Attach 9 _RFP Clause FAR 52.212-2 Addendum.pdf

Evaluation Factors for Award 52.212-2 Evaluation--Commercial Products and Commercial Services.

Addendum to FAR 52.212-2(a), Evaluation Factors . The paragraph is tailored as follows:

(a) Basis for Contract Award. The Government intends to award one Firm-Fixed-Priced, Single Indefinite Delivery Indefinite Quantity (IDIQ) contract for this competitive service acquisition as a 100% SDVOSB set aside. Award will be made to the technically acceptable offeror with the lowest evaluated price who is deemed responsible in accordance with FAR 9.104 and whose proposal conforms to the requirements of solicitation. The solicitation requirements include all stated terms, conditions, representations, certifications, and all other information required by this solicitation. Unless specifically identified in your proposal, by submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors or sub factors. Failure to meet a requirement may result in a proposal being determined ineligible for the award. This contract will be awarded as Firm Fixed Price (FFP). It is the Government's intent to evaluate proposals and award a contract IAW FAR 13.5.

FAR Part 15 based evaluations will NOT be used for this acquisition. The initial proposal should contain your best terms; however, the Government reserves the right to conduct interchanges if determined necessary by the Contracting Officer to resolve issues such as technical or price, or deal with contract documentation including any other matter in the evaluation process. The contracting officer reserves the right to award a contract without the opportunity to revise proposals.

1.0. Evaluation Process. The Government may consider, throughout the evaluation, the "correction potential" of any proposal. The judgment of such "correctional potential" is within the sole discretion of the Government. If any aspect of an offeror's proposal does not meet the Government's requirements and is not considered correctable, the offer may be ineligible for the award. All technically acceptable proposals shall be treated equally except for their cost/price record. Offers will be ranked based on initial assessment of total overall evaluated prices, followed by a full evaluation of Technical Acceptability, then Price Reasonableness of the technically acceptable offer with the lowest evaluated price. Only proposals rated technically acceptable are eligible to receive an award.

1.1. Proposals. The Government will rank proposals based on an initial assessment of the offeror’s total evaluated prices, followed by a full evaluation of Technical Acceptability and Price Reasonableness as follows: Rank by Total Evaluated Price, as submitted. The Government will rank all proposals by the initially proposed total evaluated price, from lowest to highest, including all ordering periods.

An offeror's proposed estimated price will be determined by multiplying the estimated quantities by the proposed unit price for each CLIN. The extended amount for each CLIN will be totaled to obtain the estimated total for each performance period. CLINs 0003 and 0004 are Not to Exceed (NTE) CLINs and are set by the Government; these amounts cannot be changed and the total NTE price will be evaluated as a part of the Total Evaluated Price. CLIN 0003 has a set price of $50,000.00. CLIN 0004 is NTE 50 hours for overtime (OT); however, Contractor’s are to provide their OT hourly rate as the unit price, and the total amount (OT x 50 hours) in the amount column. The Total Evaluated Price consists of the sum of all total amounts for each CLIN.

This contract will be a Single IDIQ contract with 1 ordering period consisting of 12 months; and the potential to extend the contract an additional 6 months beyond the awarded contract performance period IAW FAR 52.217- 8 (Option to Extend Services Clause) which is also included in the evaluation of prices. The price for that period will be determined based on the unit prices proposed and will be evaluated at the time of the award. In the event the Government requires continued performance, the Government's evaluation of prices proposed will be considered fair and reasonable as applied to an extension of services. Should an extension of services be required rates be adjusted only as result of revisions to applicable prevailing Department of Labor wage rates.

1.2. Technical Evaluation. If the Government receives three (3) or fewer initial proposals all proposals will be evaluated for Technical Acceptability. If the Government receives more than three (3) initial proposals the Government will only select the three (3) lowest priced proposals and then evaluate them for Technical Acceptability. The Government reserves the right to evaluate additional proposals for technical acceptability if in the Government's best interest. If additional proposals are evaluated for technical acceptability they will be selected in the order of total evaluated price.

1.3. Acceptability Ratings. The evaluation factors listed below will be evaluated and receive one of the following ratings:

I. Acceptable - The proposal clearly meets the minimum requirements of the solicitation.

II. Unacceptable - The proposal does not clearly meet the minimum requirements of the solicitation.

1.4. Evaluation of Factors. Offerors are advised that their initial submission should be their best effort. Only technically acceptable proposals, either initially or as a result of interchanges, are eligible for award. If award is made without interchanges, proposal revisions will not be permitted. The Government will evaluate the proposals selected above for technical acceptability on an Acceptable/Unacceptable basis. For the technical proposal to be rated as "Acceptable", all technical factors and sub factors must be rated acceptable. If any technical factor or sub factor is rated "Unacceptable" the overall proposal will be rated as "Unacceptable".

A. TECHNICAL FACTOR #1 - MANAGEMENT PLAN.

Standard: The Offeror shall submit a Management Plan that illustrates the corporate philosophy and management approach to demonstrate evidence of sound organization, appropriate mix of personnel and qualifications proposed, and performance management processes to successfully accomplish tasks outlined in the PWS. The plan shall demonstrate a sound, comprehensive, realistic, effective, and efficient management approach to fulfill the requirements of PWS. At minimum, the plan should include the following:

a. Provide a clear description of the proposed personnel and qualifications. Furthermore, a listing of management personnel and their roles for this requirement shall also be included.

b. Contractor’s approach to recruit/validate candidates' credentials, retain contract employees to avoid vacancies, and to fill vacant positions within a mandatory 30 days from notice of vacancy.

c. Resumes of the proposed personnel for the VRF Instructor(s) (VRF-I) and VRF Technician(s) (VRF-T) that demonstrate the skills, education and/or experience necessary to fulfil the requirements of the PWS.

The standard has been met when: The contractor has provided a clear description of the proposed personnel and qualifications, management personnel and roles, approach to recruit, retain, and fill vacant positions within 30days, and provided resumes of proposed VRF-I and VRF-T that demonstrates the skills, education and/or experience necessary to fulfil the requirements of the

PWS.

B. TECHNICAL FACTOR #2 - QUALITY CONTROL PLAN.

Standard: The offeror shall provide a "quality control plan" (QCP) with a complete written system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable. The strategies outlined in the QCP should be realistic, effective in minimizing and correcting and preventing deficiencies and complaints. At a minimum, the plan should specifically address contract requirements listed and provide the following:

a. Names, contact information and experience of Company Quality Control Team.

b. Responsibilities and quality control functions associated with oversight and coordination with customer and

Contracting Officer’s Representative (COR) and CO.

c. Description of processes used to proactively monitor service performance and prevent deficiencies.

d. Describe the methodology and process to approach and inform employees of identified deficiencies/complaints, and to ensure deficiencies are corrected and eradicated, and prevent reoccurrences.

The standard has been met when: The offeror adequately demonstrates a sound, comprehensive, realistic, effective, and efficient quality control approach to prevent, and identify and correct deficiencies of services to achieve consistent, efficient, and acceptable performance service levels in accordance with the requirements of the PWS. The strategies outlined in the plan are realistic to prevent deficiencies and minimize the effects of deficiencies /complaints identified and efficiently and effectively correct and recurrence.

C. TECHNICAL FACTOR #3 - CERTIFICATIONS.

Standard: The offeror shall provide copies of the EPA Section 608 Technician Certification (Universal) for each proposed VRF-T. The offeror shall affirm in writing and/or provide proof for each proposed VRF-T are Journeyman HVAC Technicians with the specific manufacturer certifications to work on VRF system listed in the PWS.

The standard has been met when: The offeror provides copies of the EPA Section 608 Technician Certification (Universal) for each proposed VRF-T and either affirms in writing or provides proof that each proposed VRF-T are Journeyman HVAC Technicians with the specific manufacturer certifications to work on VRF system listed in the PWS.

(End of Addendum)