Underground Fuel Storage Tanks (UST) Refurbishment Services - Tokyo
Closed Solicitation Posted
- Solicitation number
- 19JA8026Q0021
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238390 Other Building Finishing Contractors
- Place of performance
- Tokyo Tokyo 106-0 Japan
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy Tokyo, procuring on behalf of the Department of State, seeks quotations for underground fuel storage tank refurbishment services at the Mitsui Housing Compound in Tokyo, with quotations due June 30, 2026 at 10:00 a.m. Japan Standard Time (Amendment 0001 extended the deadline from June 12). This is an RFQ without set-aside, anticipated as a firm fixed-price purchase order valued between $25,000 and $100,000, to be awarded to the lowest priced, technically acceptable quoter.
Place of performance is Tokyo, Japan. The scope includes refurbishing and relining two 28,000-liter diesel fuel storage tanks, installing an electronic inventory control and leak detection monitoring system, replacing four manhole covers (fiberglass reinforced plastic or metal), performing pressure testing on fuel lines, and providing training to Embassy personnel. Work must be completed within 90 calendar days of receiving the Notice to Proceed, with liquidated damages of YEN 100,000 per day for delays. The contractor must guarantee all work for ten years from substantial completion.
Tank inspection requires ultrasonic testing with 500 millimeter grid spacing for overall scanning and 10 millimeter pitch for detailed mapping, performed by personnel certified under ASNT Level II or ISO 9712 for ultrasonic testing and AMPP level 2/3 for coating inspection (per Amendment 0002). The contractor must demonstrate English and Japanese language capabilities, provide prior construction experience with references, secure all required local licenses and permits, and comply with 29 CFR 1910.146 confined space entry standards and U.S. Army Corps of Engineers Safety Manual EM-385-1-1. A mandatory pre-quotation conference and site visit occurs May 28, 2026, with entry requests due May 26. Questions are due June 4. The NAICS code is 238390, Other Building Finishing Contractors; PSC is Z1FA, Maintenance of Family Housing Facilities.
Notice text
Enclosed is a Request for Quotations (RFQ) for Underground Fuel Storage Tanks (UST) Refurbishment Services at the Mitsui Housing Compound in Tokyo, Japan. If you would like to submit quotation, follow the instructions in Section J of the RFQ, complete the required portions of the attached document, and submit it to the email address shown in paragraph 3. Quotations of the Cover Letter.
The U.S. Government intends to award a Purchase Order to the responsible company submitting a technically acceptable quote at the lowest price. The U.S. Embassy Tokyo intends to award the Purchase Order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quoters shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to contract award. Therefore, quoters are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Your quotation must be submitted electronically to Miyuki Mita via email to MitaMX@state.gov. The e-mail size must not exceed 15MB. If the e-mail size should exceed the 15MB, the submission must be made in separate e-mails less than 15MB each. After submission of quotation, quoters shall contact Miyuki Mita by phone (Office: 03-3224-5755 or Mobile: 090-1110-9320) or email to confirm the receipt of quotation.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Underground Fuel Storage Tanks (UST) Refurbishment Services - Tokyo | Pre-Solicitation |
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