Tuition Assistance Program Replacement
Closed Pre-Solicitation Posted
- Solicitation number
- INL-26-044
- Agency
-
Department of Energy
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- Not on record
- PSC
- Not on record
- Place of performance
- Idaho Falls, Idaho 83415, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
Battelle Energy Alliance, LLC, acting as the Management & Operating Contractor for the U.S. Department of Energy's Idaho National Laboratory, is soliciting an Expression of Interest for software solutions supporting a Tuition Assistance Program replacement, with EOI responses due June 27, 2026.
INL is conducting a Discovery project within its Employee Service Center to evaluate potential software options to replace its internal Tuition Assistance system. The solution must be comprehensive, secure, and scalable. Required capabilities include tuition benefit application management, workflow and approval routing, automated eligibility validation, integration with HR/training/financial systems, reporting and analytics, document retention and audit functionality, user-friendly employee and administrator interfaces, and cloud-based or on-premises deployment options. The solution must comply with applicable cybersecurity, data privacy, and federal regulations while supporting INL-specific requirements identified during the Discovery process.
The EOI process is the first step in identifying qualified vendors for a future Request for Proposal. Vendors selected from EOI responses will be invited to participate in the RFP process for final award consideration.
Interested vendors should submit an EOI to Chase.Egbert@inl.gov that includes company name and point of contact, description of software solutions offered, system capabilities and deployment models, relevant experience with similar higher education or employee-benefit systems, cybersecurity and compliance details, integration capabilities with HRIS/ERP/learning systems, licensing model and support structure, applicable NAICS codes and business size classification, and information demonstrating product maturity and customer success.
Notice text
INTRODUCTION
Battelle Energy Alliance, LLC (BEA) Management & Operating Contractor of the U.S. Department of Energy (DOE) owned Idaho National Laboratory (INL), is seeking an Expression of Interest (EOI) from qualified vendors capable of providing software solutions to support INL’s Tuition Assistance Program. This EOI supports ongoing Discovery work within the Employee Service Center (ESC) related to the Tuition Assistance Program (IPL 4535).
BACKGROUND
INL is a U.S. Department of Energy (DOE) national laboratory dedicated to nuclear energy, national security, and clean energy innovation. INL currently utilizes an internal Tuition Assistance system, which is under review as part of the ESC Discovery project. The project team is evaluating potential software options, including both internally developed solutions and commercial-off-the-shelf (COTS) products.
SCOPE OF WORK
The purpose of this EOI is to identify vendors capable of providing a comprehensive, secure, and scalable Tuition Assistance Program software solution. Capabilities of interest include, but are not limited to:
- Tuition benefit application management
- Workflow and approval routing
- Automated eligibility validation
- Integration with HR, training, or financial systems
- Reporting and analytics
- Document retention and audit functionality
- User-friendly employee and administrator interfaces
- Cloud-based or on-premises deployment options
- Compliance with applicable cybersecurity, data privacy, and federal regulations
- Ability to support INL-specific requirements identified during the Discovery process
PROCESS
This EOI is the first step in identifying interested and qualified vendors for future solicitation. Responses may be used to inform the development of a formal solicitation list. Selected vendors may be invited to participate in a Request for Proposal (RFP) process for award consideration.
SUBMITTAL REQUIREMENTS
Interested vendors should submit an Expression of Interest that includes the following:
- Company name and point of contact
- Description of the Tuition Assistance or related software solutions offered
- Information on system capabilities, configurations, and deployment models
- Relevant experience with similar higher education or employee-benefit systems
- Details on cybersecurity, compliance, and data-handling standards
- Integration capabilities with HRIS, ERP, or learning systems
- Licensing model, scalability, and support structure
- Any applicable NAICS codes and business size classification
- Additional information demonstrating product maturity, flexibility, and customer success
Deadline for submission: June 26, 2026
Submit to: Chase.Egbert@inl.gov
Only select respondents, as determined by BEA, will receive an invitation to participate in the anticipated RFP solicitation.
PROPRIETARY INFORMATION
Because information received in response to this EOI may be business sensitive or proprietary to the responding party, respondents must mark information in their responses accordingly.
Files
| File | Type | Posted |
|---|---|---|
| Tuition Assistance Program Replacement EOI.pdf |
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