TrueBeam LINAC Aria Eclipse PM

The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 10 at the LTC Charles S. Kettles VA Medical Center in Ann Arbor, Michigan intends to solicit preventive maintenance, repair, and support services for TrueBeam Linear accelerators, ARIA Oncology Information System, Eclipse Treatment Planning System, and RGSC Respiratory Gating equipment, with a response deadline of September 23, 2026 at 12:00 PM Eastern Time.

The anticipated period of performance runs five years from March 15, 2027 through March 14, 2032. No set-aside is anticipated; all eligible businesses are encouraged to respond as the sources sought information may be used to determine potential set-asides. The contractor must provide all parts, labor, materials, and technical support for preventive maintenance, emergency repairs, software upgrades, and training. Field Service Engineers must report to the Healthcare Technology Management department, comply with VA security and infection control protocols, and deliver detailed service documentation. Key performance requirements include on-site emergency response capabilities, remote access support, and minimum 96% uptime guarantees where applicable. Service reporting must be completed within 24 hours of job completion.

Responses should include business name and address, point of contact information, SAM UEI, NAICS code, business size designation, business type including any small business or veteran-owned status, and applicable GSA/FSS contract numbers. The procurement is classified under NAICS 811210 (Repair and Maintenance of Medical, Dental, and Hospital Equipment and Supplies) and PSC J065 (Maint/Repair/Rebuild of Equipment—Medical, Dental, and Veterinary Equipment and Supplies).