V231--Hoptel Lodging Services, Charleston SC VA

The Department of Veterans Affairs, Ralph H. Johnson VA Medical Center seeks temporary hotel and motel lodging services through Solicitation 36C24726Q0298, a Request for Quote classified under NAICS code 721110 with a $40.0 million small business size standard. The VA requires overnight accommodations to provide easier medical care access to eligible veteran beneficiaries residing outside the local commuting area, with services including shuttle transportation between 5:00 AM and 5:00 PM daily. Offerors must demonstrate technical capability, submit past performance references, provide pricing using the government's cost schedule template, execute a Business Associate Agreement to ensure HIPAA compliance, and certify limitations on subcontracting. The government will evaluate quotes based on three criteria: technical capability, past performance, and price. Questions regarding the solicitation were due by 11:00 AM Eastern Time on March 11, 2026, and proposals must be submitted via email to Contracting Officer Lasonja Harvey at lasonja.harvey@va.gov no later than 11:00 AM ET on March 18, 2026.

This acquisition is exclusively set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns, with the current incumbent contractor being Mother Daughter Contracting Services, LLC. The contract is structured as a five-year Indefinite Delivery Indefinite Quantity (IDIQ) agreement running from April 22, 2026, through April 21, 2031, with annual ordering periods requiring 3,900 hotel room units per year (approximately 75 rooms per week). The lodging facility must be located within five miles of the medical center at 109 Bee Street, Charleston, South Carolina 29401, and must maintain a minimum 3-diamond or 3-star rating while meeting Hotel and Motel Fire Safety Act and Americans with Disabilities Act requirements. Service provisions include complimentary parking, daily linens and towels, basic amenities such as microwaves or kitchenettes and refrigerators, with check-in times from 3:00 PM to 7:00 PM and shuttle pickup available within 30 minutes of request.