USCGC saginaw (WLIC-803) drydock availability FY2025

INSTRUCTION TO OFFERORS

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6,

supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotations are being requested and a separate written solicitation will not be issued.

The solicitation is issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and

clauses are those in effect through Federal Acquisition Circular FAC 2025-01 dated 12 November 2024. This requirement is

being solicited on an unrestricted basis using FAR Part 12 Acquisition of Commercial Items, and FAR 13.5 Simplified

Procedures for Certain Commercial Items. The NAICS Code is 336611 - Ship Repair with a small business size standard of

1,300 employees. The solicitation number is 70Z08525QIBCT0001.

Schedule of Supplies/Services: See Attachment 1 – Work Items

Description of Work: The Contractor shall furnish all necessary labor, materials, services, equipment, supplies, power,

accessories, special tools and such other things as are necessary to perform various dry-dock repairs of the USCGC

SAGINAW (WLIC-803) all in exact accordance with this solicitation and the attached specification (attachment 2).

Scope of services shall include ship repair and associated support work and may include work that is not currently listed as

Definite Items.

Contract Type: This solicitation is a request for quotes (RFQ) that will result in the award of a Single Award Firm-Fixed Price. Contract solicited under FAR PART 12 and FAR Subpart 13.5 Simplified Procedures for Certain Commercial Items, subject to availability of funds.

Contract Period of Performance: The performance period for this requirement starts on or about 25 March 2025 and with a

projected end date on or about 25 June 2025.

Place of Performance: All work is to be performed at the contractor's facility.

Cutter's Homeport: 1500 15th Street Mobile, AL 36615

1. This requirement will be competed as 100% Small Business Set-aside. Award from this solicitation will be made to the

responsible offeror whose proposal conforms to all the submission requirements outlined in the instructions to offerors and is

determined to provide the best value to the Government, which will evaluate the price and non‐cost factors. Technical and

past performance factors when combined, are more importance than price. However, pricing can be a factor.

a. All offerors shall provide a written statement that all repair work done in accordance with the terms, conditions, and

attachments to this solicitation are under a minimum of a 60-day warranty. Failure to provide a warranty statement may result

in the proposal not being considered for award.

b. All offerors shall fully comply with terms and conditions of the RFQ and address all solicitation requirements to be eligible

for award. The solicitation document must be completed in its entirety in order to be compliant with the full solicitation. Offerors

that take exception to any term or condition of this RFQ, propose any additional term or condition, or omit any required

information may not be considered for award.

2. Completing the RFQ: Please ensure the following information/sections are completed in their entirety:

a. Page 1 blocks 17a, 26 (TOTAL OFFER AMOUNT), 30a, 30b and 30c.

b. Complete all clauses requiring vendor certifications or information.

c. CLIN prices shall be in U.S. Dollars (inclusive of all costs, applicable taxes, and all relevant charges)

d. Provide required certifications and documents, per paragraph 3 (below)

e. Written statement of 60-day warranty

Please read the RFQ and all attachments in their entirety.

3. Technical RequirementsAs stated in the Work Specification Document, a technically compliant vendor must submit:

a. List of Subcontractors, work items involved, and work site addresses

b. Welders Qualifications, including welder's name, type of qualifications, and date of last qualification test

c. Written description of Property Control System for GFP

d. List of NFPA certified Chemists

e. Designation of Competent Person

f. List of Qualified Sil-brazers

G. Valid Dry-Dock Certifications

H. Insurance

4. Past performance

a. All offerors must provide two (2) instances of relevant past performance performed within the last three (3) years. This

information shall include, but is not limited to: Contract Number, Date of Contract Award, and Period of Performance. Contact Information for Customer Contract Description. Relevant Information.

5. To be considered complete, an offer must adhere to the proposal requirements as well as paragraphs 2 and 3, above. A

complete offer shall include a detailed description of the vendor's understanding and plan for compliance with the

Specification for dockside repairs.

6. The Contracting Officer plans to make an award without discussions. Therefore, the offer should be complete as submitted,

include the offerors best price, and shall not include references to data or information previously submitted. Data previously

submitted, if any, will not be incorporated "by reference" into the offer and will not be considered in the evaluation of the offer.

7. Clarifications/Questions regarding any aspect of this procurement shall be submitted in writing per ATTACHMENT 4 via

email only and addressed to Ou.T.Saephanh@uscg.mil and Sandra.A.Martinez@uscg.mil no later than 8 AM PST on

December 27, 2024. Phone calls will not be accepted. The subject line of all email correspondence must state

RFQ#70Z08525QIBCT0001 QUESTIONS in the subject line. All questions and responses will be posted via email and on

SAM.gov for all potential offerors to review. Any revision to the RFQ as a result of questions and answers will be issued as an

amendment to the solicitation. Questions received after this deadline may not be considered.

8. Request for Drawings: The last day to request drawings regarding this solicitation is 8 AM PST on December 27, 2024.

After this date, further requests may not be accepted due to time constraints. To request drawings, contact

Ou.T.Saephanh@uscg.mil and Sandra.A.Martinez@uscg.mil. All requests should identify the solicitation number

RFQ#70Z08525QIBCT0001. Some references listed in the Specification, under "Consolidated List of References," are subject

to Export Control limitations or have otherwise restricted distribution and have been deemed "limited access" and "export

controlled" packages. In order to access these documents, vendors must be certified as a US or Canadian contractor by the

Joint Certification Program (JCP) administered by the Defense Logistic Information Service (DLIS). Instructions and

procedures for being certified by JCP can be found at https://www.dla.mil/HQ/LogisticsOperations/Services/JCP/. Only those

vendors that have current certification by JCP will be able to be granted explicit access to these packages by the USCG.

9. Responses to this solicitation shall be submitted in writing via email only and addressed to Ou.T.Saephanh@uscg.mil and

Sandra.A.Martinez@uscg.mil no later than 8 AM PST on January 17, 2025. Phone calls will not be accepted. The subject

line of all email correspondence must state RFQ#70Z08525QIBCT0001 in the subject line. Proposals received after the

deadline may not be considered.

ANTICIPATED AWARD DATE: The anticipated date of award is on or about February 25, 2025.