V999--Jesse Brown VA Medical Center Special Mode Transportation Services

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The Department of Veterans Affairs is issuing this sources sought synopsis as a means of conducting market research to identify firms having an interest in and the resources to support a requirement for special mode transportation services for the Jesse Brown VA Medical Center (hereafter JBVA) located at 820 S. Damen Ave., Chicago, IL 60612 and its associated Community-Based Outpatient Clinics (CBOCs):

Adam Benjamin, Jr. CBOC

9301 Madison St.

Crown Point, IN 46307

Auburn Gresham CBOC

7731 S. Halsted St.

Chicago, IL 60620

Chicago Heights CBOC

30 E. 15th Street (Suite 314)

Chicago Heights, IL 60411

Lakeside CBOC

211 E. Ontario St. 12th Floor

Chicago, IL 60611

The result of this market research may contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 485991 Special Needs Transportation.

THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the Government assumes no financial responsibility for any costs incurred.

Tentative requirements:

Provide special mode transportation services to Veterans residing in northeast Illinois and northwest Indiana. The Contractor shall furnish the necessary personnel and equipment to provide for twenty-four (24) hour, 7 days a week wheelchair van and sedan transportation services to beneficiaries of the Jesse Brown VA Medical and its associated Community Based Outpatient Clinics (CBOCs) residing in northeast Illinois and northwest Indiana. Approximately 80% of the estimated quantity of transports will occur within the state of Illinois and approximately 20% of the estimated quantity of transports will have an origin or destination in the state of Indiana. Transports may occasionally be required in all of Illinois, Indiana, Michigan, and southern Wisconsin. Transportation destinations may include VA and non-VA medical facilities, Veteran domiciles, and other locations.

Estimated annual quantities are as follows:

Services

Year 1

Year 2

Year 3

Year 4

Year 5

Wheelchair Van Base Rate (up to 20 miles)

13,550

11,900

10,450

9,150

8,000

Wheelchair Van Loaded Mileage (per mile rate beyond the Base Rate)

210,000

183,750

160,800

140,700

123,150

Sedan Base Rate (up to 20 miles)

15,900

13,550

11,550

9,850

8,400

Sedan Loaded Mileage Rate (per mile rate beyond the Base Rate)

245,000

208,250

177,050

150,500

127,950

Orders requiring attendant

100

100

100

100

100

If your organization has the potential capacity to perform these contract services, please provide the following information: 1) Organization name, address, email address, web site address, telephone number, and size and type of ownership for the organization; and 2) Tailored capability statements addressing the particulars of this effort, vehicle fleet size, and documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

The Government will evaluate market information to ascertain potential market capacity to provide services consistent in scope and scale with those described in this notice and otherwise anticipated.

Based on the responses to this synopsis and other market research, this requirement may be set-aside for veteran-owned small businesses (SDVOSBs or VOSBs), small businesses or procured through full and open competition.

Limitations on Subcontracting

13 CFR §125.6 will apply to any procurement set-aside for veteran-owned small businesses (SDVOSBs or VOSBs) or small businesses. 13 CFR §125.6 states:

(a) General. In order to be awarded a full or partial small business set-aside contract with a value greater than the simplified acquisition threshold (as defined in the FAR at 48 CFR 2.101) in paragraph (a) introductory text; and an 8(a) contract, an SDVOSB contract, a HUBZone contract, a WOSB or EDWOSB contract pursuant to part 127 of this chapter, a small business concern must agree that:

(1) In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the Government to it to firms that are not similarly situated. Any work that a similarly situated subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded.

Before any large or small business can be awarded a federal contract, a contracting officer (CO) must affirmatively determine that the firm is responsible to perform the specific contract it is otherwise in line to receive. If an apparent small business successful offeror is denied a contract award because it lacks certain elements of responsibility, the CO will refer the matter to the Small Business Administration. Once a CO s referral is received by the SBA s area office, the SBA will then inform the small business of the CO s determination and offer it the opportunity to apply to the SBA for a Certificate of Competency by a specific date. Burden of proof is on the small business to demonstrate that it meets specific COC eligibility criteria.

After award, if a CO or other VA officials determine a review of limitations on subcontracting compliance is warranted based upon reasonable information of possible noncompliance, a request for review will be submitted to VA s Subcontracting Compliance Review Program.

Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by 10:00AM local time on April 12, 2021. All responses under this Sources Sought Notice must be emailed to maureen.falaschi@va.gov. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.