Underground Fuel Storage Tanks (UST) Refurbishment Services - Tokyo
Pre-Solicitation Posted
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- Solicitation number
- 19JA8026Q0021
- Agency
-
Department of State
- Responses due
- Not on record
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238990 All Other Specialty Trade Contractors
- Place of performance
- Tokyo 107-8 Japan
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State is preparing to procure underground fuel storage tank refurbishment services at the U.S. Embassy Housing Compound in Tokyo, Japan, with quotations due June 12, 2026. Work involves refurbishing and relining two single-walled 28,000-liter steel diesel fuel storage tanks at 2-1-1 Roppongi, Minato-ku, Tokyo 106-0032, including tank preparation, manhole opening with confined space entry procedures, degassing and cleaning, surface examination, fiberglass-reinforced plastic relining with polyester resin coating, installation of new FRP manhole covers, pressure testing of fuel lines, and installation of an electronic inventory control and leak detection monitoring system. The contractor must provide quality assurance and safety plans, employee training on the new UST system, and project closeout documentation, with all work guaranteed for ten years from acceptance of substantial completion.
Completion must occur within 90 calendar days of Notice to Proceed; liquidated damages are YEN100,000 per day of delay. The anticipated contract value is between $25,000 and $100,000 on a firm fixed-price basis. Performance and payment bonds are not required. A mandatory pre-quotation conference and site visit is scheduled for May 28, 2026, 10:00 a.m. to approximately 12:00 p.m. Japan Standard Time; prospective quoters must register by 10:00 a.m. May 26, 2026. Questions are due by 10:00 a.m. June 4, 2026. Quoters must be registered in SAM.gov, understand written and spoken English and Japanese, maintain established business operations in Japan with proper licenses and permits, demonstrate prior construction experience with references, and carry general liability insurance of YEN30,000,000 per occurrence for bodily injury and YEN3,000,000 per occurrence for property damage. Electronic submissions are required; email size may not exceed 15MB. Quotations must be submitted to Miyuki Mita at MitaMX@state.gov. Award will go to the lowest priced, technically acceptable quoter.
Notice text
Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Tokyo, Japan, will launch the solicitation on the SAM.gov website when it is available.
The Government may award the Purchase Order based on the initial quotation without discussion. The resultant contract/Purchase Order will be firm fixed price.
The Government is planning a pre-quotation conference and the date for this conference will be in the solicitation.
All quoters shall be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting a quotation pursuant to FAR provision 52.204-7. Therefore, prospective quoters are required to register prior to the submittal of quotations.
Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your quote prior to the response date and time. Please ensure your email with your quote does not exceed 15MB, if it does then you might have to send more than one email.
Files
| File | Type | Posted |
|---|---|---|
| 19JA8026Q0021 - Cover Letter-RFQ-SOW.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Underground Fuel Storage Tanks (UST) Refurbishment Services - Tokyo | Solicitation | |
| This notice | Pre-Solicitation |
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| DESC2103C - Bulk Fuel Storage Tanks Phase II, Yokota Air Base, Japan | ENDIST Japan | No set-aside |
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