V212--Special Mode Transportation Services Clement J Zablocki VAMC and area VA and non-VA facilities
Closed Pre-Solicitation Posted
- Solicitation number
- 36C25226R0075
- Agency
-
Veterans Integrated Service Network 12
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 485991 Special Needs Transportation
- Place of performance
- Milwaukee, WI area to include Clement J Zablocki Vamc associated Cbocs, and other VA and non-VA
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Clement J. Zablocki VA Medical Center and its associated Community-Based Outpatient Clinics intend to solicit a single IDIQ contract for non-emergency wheelchair van and sedan transportation services, with capability statements due June 8, 2026 at 10:00 a.m. Central Time. No set-aside applies. NAICS 485991 (Special Needs Transportation) governs this procurement with a small business size standard of $19 million in annual revenue.
Services are required 24 hours, seven days a week at the Milwaukee VAMC, subordinate CBOCs, and affiliated healthcare clinics in the VA Medical Center's service area, with an estimated 70,000 wheelchair van trips and 18,000 sedan trips annually. The VA anticipates a five-year ordering period.
The contractor must maintain a fleet of wheelchair vans (specifying rear-loaded and side-loaded capacity) and sedans; provide on-site coordinators at Milwaukee VAMC and the Green Bay facility during business hours; and integrate with VA's VetRide software for scheduling, dispatching, and invoicing. Drivers must hold valid licenses with three years of experience, clean driving records (fewer than five points), current DOT drug certifications, and physician health certifications. All personnel must complete specialized training in first aid, defensive driving, abuse prevention, and veteran transportation techniques. Vehicles must accommodate oversized wheelchairs up to 36-inch wheelbase and 57-inch height with 800-pound minimum-capacity operational lifts, GPS tracking, and insurance coverage of at least $500,000 per occurrence. Drop-off and pick-up windows are tightly defined relative to scheduled medical appointments.
Capability statements should be submitted to erika.cannaday@va.gov and must include organizational information, SAM Unique Entity ID, current fleet composition and driver count, relevant government or commercial transportation contracts, and quality control procedures.
Notice text
The Department of Veterans Affairs (VA) Clement J. Zablocki VA Medical Center (hereafter VAMC), its associated Community-Based Outpatient Clinics (CBOCs), and affiliated healthcare clinics require contracted non-emergency wheelchair and sedan transportation services. The contractor shall furnish the necessary personnel and equipment to provide for twenty-four (24) hours Seven (7) days a week wheelchair van and sedan transportation services, along with VetRide (or its successor) monitoring/updating, including weekends and holidays.
The VAMC estimates approximately 70,000 wheelchair van and 18,000 sedan trips per year. See attached draft version of the Performance Work Statement (PWS), which may differ from the PWS included in any future solicitation and resultant award.
The North American Industry Classifications System (NAICS) code for this procurement is:
485991 Special Needs Transportation with a Small Business Size Standard of $19 million in annual revenue.
All interested, responsible sources shall submit a capability statement by 10:00 a.m. (local time) on Monday June 8, 2026 to erika.cannaday@va.gov, to include the following:
Organizational name, including DBA, if applicable, and address
Point of contact (name, title, email address)
SAM Unique Entity ID
Business size under NAICS 485991
Company Experience in providing transportation services to medical patients, to include number of years and any examples of current contracts in place with government or commercial entities
Contact information for contracts listed in company experience and a description of services provided (type of services, volume of trips per year, geographic service area covered, etc.)
Example(s) of quality control programs an procedures currently utilized
Size and type of fleet, including number of sedan and wheelchair vans (specifying number of wheelchair vans that are rear-loaded and side-loaded);
Number of drivers currently employed
This is not a solicitation for proposals, proposal abstracts, bids, or quotations. Telephone inquiries will not be returned. This Sources Sought notification is issued solely for information and planning purposes to determine availability of qualified vendors and does not constitute a solicitation. Based on the responses to this Sources Sought Notice/Market Research, this requirement may be set-aside for a specific small business socio-economic contracting program, small business or full and open competition.
Files
| File | Type | Posted |
|---|---|---|
| 36C25226R0075.docx | DOCX document |
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