U. S. Embassy Madrid - Boiler upgrade project

The U.S. Embassy in Madrid, Spain is soliciting contractors for a comprehensive heating system upgrade project involving the replacement of the manifold, secondary circuit pumps, valves, and associated accessories in the Chancery's boiler room subbasement. The Department of State seeks a contractor capable of providing all necessary personnel and expertise to install a new piping network with control valves, variable frequency drive pumps, expansion tanks, air separators, and a heating water treatment system. Contractors must possess all required permits and licenses to conduct business in Spain and maintain registration in the System for Award Management database prior to contract award. The government will evaluate proposals using a lowest-priced, technically acceptable approach and reserves the right to award without discussions. A mandatory site visit is scheduled for September 11, 2025, at 11:00 a.m., with quotations due by September 24, 2025, at 17:30 local time.

This solicitation operates under a firm-fixed-price contract structure with no set-aside designations, making it available to all qualified contractors. The performance timeline requires contractors to commence work within 15 calendar days of contract award and complete the entire project within 90 calendar days from the Notice-to-Proceed. Work is restricted to Monday through Friday, 7:30 a.m. to 5:30 p.m., excluding Spanish and U.S. holidays, and must be performed at the U.S. Embassy Chancery located at Serrano 75, Madrid, Spain (28006). The contractor must provide performance and payment bonds, maintain comprehensive insurance coverage, and assign an English-speaking supervisor to oversee on-site operations. Upon completion, deliverables include as-built drawings, operation and maintenance manuals, commissioning documentation, and training reports for embassy personnel.