Variable Refrigerant Flow Condenser System Replacement for Building 2261, Joint Base San Antonio (JBSA) Fort Sam Houston
Closed Solicitation Posted
- Solicitation number
- FA301625Q0203
- Agency
-
Air Education and Training Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Jbsa Ft Sam Houston, Texas 78234, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Air Education and Training Command is seeking small business vendors to replace three Variable Refrigerant Flow (VRF) condensers with heat pump systems, along with 10 fan coil units and 10 thermostats, at Building 2261 on Joint Base San Antonio - Fort Sam Houston. The comprehensive scope includes purchase, delivery, removal, installation, and disposal of all equipment, with contractors required to provide all labor, materials, and equipment while adhering to federal and local codes and manufacturer specifications. The government will evaluate quotes based on technical acceptability and lowest price, awarding to the responsible vendor with the lowest evaluated price among technically acceptable submissions. A mandatory site visit was conducted on August 12, 2025, and the submission deadline has been extended to August 25, 2025 at 10:00 AM CDT, with all questions required to be submitted by August 14, 2025. The solicitation includes two amendments, with Amendment 2 publishing questions and answers from the site visit.
This procurement is designated as a 100% small business set-aside under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a size standard of $19 million. The project requires completion within 45 calendar days from contract award, with work hours restricted to 7:00 AM to 4:30 PM, Monday through Friday. Performance will occur at 2405 Gun Shed Rd, Building 2261, JBSA Fort Sam Houston, Texas 78234, with crane operations requiring a 15-20 ton boom truck for equipment installation on existing roof curbs. The specific equipment being replaced includes Sanyo VRF model CHDX07263 systems with 8-ton cooling capacity, and contractors must provide a one-year warranty on materials and workmanship. While no specific contract value is disclosed, the project involves substantial HVAC system replacement requiring EPA-compliant refrigerant recovery and recycling, electrical connections, and coordination with the 502nd Civil Engineering Squadron.
Notice text
3 versions
Update #3 · Latest ·
AMENDMENT 2 - The purpose of this amendment is to:
1. Publish Questions and Answers (Q&A) resulted from the site visit conducted on 12 August 2025.
2. Revise Statement of Work to include Q&A information dated 19 August 2025.
_________________________________________________________________________
AMENDMENT 1 - The RFQ has been amended to extend the solicitation submission date from 18 August 2025 to 25 August 2025. Amendment 2 will consist of a Questions & Answers document, including answers from the site visit, and will be posted no later than the end of the business day on August 20, 2025.
_________________________________________________________________________
This is a Request for Quotation to interested Small Business Vendors for the purchase, delivery, removal, installation and disposal of the three (3) Variable Refrigerant Flow (VRF) Condensers System with Heat Pump located in Building 2261, Joint Base San Antonio (JBSA) - Fort Sam Houston (FSH). Installation will encompass the supply and installation of all necessary components. Work shall be in accordance with all applicable Federal/Local codes, manufacturer standards and specifications. The government will not provide any equipment, materials or labor for installation.
Interested vendors shall respond to this Solicitation IAW the attached documents and instructions to offerors. A site visit will be held at 2405 Gun Shed Rd, B2261, JBSA Fort Sam Houston TX 78234 on 12 August 2025 – 1:00 p.m. CST. All individuals wishing to attend must submit a request for base access no later than COB 7 August 2025. Refer to each attachment for additional details and Addendum to FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services, for specific Proposal Preparation and Format Instructions.
Please respond to this RFQ by emailing your response to: Larissa Cunha at larissa.cunha@us.af.mil and Johnathan Leuellen at johnathan.leuellen@us.af.mil, no later than 10:00am CDT, 18 August 2025 in order to be considered timely. All questions must be submitted in writing through email no later than 14 August 2025 at 10:00 a.m CDT. Responses to questions will be posted by the Government on the SAM.gov, contracting opportunities website as received. Questions submitted after this date/time will not be considered.
Update #2 ·
AMENDMENT 1 - The RFQ has been amended to extend the solicitation submission date from 18 August 2025 to 25 August 2025. Amendment 2 will consist of a Questions & Answers document, including answers from the site visit, and will be posted no later than the end of the business day on August 20, 2025.
_________________________________________________________________________
This is a Request for Quotation to interested Small Business Vendors for the purchase, delivery, removal, installation and disposal of the three (3) Variable Refrigerant Flow (VRF) Condensers System with Heat Pump located in Building 2261, Joint Base San Antonio (JBSA) - Fort Sam Houston (FSH). Installation will encompass the supply and installation of all necessary components. Work shall be in accordance with all applicable Federal/Local codes, manufacturer standards and specifications. The government will not provide any equipment, materials or labor for installation.
Interested vendors shall respond to this Solicitation IAW the attached documents and instructions to offerors. A site visit will be held at 2405 Gun Shed Rd, B2261, JBSA Fort Sam Houston TX 78234 on 12 August 2025 – 1:00 p.m. CST. All individuals wishing to attend must submit a request for base access no later than COB 7 August 2025. Refer to each attachment for additional details and Addendum to FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services, for specific Proposal Preparation and Format Instructions.
Please respond to this RFQ by emailing your response to: Larissa Cunha at larissa.cunha@us.af.mil and Johnathan Leuellen at johnathan.leuellen@us.af.mil, no later than 10:00am CDT, 18 August 2025 in order to be considered timely. All questions must be submitted in writing through email no later than 14 August 2025 at 10:00 a.m CDT. Responses to questions will be posted by the Government on the SAM.gov, contracting opportunities website as received. Questions submitted after this date/time will not be considered.
Update #1 ·
This is a Request for Quotation to interested Small Business Vendors for the purchase, delivery, removal, installation and disposal of the three (3) Variable Refrigerant Flow (VRF) Condensers System with Heat Pump located in Building 2261, Joint Base San Antonio (JBSA) - Fort Sam Houston (FSH). Installation will encompass the supply and installation of all necessary components. Work shall be in accordance with all applicable Federal/Local codes, manufacturer standards and specifications. The government will not provide any equipment, materials or labor for installation.
Interested vendors shall respond to this Solicitation IAW the attached documents and instructions to offerors. A site visit will be held at 2405 Gun Shed Rd, B2261, JBSA Fort Sam Houston TX 78234 on 12 August 2025 – 1:00 p.m. CST. All individuals wishing to attend must submit a request for base access no later than COB 7 August 2025. Refer to each attachment for additional details and Addendum to FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services, for specific Proposal Preparation and Format Instructions.
Please respond to this RFQ by emailing your response to: Larissa Cunha at larissa.cunha@us.af.mil and Johnathan Leuellen at johnathan.leuellen@us.af.mil, no later than 10:00am CDT, 18 August 2025 in order to be considered timely. All questions must be submitted in writing through email no later than 14 August 2025 at 10:00 a.m CDT. Responses to questions will be posted by the Government on the SAM.gov, contracting opportunities website as received. Questions submitted after this date/time will not be considered.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Variable Refrigerant Flow Condenser System Replacement for Building 2261, Joint Base San Antonio (JBSA) Fort Sam Houston | Pre-Solicitation |
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