19JA8026Q0021 - Amendment 0001 (SF-30) - extend due date - updated SOW 1.pdf

MENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 1

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

See Item 16C.

4. REQUISITION/PURCHASE REQ. NO.

PR15909185

5. PROJECT NO.

6. ISSUED BY CODE 7. ADMINISTERED BY CODE

Procurement/Contracting Office U.S. Embassy 1-10-5 Akasaka Minato-ku, Tokyo 107-8420

Japan

See Item 6.

8. NAME AND ADDRESS OF CONTRACTOR 9a. AMENDMENT OF SOLICITATION NO.

19JA8026Q0021

9b. DATED (SEE ITEM 11)

May 11, 2026 10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ ] is extended, [ ] is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation, or as amended, by one of the following methods:

(a) by completing Items 8 and 15 and returning one copy of the amendment;

(b) by acknowledging receipt of this amendment on each copy of the offer submitted; or

(c) by separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE

HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA

Not applicable.

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS;

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN

ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER:

E. IMPORTANT: Contractor [ ]is not, [ ]is required to sign this document and return one copy to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION

The Purpose of this amendment is to:

1. Amend Subsection J.2, of the RFQ (page 39) to extend the quotation due date from 10:00 a.m., Friday, June 12, 2026 to 10:00 a.m., Tuesday, June 30, 2026 (Japan Standard Time) effective the date of the Contracting Officer’s signature.

2. Amend Subsection 2.0, 4-c to the Attachment I-1 - Statemen of Work for 19JA8026Q0021.

3. Amend Subsection 3.0 to the Attachment I-1 – Statement of Work for 19JA8026Q0021.

As a result of the changes set forth above, effective the date of the Contracting Officer’s signature, Attachment I-1 is hereby deleted in its entirety and replaced with the attached revised Attachment I-1.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remain unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (type or print) 16A. NAME OF CONTRACTING OFFICER

Christopher G. Staff

15B. NAME OF CONTRACTOR/OFFEROR

BY

(signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

BY

(signature of Contracting Officer)

16C. DATE SIGNED

NSN 7540-01-152-8070 STANDARD FORM 30 (REV. 10-83)

Previous edition unusable Prescribed by GSA FAR (48 CFR) 53.243

Attached to Amendment No. 0001 Request for Quotation No. 19JA8026Q0021

Attachment I-1 : Statement or Work

Statement of Work Underground Fuel Storage Tanks (UST) Refurbishment Service

1.0 INTRODUCTION

The Contractor shall provide the necessary services as defined in this SOW to refurbish/reline two underground fuel storage tanks (USTs) located at the U.S Embassy Housing Compound in Tokyo, Japan. The Contractor shall also install an inventory control and leak detection system for the two relined tanks. The contractor shall follow the US ACE EM-385 requirements for confined space entry (Chapter 34) – please see Section 11.0 Contract Clauses and References in this Statement of Work on page 5 through 12.

2.0 SCOPE of WORK - UST REFURBISHMENT/RELINING

There are two single walled/skinned steel underground fuel storage tanks.

Tank 1 - 28,000 liters used for storing diesel fuel.

Tank 2 – 28,000 liters used for storing diesel fuel.

The scope of services required includes, but is not limited to, the following:

1. Prepare the Site

a. Fence off the working area to disallow any unauthorized personnel from entering the working areas.

b. Shut off all electric current going into the tanks or in proximity to the working area.

c. Place personal safety equipment (including fire protection equipment) readily available around the working area.

d. Empty out the USTs. Diesel fuel shall be transferred from one diesel UST to another. Any excess fuel shall be stored on-site in an approved fuel storage tank. All fuel stored off site shall be put back into the UST after the tanks are relined.

e. Clean all the sludge inside the tanks.

2. Opening of the tank manholes

a. Upon opening of the manholes and prior to any work being performed, the surrounding air quality will be tested for two

Attachment I-1 : Statement or Work parameters: % of lower explosive limit (LEL) and oxygen content.

Before any authorized personnel is cleared to commence work, the LEL must be less than 20% and the oxygen content inside the tank must not be +/- 0.5 % of that of the ambient air.

b. Connect an industrial ventilator to ensure that the working area is receiving fresh air continually and during the duration of all field activities.

3. Degassing and cleaning of the tanks

a. Connect an industrial ventilator and drop it into the tanks. Ensure that the % LEL inside the tanks is also less than 20%.

b. Once most of the fuel and sludge has been removed and the LEL is still under 20%, authorized personnel (confined spaced trained only) will be allowed to enter the tanks cavity to continue cleaning.

c. All personnel that enter the tanks cavity must wear Level B Personal Protective Equipment (PPE) and have supplied air with respirator at all times.

4. Examine and prepare tank surface for coating/lining

a. Sandblast the inside of the tanks.

b. Visually inspect the inside of the tanks to determine the areas with the most wear and also locate any possible leaks.

c. Proceed to measure the thickness of the tank walls horizontally and vertically. Any wall area that presents a reduction of 30% or more from its original thickness will be studied in depth. Ultrasonic testing or equivalent shall be used to measure the thickness of the tank walls.

d. Areas that showed significant wall thickness reduction (as specified above) and corners/wedges should be repaired.

5. Relining the inside of the tanks

a. Coat the entire inside of tanks with primer.

b. Apply 2 layers of fiberglass reinforced plastic (FRP) mat/sheet with polyester based resin.

Attachment I-1 : Statement or Work

c. Coat the entire tank with another polyester based resin. This will prevent the tank from future leaks.

d. Once all the layers have cured/dried, inspect and test the tanks for uniform thickness and leaks.

3.0 Manholes

The main (surface mounted) manholes shall be replaced with new fiberglass reinforced plastic manhole covers, including all seals (Universal, OPW, Franklin Fueling or equivalent). The installation shall be done in accordance with the manufacturer’s specifications. All manholes shall be watertight.

The secondary tank covers (on top of the tanks, inside the manholes) shall be replaced with metal covers, including seals (to match existing). All tank covers shall be watertight.

4.0 Fuel Lines

All fuel supply/return lines shall be pressure tested to ensure that they are not leaking. If any leaks are observed, they shall be reported to the Embassy personnel.

5.0 TEMPORARY FUEL STORAGE

Not required. One UST shall remain connected to provide fuel to the generators/boilers at all times.

6.0 INVENTORY CONTROL AND LEAK DETECTION MONITORING

SYSTEM

The contractor shall install one electronic tank inventory control and leak detection monitoring system for the USTs.

The inventory control system shall show the fuel level in the tanks, including high fuel level and low fuel alarms. The leak detection monitoring system shall activate an audible and visual alarm in the event there is tank leak test failure or liquid is detected in the interstitial space.

The inventory control and leak detection systems shall be mounted in a weatherproof box adjacent to the underground fuel storage tanks. The contractor shall submit the plans and all manufacturer specifications regarding the proposed electronic inventory control and the leak detection monitoring for approval prior to the start of the project.

Attachment I-1 : Statement or Work

Recommended leak detection monitor and sensor are listed below:

Monitor: Showa Kiki, HP with printer unit or equivalent Sensor: Showa Kiki, MSC or equivalent.

7.0 QUALITY ASSURANCE AND SAFETY

The Contractor shall provide, as a deliverable, an appropriate Quality Assurance Plan (QAP). The plan shall include checklists of duties to be carried out and a plan to carry out inspections to determine whether the various services are being performed according to the contract. The Contractor shall provide copies of the inspection reports.

The Contractor shall implement an effective program of safety, inspections, testing, administration, management, reporting, recordkeeping, and other tasks necessary to verify compliance with the requirements of the contract plans and specifications. The Contractor's site superintendent shall be responsible for managing the quality control program at the site.

The contractor shall submit a confined space entry and safety plan for approval prior to the start of work. No confined space entry shall be permitted without the approval of the entry and safety plan. The Contractor shall provide a project specific Accident Prevention Plan (APP) describing how safety for all project personnel will be executed throughout the project. The APP must focus on confined spaces and gaseous environments.

The Contractor shall collect and improve promptly any shortcomings and substandard conditions noted during inspections. The Contractor shall immediately bring any conditions beyond the responsibility of the Contractor that affect or delay field activities to the immediate attention of the Embassy personnel.

8.0 INSPECTION

The USG will inspect the services being performed and the supplies furnished to determine whether work is being performed in a safe and satisfactory manner, and that all supplies are of acceptable quality and standards. The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract.

9.0 FINAL SYSTEMS TESTS

Final tests shall be conducted on all newly refurbished USTs, the inventory control and leak detection system at the completion of the work to ensure that the new system meets all manufacturer requirements and specifications. The

Attachment I-1 : Statement or Work contractor shall connect the newly refurbished USTs to the existing supply/return lines for and ensure that they are functioning properly.

10.0 TRAINING

The Contractor shall provide training to U.S. Embassy personnel to familiarize them with all the components of the new UST system, especially the inventory control and leak detection system.

11.0 PROJECT CLOSEOUT

When all site work is complete, the contractor's site superintendent shall review all activities and walk the project area with the Embassy personnel to ensure that the Embassy is satisfied, and all work items are acceptable. If any items are not completed, they shall be addressed and completed immediately.

The contractor shall ensure that, upon demobilization, the site is left in a clean and orderly appearance equal to or better than prior to start of work. All site restoration conditions shall be restored to match existing conditions.

The contractor shall compile record documents as the work progresses and maintain a copy of these documents as part of the quality control program. At the conclusion of the work, the contractor shall submit closure documentation and provide warranties, product data, and operation and maintenance manuals for all installed equipment.

12.0 Guarantee

The Contractor shall guarantee all the end product completed under this contract for ten-year period from the date of acceptance of substantial completion by the

COR.

13.0 Superintendence by Contractor

The Contractor shall designate a representative who shall supervise the Contractor's workforce and be the Contractor's liaison with the Government.

The entire operation of the contracted services shall be superintended by the Contractor's liaison. The designated superintendent shall be located on the work site designated by the Contracting Officer during normal working hours (see Subsection E.6 WORKING HOURS) and shall have supervision during the times while on duty. The superintendent shall also supervise the performance of the contracted services on Saturdays, Sundays, and holidays when approved. The Contractor's employees shall be on site only for contractual duties and not for any other business or purposes.