V231--Hoptel Lodging Services
Closed Solicitation Posted
- Solicitation number
- 36C24725Q0081
- Agency
- Veterans Integrated Service Network 7 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Points of contact
-
- Lasonja Harvey lasonja.harvey@va.gov (478) 272-1210
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs (VA) Veterans Health Administration is seeking to purchase Lodging Services for veteran beneficiaries authorized overnight accommodations under the Hoptel Program. The services are required on an as-needed basis for a one-year base period from 12/01/2024 through 11/30/2025, with four one-year option periods. The VA's Carl Vinson VA Medical Center in Dublin, Georgia is the contracting activity, and they estimate a need for approximately 250 rooms annually. Interested companies must submit quotes by 10/18/2024 at 11:00 AM ET to the Contracting Officer, and evaluation will be based on the criteria outlined in the solicitation. Any changes or updates to the solicitation will be published as amendments.
This solicitation is set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns under NAICS code 721110. The government has not disclosed the budget requirement, but the contract will be awarded as a single, firm-fixed price contract. Disability-assisted rooms will be required based on individual veteran needs. The VA will use an inspection checklist to assess contractor compliance with quality standards, and there are no seasonal or fluctuating demand trends indicated.
Notice text
3 versions
Update #3 · Latest ·
Amendment 2 - 36C24725Q0081 Hoptel Lodging Services Amendment
The purpose of this amendment is to answer questions received in response to the solicitation and to change the deadline for Quote Submittals.
The deadline for submitting quotes is hereby changed from October 17, 2024 at 1:00 PM ET to
October 18, 2024 at 11:00 AM ET.
Questions & Answers
Question 1. Is there a current budget the customer is hoping to keep each room cost at?
Answer:Â The Government is not disclosing the government budget requirement.
Question 2. In addition to what is mentioned in the solicitation, are there any other amenities being requested? For example, wheelchairs or disability-assisted rooms, a kitchenette, pool, or exercise room.
Answer:Â Disability assisted is needed based on individual veteran. Special accommodations, if required, will be identified when a reservation is requested.
Question 3. Is the 21 monthly rooms a minimum or a maximum occupancy?
Answer:Â As noted in the Solicitation, the government estimates the number of Lodging Services (rooms) required for the new contract is 250 rooms annually, which is approximately 21 rooms per month. Maximum occupancy unless unforeseen circumstance arise.
Question 4. Do you know if the Individuals occupying the room cover the room security deposit, or is the contractor required to cover all security deposits?
Answer:Â No security deposit required from the Veteran. The vendor takes care of any required security deposit.
Question 5. Could you clarify the expected proportion of accessible rooms or any additional accessibility standards the VA expects beyond ADA compliance?
Answer:Â None other expected other than disability assisted.
Question 6. Are there any additional reporting requirements beyond the daily stay reports, such as monthly performance summaries or detailed usage statistics?
Answer:Â No
Question 7. Could you provide more detail on any seasonal or fluctuating demand trends for the estimated 250 rooms, and whether there is flexibility in managing unexpected increases in demand?
Answer:Â There are no seasonal or fluctuating trends driving the estimated number of rooms. There is no flexibility in meeting the requirements under the solicitation.
Question 8. Are there any additional amenities or services (beyond those listed in the SOW) that would be particularly valuable to the VA for enhancing the comfort and satisfaction of veteran beneficiaries?
Answer:Â No
Question 9. What specific metrics or benchmarks will the VA use during periodic inspections to assess contractor compliance with the quality standards outlined in the SOW?
Answer:Â We use an inspection check off sheet.
Update #2 ·
Amendment 1 - 36C24725Q0081 Hoptel Lodging Services
The purpose of this amendment is to change the deadline for Quote Submittals.
The deadline for submitting quotes is hereby changed from October 16, 2024 at 1:00 PM ET to
October 17, 2024 at 1:00 PM ET.
There are no additional changes to this solicitation as a result of Amendment 1.
Update #1 ·
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular  (FAC) 2024-07, published in the Federal Register on August 29, 2024.
The solicitation is set-aside for service-disabled veteran-owned small business (SDVOSB) concerns.
The associated North American Industrial Classification System (NAICS) code for this procurement is 721110, with a small business size standard of $40.0 Million. The product service code (PSC) is V231.
The Carl Vinson Veterans Affairs (VA) Medical Center (CVVAMC) located at 1826 Veterans Blvd., Dublin GA 31021 is seeking to purchase Lodging Services for veteran beneficiaries authorized overnight hotel/motel accommodations under the Hoptel Program. The services are required on an as-needed basis for one base year from 12/01/2024 through 11/30/2025, with (4) one-year option periods. Based on historical usage, the government estimates the number of rooms required is 250 rooms annually. The full statement of work (SOW), requirement descriptions, applicable clauses and provisions, terms and conditions, instructions to offerors and evaluation details are included in the attachment titled 36C24725Q0081-Hoptel Services .
Vendors (companies) are encouraged to review attachment 36C24725Q0081- Hoptel Services for solicitation details before responding to this notice. Additionally, any changes or updates to this solicitation will be published as an amendment to the solicitation. Vendors are responsible for monitoring the solicitation for amendments as the government will not send out individual notifications.
All interested companies shall provide quotations for Lodging Services for the quantity, and periods specified in 36C24725Q0081- Hoptel Services.
Applicable Clauses and Provisions are available in attachment 36C24725Q0081- Hoptel Services.
Note: This requirement incorporates one or more provision and clause by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a FAR clause or provision may be accessed electronically at https://www.acquisition.gov/browse/index/far. The full text of a VAAR clause or provision may be accessed electronically at https://www.va.gov/oal/library/vaar/.
Instructions to Offerors and Evaluation Details are available in attachment 36C24725Q0081 - Hoptel Services.
Questions: All questions pertaining to this solicitation shall be e-mailed to the Contracting Officer, Lasonja Harvey, at lasonja.harvey@va.gov no later than October 14, 2024 at 1:00 PM ET. To ensure proper receipt and processing of questions, Offerors should include solicitation ID # 36C24725Q0081 in the subject line of all e-mails.
Quotes: All Quotes shall be e-mailed to the Contracting Officer, Lasonja Harvey, at lasonja.harvey@va.gov no later than October 16, 2024 at 1:00 PM ET to be considered. To ensure proper receipt and processing of questions, Offerors should include solicitation ID # 36C24725Q0081 in the subject line of all e-mails.
Amendments: Answers to questions will be published as an amendment to this solicitation on Contract Opportunities. Additionally, any changes or updates to this solicitation will be published as an amendment to the solicitation. Offerors or Interested parties are responsible for monitoring the solicitation for amendments as the government will not send out individual notifications.
Attachments
| File | Type | Posted |
|---|---|---|
| 36C24725Q0081 0002.docx | DOCX document | |
| 36C24725Q0081 0001.docx | DOCX document | |
| 36C24725Q0081.docx | DOCX document | |
| 36C24725Q0081-Hoptel Services.pdf |
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