V225--Non-Emergency Ambulance Transportation Services for the Canandaigua, NY VAMC and Rochester, NY VA Outpatient Clinic
Closed Pre-Solicitation Posted
- Solicitation number
- 36C24226Q0360
- Agency
-
Veterans Integrated Service Network 2
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 621910 Ambulance Services
- Place of performance
- Rochester Outpatient Clinic (Ropc) 260 Calkins Rd, Rochester, NY 14623 Canandaigua, New York 14424, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Veterans Integrated Service Network 2 (VISN 2) is seeking non-emergency ambulance transportation services for the Canandaigua, New York VA Medical Center and Rochester, New York Outpatient Clinic under NAICS code 621910. The contractor must provide Basic Life Support (BLS), Advanced Life Support (ALS), and Critical Care Transport (CCT) services on a 24/7 basis covering five counties in New York and over 23,018 veterans. Key requirements include maintaining 97% on-time performance (within 15 minutes of scheduled pickup), 97% incident reporting compliance, and 95% monthly invoice accuracy, with response times of 30 minutes for emergent transports and 60 minutes for add-on requests. Personnel must include qualified EMTs and Critical Care Transport Paramedics (CCTPs) with current certifications, subject to background investigations and annual tuberculosis testing. This is a Sources Sought Notice for market research purposes only; interested contractors must submit capability statements to Contract Specialist Lisa Harris at Lisa.Harris4@va.gov by February 24, 2026 at 2:00 PM Eastern Time.
No set-aside designation has been applied to this procurement, though the government is conducting market research to determine whether a set-aside to small businesses, service-disabled veteran-owned small businesses, veteran-owned small businesses, or other small business categories would be appropriate. The contract is estimated to begin in April 2026 and run through March 31, 2027, with contractors required to furnish all vehicles, personnel, management supplies, equipment, and reporting capabilities, including capacity for up to four simultaneous transports. The contract will utilize the VetRide Vendor Portal or VA-approved transportation software for ordering and invoicing, with compensation based on base rates, mileage charges rounded to the nearest mile, and wait time billed in 15-minute intervals after the first 30 minutes. No incumbent contractor is identified in the available documentation, and no specific award value or budget range has been disclosed in this pre-solicitation notice. Contractors interested in pursuing this opportunity should note that this Sources Sought is for market research only and does not constitute a formal solicitation or commitment to award.
Notice text
If you would like assistance in responding to this post, please reach out to the Apex Accelerator Team in your area. Their website is APEX Accelerators, and you can find your local office by searching the map on their home page. The Apex Accelerators offer a free service of assistance with reviewing and responding to government notices and postings for potential procurements.
This is a Sources Sought Notice
(a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited.
(b) Although "proposal," "offeror," contractor, and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. The Government is seeking information for market research purposes only.
(c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law.
(d) This Sources Sought is issued by VISN 2 Contracting Office in Canandaigua, NY for the purpose of collecting information about non-emergency ambulance transportation services for the Canandaigua, New York VAMC, 400 Fort Hill Avenue Canandaigua, NY 14424 and Rochester, New York Outpatient Clinic (ROPC) 260 Calkins Rd, Rochester, NY 14623. The VA estimates this requirement may begin April 2026. The NAICS code identified for this requirement is 621910: Ambulance Services. The requirement is detailed in the Performance Work Statement (PWS) section of this document. NOTE: the PWS included is not the final PWS.
(e) Cursory market research has identified small businesses that may be able to provide the services for this requirement. Contractors that are able to meet the requirements in the attachment and possess an interest in performing these service, are encouraged to email a capability statement and full information to Lisa Harris at Lisa.Harris4@va.gov. Please include: 36C24226Q0360, in the subject line.
Part of the purpose of this sources sought is to determine the viability of set aside to a specific socio-economic category (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business). Interested parties MUST provide company/individual name, a capability statement, examples of same or similar work performed at other facilities, SAM UEID number and address, point of contact and social-economic.
If contractor is a Service-Disabled Veteran-Owned Small Business (SDVOSB), a Veteran-Owned Small Business (VOSB), or any other special category of contractors, then contractor is responsible for providing documentation in support of this. This information will be used to determine the viability of a set aside for this requirement.
The following information is required for determining procurement strategy and viability of sources:
Set-aside requirements have limitations on subcontracting. The services will be provided to the Canandaigua and Rochester, NY VA locations. Provide your site location and any supporting documentation/capabilities.
If your intention is to subcontract work, what tasks will be performed by you as the prime contractor? What tasks will be performed by a subcontractor, if applicable?
How many jobs of this nature, of this scope and this complexity have you performed in the past five years?
How many certified/licensed technicians does your company currently employ?
- Contractors shall identify pertinent points of contact for company, and Prime and Sub-Prime (if applicable) Contractor SAM UEID number for verification in SAM.
- Contractor shall provide a listing of any teaming agreements they intend to employ in the performance of this requirement if awarded.
- Contractors shall include any relevant comments and/or questions about the Attachment(s) if applicable.
Files
| File | Type | Posted |
|---|---|---|
| PWS Ambulance_Ground 2026 for Sources Sought.pdf | ||
| 36C24226Q0360.docx | DOCX document |
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