V212--DC VA Medical Center Wheelchair Van Transportation Services
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C24526Q0016
- Agency
-
Veterans Integrated Service Network 5
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 485991 Special Needs Transportation
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration VISN 5 is soliciting wheelchair van transportation services for the DC VA Medical Center and associated Community-Based Outpatient Clinics. The contract requires providing 24/7 non-emergent wheelchair transportation for veterans across Washington DC, Maryland, and Northern Virginia, with contractors needing to operate a minimum of four simultaneous trips and handle an average of 2,700 one-way trips monthly. Offerors must demonstrate technical capabilities including fleet specifications with appropriate wheelchair-accessible vehicles, current insurance documentation, personnel qualifications with proper licensing and training, and past performance on similar contracts. The evaluation will be conducted on a lowest-price technically acceptable basis, with technical factors including capability statements, fleet information, insurance validation, and personnel documentation, plus past performance assessments. Proposals are due October 1, 2025, submitted in two separate volumes with technical information in Volume I and pricing separately.
This solicitation does not utilize any set-aside designation and is open to all qualified contractors. The incumbent contractor is Battles Transportation, Inc., operating under contract number 36C24523A0032. The estimated total contract value is $19 million, covering a base period from November 1, 2025, to October 31, 2026, with an option period extending through April 30, 2027. The anticipated workload includes approximately 47,000 one-way trips during the base period, requiring contractors to maintain qualified drivers with CPR training and knowledge of oxygen equipment handling. Performance will occur primarily in the Washington DC metropolitan area, with contractors required to obtain WAMTC licensing for DC operations and maintain an onsite Lead Driver to facilitate operations and provide staffing coverage.
Notice text
3 versions
Update #3 · Latest ·
D.1 WAGE DETERMINATION
REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF LABOR
THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION
By direction of the Secretary of Labor | WAGE AND HOUR DIVISION
| WASHINGTON D.C. 20210
|
|
|
| Wage Determination No.: 2024-0002
Daniel W. Simms Division of | Revision No.: 3
Director Wage Determinations| Date Of Last Revision: 09/28/2025
_______________________________________|____________________________________________
Note: Contracts subject to the Service Contract Act are generally required to
pay at least the applicable minimum wage rate required under Executive Order
14026 or Executive Order 13658.
_____________________________________________________________________________________
|If the contract is entered into on or |Executive Order 14026 generally applies to |
|after January 30, 2022, or the |the contract. |
|contract is renewed or extended (e.g., |The contractor must pay all covered workers |
|an option is exercised) on or after |at least $17.75 per hour (or the applicable |
|January 30, 2022: |wage rate listed on this wage determination,|
| |if it is higher) for all hours spent |
| |performing on the contract in 2025. |
________________________________________|____________________________________________
|If the contract was awarded on or |Executive Order 13658 generally applies to |
|between January 1, 2015 and January 29,|the contract. |
|2022, and the contract is not renewed |The contractor must pay all covered workers |
|or extended on or after January 30, |at least $13.30 per hour (or the applicable |
|2022: |wage rate listed on this wage determination,|
| |if it is higher) for all hours spent |
| |performing on the contract in 2025. |
_____________________________________________________________________________________
The applicable Executive Order minimum wage rate will be adjusted annually. Additional
information on contractor requirements and worker protections under the Executive Orders
is available at www.dol.gov/whd/govcontracts.
____________________________________________________________________________________
State: District of Columbia
Area: District of Columbia Statewide
____________________________________________________________________________________
Employed on Veteran's Affairs contract for VAMC Wheelchair Van services
____________________________________________________________________________________
Collective Bargaining Agreement between Battle's Transportation, Inc. and
Amalgamated Transit Union Local 689 AFL-CIO CLC, effective September 1, 2022 through
May 31, 2025 and amended on June 1, 2025.
In accordance with Sections 2(a) and 4(c) of the Service Contract Act, as amended,
employees employed by the contractor(s) in performing services covered by the
Collective Bargaining Agreement(s) are to be paid wage rates and fringe benefits set
forth in the current collective bargaining agreement and modified extension
agreement(s).
____________________________________________________________________________________
Note: Executive Order (EO) 13706, Establishing Paid Sick Leave for Federal
Contractors, applies to all contracts subject to the Service Contract Act for which
the contract is awarded (and any solicitation was issued) on or after January 1,
2017. If this contract is covered by the EO, the contractor must provide employees
with 1 hour of paid sick leave for every 30 hours they work, up to 56 hours of paid
sick leave each year. Employees must be permitted to use paid sick leave for their
own illness, injury or other health-related needs, including preventive care; to
assist a family member (or person who is like family to the employee) who is ill,
injured, or has other health-related needs, including preventive care; or for
reasons resulting from, or to assist a family member (or person who is like family
to the employee) who is the victim of, domestic violence, sexual assault, or
stalking. Additional information on contractor requirements and worker protections
under the EO is available at www.dol.gov/whd/govcontracts.
Update #2 ·
DC VA WHEELCHAIR VAN TRANSPORTATION
36C24526Q0016
Questions & Answers
If a wheelchair is provided to passenger by Contractor, will the passenger return wheelchair to Contractor at drop-off location or is Contractor expected to remain onsite?
See 4.4.7 in the PWS
Per 4.4.8.5. are drivers expected to provide medical assistance? It would seem that this type of service aligns with BLS or ALS transportation.
Drivers will need to know the basis medical CPR.
Per 4.4.8.5. what training is expected for oxygen administration?
Knowledge of how to hold a canister within the vehicle is required.
What time threshold before a scheduled pickup will a cancellation be billable? Is dispatching of a vehicle the only threshold for billing purposes?
See 4.5.2. in the PWS for cancellations.
Who is the incumbent operator? What is the associated contract #?
The incumbent is Battles Transportation, Inc., contract #36C24523A0032.
How many vehicles are typically utilized daily to fulfill the scope of services?
The vendor must be able to run a minimum of 4 trips at one time. A typical month of one-way transports averages 2,700 trips.
Is an onsite coordinator currently utilized? Does the VA prefer that Contractor provide onsite staff member(s)?
Contractor should have a Lead Driver onsite to facilitate transports and fill in when short staffed.
Are you able to provide a heat map for volume by stated county or any other historical transportation data?
Unable to provide a heat map, however, the link below shows the Veterans population in the Washington DC area: https://usafacts.org/topics/veterans/state/district-of-columbia/
Is WAMTC licensing required?
Yes, this is required to transport in Washington DC.
Is multi-loading of patients permitted?
See 4.5.1.1 in the PWS
Update #1 ·
E.8Â Â SUPPLEMENTAL INSTRUCTIONS TO OFFERORS
CONTENT OF QUOTATIONS. A complete quotation shall be submitted in two (2) separated volumes as follows:
A. VOLUME I
FACTOR 1 TECHNICAL (Non-price). The Offeror shall submit a Cover Letter along with Â
Volume I, that identifies the Offeror s UEI number, Cage Code, Tax ID number, Address,
Telephone, Email, Contact Information. Quotations shall clearly define the work the Offeror proposes to perform, personnel and management capabilities, and the procedures and processes it will use. The Offeror shall not include any price or price-related information in the technical volume. The following factors shall be included in the technical volume:
Â
Subfactor 1 - Technical Capability Statement. The Offeror s Technical Capability Â
Statement must include a narrative that clearly demonstrates how the services will be Â
performed to meet the Government s requirement found in Price Schedule, Â
the associated Performance Work Statement (PWS), and solicitation terms and conditions, and highlight the management and technical approach. Â
Â
Subfactor 2 - Fleet. The Offeror s fleet information shall provide fleet data that includes the quantity, type and capability and equipment for each operational wheelchair van vehicle, per industry standard and State laws and regulations for the geographic areas in which they will perform, in the performance of Wheelchair Van transport services. Â
Â
Subfactor 3 - Insurance. The Offer must provide current insurance documentation to Â
validate their ability to provide Wheelchair Van transport services to Veterans, meeting, at a minimum, State laws and regulations for the geographic areas in which they will perform. Â
Â
Subfactor 4 - Personnel. The Offeror must provide documentation identifying all Â
licenses, training, and driving records of personnel, capable of performing transport duties. Â
Resumes are not required and will not be accepted. Â
FACTOR 2 - Past Performance (Non-price) - The past performance evaluation factor results in an assessment of the Offeror s ability to comply with past performance solicitation requirements and demonstrates to the Government that there is a reasonable expectation that the Offeror will successfully perform the required effort. The evaluation will consider both the relevance and recency (within the past 3 years) of past projects or contracts. The Government defines relevancy as projects or contracts of similar size, scope and complexity.Â
Provide up to 3 references that demonstrate your company s PAST PERFORMANCE by including the contract number for the project, a brief description, and a point of contact to include an email address. The information shall be provided in 5 pages or less.
Â
The absence of past performance data will be rated neither favorably or unfavorably. Therefore, the Offeror shall be determined have unknown past performance. In this context of acceptability or unacceptability , unknown shall be considered acceptable. Â Â
Past Performance information may be obtained through the Contractor Performance Assessment Rating System (CPARS), interviews with Program Managers and Contracting Officers, and other sources known to the Government. Â
B. VOLUME II
FACTOR 3 PRICE. The Offeror s Price volume shall identify a fixed price for each Contract Line Item (CLIN) per unit of measure and based on an estimated quantity, an extended CLIN price, and total contract price for each performance period and overall total contract price, on the Price Schedule provided in the SF 1449 solicitation.
OFFEROR MUST ENSURE THAT ITS QUOTATION IS SUBMITTED TIMELEY TO ENSURE DELIVERY AND RECEIPT BY THE DUE DATE AND TIME IDENTIFIED IN BOX 8 ON THE SF1449 (Page 1 of the solicitation). LATE QUOTATIONS MAY NOT BE ACCEPTED.
Questions shall be submitted by:
Email to Danfeng.lu@va.gov, cc Darren.Morris2@va.gov by 3:00 PM ET on 09/19/2025.
Quotations shall be submitted by:
Email to Danfeng.lu@va.gov, cc Darren.Morris2@va.gov by 3:00 PM ET on 09/30/2025.
-Multiple emails may be submitted if they exceed 10gb, please title documents in order.
Type of award: This Firm Fixed Price Contract will be awarded to the lowest price
responsible offeror whose offer conforms to the requirement of the solicitation.
(a) Complete Box 12, 17, and 30 of the SF 1449 (Page 1) of the solicitation, and a signed copy of any amendments issued against this solicitation. Provide the legal entity name, address, telephone number and UEI in Box 17.
(b) Complete Section B.1.1, contractor POC information.
(c) Complete Section B.3 Price/Cost Schedule: You must enter your unit-price quotes for each CLIN. You may separately include a narrative explanation of the criteria, assumptions and the like that was taken.
(d) Complete D.4.
Files
| File | Type | Posted |
|---|---|---|
| 36C24526Q0016 0002.docx | DOCX document | |
| 36C24526Q0016 0001.docx | DOCX document | |
| D.3 BAA.pdf | ||
| D.4 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING.pdf | ||
| D.1 WD 2024-0002.pdf | ||
| 36C24526Q0016_1.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| V212--DC VAMC Wheelchair Van Transportation Services | Award Notice | |
| This notice | Solicitation | |
| V212--DC VA Medical Center Wheelchair Van Transportation Services | Pre-Solicitation |
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| Rehabilitative Driving Services | Request for Information | Indefinite Delivery Requirement | Veterans Integrated Service Network 5 | No set-aside | |
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