U. S. Department of Agriculture Seeks to Lease Office and Related Space in Millbrook, NY
Closed Pre-Solicitation Posted
- Solicitation number
- 57-36027-23-FS
- Agency
-
Farm Production and Conservation
Department of Agriculture
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 531120 Lessors of Nonresidential Buildings (except Miniwarehouses)
- PSC
- X1AA Lease/Rental Of Office Buildings
- Place of performance
- Millbrook, New York, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of Agriculture (USDA) is seeking to lease office and related space in Millbrook, New York. The agency requires between 1,840 and 1,932 square feet of rentable space, with a minimum of 3 reserved parking spaces for government vehicles and 6 reserved spaces for visitors. The initial firm term of the lease is up to 10 years, with options to extend up to a full term of 20 years. Interested parties must submit expressions of interest by November 1, 2023, providing details on the available space, parking, and confirmation that the space will meet accessibility and fire safety requirements. The government plans to conduct a market survey on November 14, 2023, with occupancy targeted upon acceptance of the leased space.
This procurement is not set aside for any specific business category. The government has not identified any potential incumbents or current contractors. The value of the lease has not been specified, but the USDA is seeking a space that can accommodate its office and related needs in the Millbrook, New York area. The key numerical details include the required square footage range and the number of reserved parking spaces.
Notice text
3 versions
Update #3 · Latest ·
U.S. GOVERNMENT
Department of Agriculture (USDA) seeks to lease the following space:
Solicitation
57- 36027-23-FS
City, State
Millbrook, NY
Area Of Consideration
N: Hwy 199 to Winchell Mtn Rd
E: Hwy 44 to Hwy 343 (Hwy 22)
S: Hwy 343 to Hwy 82 to Hwy 44 to Hwy 72 to Hwy 115 to Hwy 41
W: State Rt 9
Space Type(s)
Office
Minimum Sq. Ft. (ABOA)
1,840 3,632 ABOA SF Minimum
Maximum Sq. Ft. (ABOA)
1, 932 ABOA SF Maximum
Maximum Sq. Ft. (RSF)
Not to Exceed 2,208
Government Official Vehicle (GOV) Surface/ Outside Reserved Parking Spaces
Three (3) Reserved/ Secured Surface Spaces for Government Official Vehicles Parking Shall Be Onsite
Producer/ Visitor Surface/ Outside: Reserved Parking Spaces:
Six (6) Reserved/ Secured Surface Spaces for Producer/ Visitor, Vehicles Parking Shall Be Onsite. Two (2) of these parking spaces shall be large enough to accommodate cattle trailer/ large farm vehicle with pull through capabilities.
Employee Surface/ Outside Non-Reserved Parking Spaces:
Five (5) Unreserved Surface Space for Employee Vehicles. Parking shall be onsite or within a walkable ¼ miles (1,320 Feet) of the public entrance of the Premises.
Initial Full Term
Up to 20 years (240 months)
Initial Firm Term
up to 10 years (120 months)
Termination Rights
120-Days in Whole or in Part following the expiration of the firm lease term.
Tenant Improvements:
Turnkey Tenant Improvement Build-out
Additional Requirements
• The parking lot shall have pull-through capabilities and shall not be obstructed by adjacent building and/or tenant usage.
• The space offered, its location, and its surrounding areas must be compatible with the Governments intended use.
• The Government wishes to lease space in an existing building. Space will not be considered where any living quarters are located within the building.
• The space offered shall not be located within 300-feet of residential areas.
• The space offered shall be in a professional office environments or surroundings with a prevalence for modern design and/or tasteful rehabilitation in modern use.
• Space shall not be located near establishments whose primary operations is the sale of alcoholic beverages, firearms sold/ discharged, or where there are tenants related to drug treatment or detention facilities.
• Subleases are not acceptable.
• First or ground floor space is preferred, shall be contiguous and continuous within the building, meeting accessibility requirements in the Lease. If Space above the first or ground floor is offered, the space shall have at least one (1) elevator meeting accessibility requirements of the Lease.
• Offered space must meet Government requirements for fire safety, accessibility, seismic, and sustainability standards per the terms of the Lease.
• The Government will have access to the space 24-hours a day, 7-days a week. Normal hours of operation are Monday through Friday 6:00 AM through 6:00 PM (excluding Saturdays, Sundays, and Federal Holidays).
• A fully serviced lease is required.
• Offered space shall not be in the 1-percent-annual chance floodplain (formerly referred to as “100-Year” floodplain).
Offered space must meet Government requirements for fire safety, accessibility, seismic, and sustainability standards per the terms of the Lease. A fully serviced lease is required. Offered space shall not be in the 1-percent-annual chance (formally 100-year) flood plain.
Entities are advised to familiarize themselves with the telecommunications prohibitions outlined under Section 889 of the FY19 National Defense Authorization Act (NDAA), as implemented by the Federal Acquisition Regulation (FAR).). For more information, visit: https://acquisition.gov/FAR-Case-2019-009/889_Part_B.
Expressions of Interest Due:
02/15/2024
Market Survey (Estimated):
TBD
Occupancy (Estimated):
Within 90-days of the Government’s issuance of Notice to Proceed for Tenant Improvement Construction.
Note: Entities not currently registered in the System for Award Management (SAM) at SAM.gov, are advised to start the registration process as soon as possible if intending to submit an offer for possible lease award.
Expressions of Interest shall include the following:
1. If existing building, building name and address, and location of the available space within the Building, along with building site/ lot plans, interior layout drawings/pictures (with dimensions shown) reflecting the Space that is being offered.
2. For existing buildings, complete Lease Market Survey Form for Existing Building, MS-299, in its entirety.
3.Rentable square feet (RSF) and ANSI/BOMA office area (ABOA) square feet to be offered.
4. Date of space availability.
5. If offeror is not the owner of the building, an authorization letter signed by owner to represent owner for property will be required.
6. Amount of/type of parking available on-site. If parking is not available on-site, provide a map showing the location(s) of parking requested in the advertisement. If parking is offered on a land/site/property/location not under the offeror's control, an authorization letter signed by the owner to represent the land/site/property/location will be required.
7. Photos of the space or site being submitted, or permission for Market Survey participants to photograph the space or site.
8. For existing buildings, provide information on condition of building systems, roof, foundation, and current floor plan. Alternatively, provide a copy of a recent commercial building inspection or appraisal.
9. Brokers submitting properties MUST show authorization from the property owner to submit property on behalf of the property owner; this can include, but is not limited to a listing agreement, letter from the property owner authorizing the broker to submit the property, purchase/ sale agreement, option, etc.*
11. Confirmation that offered space meets or will be made to meet Architectural Barriers Act Accessibility Standards (ABAAS).
12. Confirmation that offered space meets or will be made to meet Fire Protection & Life Safety Requirements.
* As mentioned in #5 & #9 above, any submission received without written authorization to represent owner(s) will not be considered until such time the documentation has been received. In cases where an agent is representing multiple entities, written acknowledgement/permission from each entity to represent multiple interest parties for the same submission must be submitted prior to the Expressions of Interest due date.
Send Expressions of Interest to:
Name/Title:
E. Shawn Hayes – Realty Specialist
Email Address:
eulando.hayes@usda.gov
Name/Title:
Iris Bates – Lease Contracting Officer
Email Address:
Iris.Bates@usda.gov
Government Contact Information
Name/Title:
E. Shawn Hayes – Realty Specialist
Email Address:
eulando.hayes@usda.gov
Name/Title:
Iris Bates – Lease Contracting Officer
Email Address:
Iris.Bates@usda.gov
Update #2 ·
U.S. GOVERNMENT
Department of Agriculture (USDA) seeks to lease the following space:
Solicitation
57- 36027-23-FS
City, State
Millbrook, NY
Area Of Consideration
N: Hwy 199 to Winchell Mtn Rd
E: Hwy 44 to Hwy 343 (Hwy 22)
S: Hwy 343 to Hwy 82 to Hwy 44 to Hwy 72 to Hwy 115 to Hwy 41
W: State Rt 9
Space Type(s)
Office
Minimum Sq. Ft. (ABOA)
1840
Maximum Sq. Ft. (ABOA)
1932
Maximum Sq. Ft. (RSF)
2208
Reserved Parking Spaces for Government Vehicles
3
Reserved Parking Spaces for Visitors
6
Unreserved Parking Spaces for Employees
5 at no additional cost to govt. Within 1/4th mile
Initial Full Term
Up to 20 years (240 months)
Initial Firm Term
up to 10 years (120 months)
Termination Rights
120 Days’ notice, in whole or in part
Option Term
N/A
Additional Requirements
Pull-thru Vehicle Parking required
Entities are advised to familiarize themselves with the telecommunications prohibitions outlined under Section 889 of the FY19 National Defense Authorization Act (NDAA), as implemented by the Federal Acquisition Regulation (FAR).). For more information, visit: https://acquisition.gov/FAR-Case-2019-009/889_Part_B.
************************************************************************************************
Expressions of Interest Due:
12/19/2023
Market Survey (Estimated):
1/5/2024
Occupancy (Estimated):
Upon acceptance of space
Note: Entities not currently registered in the System for Award Management (SAM) at SAM.gov, are advised to start the registration process as soon as possible if intending to submit an offer for possible lease award.
Expressions of Interest shall include the following:
1. If existing building, building name and address, and location of the available space within the Building, along with building site/ lot plans, interior layout drawings/pictures (with dimensions shown) reflecting the Space that is being offered.
2. If new construction, site/aerial plans or building site/lot plans showing the location of the proposal land, along with the parcel number (if part of multiple parcels, all parcel numbers associated with the proposed land). Adjacent streets showing proposed ingress/egress shall be shown on the plans.
3. Rentable square feet (RSF) and ANSI/BOMA office area (ABOA) square feet to be offered.
4. Date of space availability.
5. If offeror is not the owner of the building, an authorization letter signed by owner to represent owner for property will be required. *
6. Amount of/type of parking available on-site.
7. Photos of the space or site being submitted, or permission for Market Survey participants to photograph the space or site.
8. For existing buildings, provide information on condition of building systems, roof, foundation, and current floor plan. Alternatively, provide a copy of a recent commercial building inspection or appraisal.
9. Confirmation that offered space meets or will be made to meet Architectural Barriers Act Accessibility Standards (ABAAS).
10. Confirmation that offered space meets or will be made to meet Fire Protection & Life Safety Requirements.
* As mentioned in #5 above, any submission received without written authorization to represent owner(s) will not be considered until such time the documentation has been received. In cases where an agent is representing multiple entities, written acknowledgement/permission from each entity to represent multiple interest parties for the same submission must be submitted prior to the Expressions of Interest due date.
Send Expressions of Interest to:
Name/Title:
E. Shawn Hayes – Realty Specialist
Email Address:
eulando.hayes@usda.gov
Name/Title:
Iris Bates – Lease Contracting Officer
Email Address:
Iris.Bates@usda.gov
Government Contact Information
Name/Title:
E. Shawn Hayes – Realty Specialist
Email Address:
eulando.hayes@usda.gov
Phone Number:
(678) 202-9265
Name/Title:
Iris Bates – Lease Contracting Officer
Email Address:
Iris.Bates@usda.gov
Phone Number:
(202) 720-3418
Update #1 ·
U.S. GOVERNMENT
Department of Agriculture (USDA) seeks to lease the following space:
Solicitation
57- 36027-23-FS
City, State
Millbrook, NY
Area Of Consideration
N: Hwy 199 to Winchell Mtn Rd
E: Hwy 44 to Hwy 343 (Hwy 22)
S: Hwy 343 to Hwy 82 to Hwy 44 to Hwy 72 to Hwy 115 to Hwy 41
W: State Rt 9
Space Type(s)
Office
Minimum Sq. Ft. (ABOA)
1840
Maximum Sq. Ft. (ABOA)
1932
Maximum Sq. Ft. (RSF)
2208
Reserved Parking Spaces for Government Vehicles
3
Reserved Parking Spaces for Visitors
6
Unreserved Parking Spaces for Employees
5 at no additional cost to govt. Within 1/4th mile
Initial Full Term
Up to 20 years (240 months)
Initial Firm Term
up to 10 years (120 months)
Termination Rights
120 Days’ notice, in whole or in part
Option Term
N/A
Additional Requirements
Pull-thru Vehicle Parking required
Entities are advised to familiarize themselves with the telecommunications prohibitions outlined under Section 889 of the FY19 National Defense Authorization Act (NDAA), as implemented by the Federal Acquisition Regulation (FAR).). For more information, visit: https://acquisition.gov/FAR-Case-2019-009/889_Part_B.
************************************************************************************************
Expressions of Interest Due:
11/1/2023
Market Survey (Estimated):
11/14/2023
Occupancy (Estimated):
Upon acceptance of space
Note: Entities not currently registered in the System for Award Management (SAM) at SAM.gov, are advised to start the registration process as soon as possible if intending to submit an offer for possible lease award.
Expressions of Interest shall include the following:
1. If existing building, building name and address, and location of the available space within the Building, along with building site/ lot plans, interior layout drawings/pictures (with dimensions shown) reflecting the Space that is being offered.
2. If new construction, site/aerial plans or building site/lot plans showing the location of the proposal land, along with the parcel number (if part of multiple parcels, all parcel numbers associated with the proposed land). Adjacent streets showing proposed ingress/egress shall be shown on the plans.
3. Rentable square feet (RSF) and ANSI/BOMA office area (ABOA) square feet to be offered.
4. Date of space availability.
5. If offeror is not the owner of the building, an authorization letter signed by owner to represent owner for property will be required. *
6. Amount of/type of parking available on-site.
7. Photos of the space or site being submitted, or permission for Market Survey participants to photograph the space or site.
8. For existing buildings, provide information on condition of building systems, roof, foundation, and current floor plan. Alternatively, provide a copy of a recent commercial building inspection or appraisal.
9. Confirmation that offered space meets or will be made to meet Architectural Barriers Act Accessibility Standards (ABAAS).
10. Confirmation that offered space meets or will be made to meet Fire Protection & Life Safety Requirements.
* As mentioned in #5 above, any submission received without written authorization to represent owner(s) will not be considered until such time the documentation has been received. In cases where an agent is representing multiple entities, written acknowledgement/permission from each entity to represent multiple interest parties for the same submission must be submitted prior to the Expressions of Interest due date.
Send Expressions of Interest to:
Name/Title:
E. Shawn Hayes – Realty Specialist
Email Address:
eulando.hayes@usda.gov
Name/Title:
Iris Bates – Lease Contracting Officer
Email Address:
Iris.Bates@usda.gov
Government Contact Information
Name/Title:
E. Shawn Hayes – Realty Specialist
Email Address:
eulando.hayes@usda.gov
Phone Number:
(678) 202-9265
Name/Title:
Iris Bates – Lease Contracting Officer
Email Address:
Iris.Bates@usda.gov
Phone Number:
(202) 720-3418
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