designated as certified by SBA in SBA's Veteran Small Business Certification (VetCert) database at https://veterans.certify.sba.gov; or
(2) Has both represented its status as an SDVOSB concern in the System for Award Management (SAM) and submitted an application for certification to SBA's VetCert database on or before 20 June 2025. Pending applications are available at https://veterans.certify.sba.gov.
If an offeror meets the criteria at (1) or (2) above, the contracting officer may proceed with offeror evaluation. If an offeror is a joint venture, the contracting officer may proceed with offeror evaluation if the managing SDVOSB joint venture partner meets the criteria at (1) or (2) above. If an offeror does not meet either criteria at (1) or (2), the contracting officer shall remove the concern from consideration.
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Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Variable Refrigerant Flow (VRF) System Support Svc | Pre-Solicitation |
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