Invitation letter.pdf
PDF 84 KB Posted
- Attached to
- U. S. Embassy Madrid - Boiler upgrade project
- Solicitation number
- 19AP5025Q0023
- Issued by
-
Department of State US Embassy Madrid
About this file
This document is a Request for Quote (RFQ) no. 19SP5025Q0023 issued by the U.S. Embassy in Madrid for a heating system upgrade. The project involves replacing the manifold, secondary circuit pumps, valves, and associated accessories at the chancery located at Serrano, 75, Madrid. A mandatory site visit is scheduled for September 11, 2025, at 11:00 a.m., and interested parties must email their names and ID numbers to moyanomx@state.gov.
Prospective offerors must submit their electronic quotations to madridgsoprocurement@state.gov in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (PDF) format, with a file size limit of 30MB. Submission requirements include a completed and signed Standard Form 1442 OFFER portion, Section A, Section L, additional information in Section J, and proof of SAM registration. The U.S. Government intends to award the contract to the responsible company submitting the lowest-priced acceptable offer, potentially without further discussions. Offerors must be registered in the System for Award Management (SAM) database prior to proposal submission, and questions about the solicitation must be directed to Lydia Ruiz by email before September 25, 2025.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment 1 SOW Heating system upgrade_ SPB_09_04_2025.pdf | ||
| RFQ 19SP5025Q0023.pdf |
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Text version
Serrano, 75 – 28006 Madrid
September 5, 2025
To: Prospective Quoters
SUBJECT: RFQ no. 19SP5025Q0023 – Supply and installation of a heating system upgrade at the U.S.
Embassy in Madrid.
The Embassy of the United States of America invites you to submit a quotation for the supply and installation of a heating system upgrade at the U.S. Embassy in Madrid. The upgrade includes replacing the manifold, secondary circuit pumps, valves, and associated accessories to the chancery at Serrano, 75, Madrid.
A site visit has been scheduled for Wednesday September 11, 2025 at 11:00a.m. Please send the names and I.D. numbers of each person interested in attending to moyanomx@state.gov.
Your quotation must be submitted electronically to madridgsoprocurement@state.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a proposal to be considered, you must submit all the documentation required under the following:
1. Completed and signed OFFER portion of the Standard Form 1442;
2. Completed Section A;
3. Completed Section L;
4. Additional information as required in Section J.
5. Proof of SAM registration
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
https://www.sam.gov/
Please direct any questions regarding this solicitation to Lydia Ruiz by e-mail to moyanomx@state.gov before September 25, 2025.
Sincerely, Jerad S. Tietz Contracting Officer mailto:moyanomx@state.gov
File details come from the government source that posted it. Updated .