Troubleshooting, Calibration and as-needed Remedial Repair of Proof Test Machines

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UPDATE 10/26/2026

Item 1: Posted Questions and Answers

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Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is a US Navy regional industrial center that maintains, overhauls and repairs various vessels of the US Navy. Its industrial operations provide the US naval forces with a wide range of services and resources located on the island of Oahu, Hawaii, with direct and indirect support to submarines, surface vessels and shore based activities in the Pacific.

PHNSY & IMF seeks services to calibrate, provide preventative maintenance and as-needed remedial repairs of three (3) Government-owned Roberts Testing Proof Test Machines to ensure their accuracy, reliability, and safe operation.  The Contractor shall provide all necessary labor, materials, and expertise to perform comprehensive calibration, preventative maintenance and as-needed remedial repair services on the Government-owned equipment specified in the Performance Work Statement (PWS)

The tentative period of performance for this service:

Base Period*:

From 16 November 2026 to 15 November 2027

Option Periods*:

Option Period 1: 16 November 2027 to 15 November 2028
Option Period 2: 16 November 2028 to 15 November 2029
Option Period 3: 16 November 2029 to 15 November 2030
Option Period 4: 16 November 2030 to 15 November 2031
6 month Option Period: 16 November 2031 to 15 May 2032

*(Performance period may be updated.)

The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 541380, Testing Laboratories and Services; Size Standard $19,000,000.00. Product Service Code is L049, Technical representative services- maintenance and repair shop equipment.

Please note the following:

• The solicitation number for this requirement is N32253-27-Q-0001
• Quotes are due no later than 11/02/2026 at 11:00 a.m. HST.
• Quotes must be sent via email to both the primary and secondary points of contact.
• All firms or individuals responding must be registered with the System for Award Management(SAM) (https://www.sam.gov) by the award date.
• As part of the price quote package, the Offeror shall submit the completed SF 1449 with blocks 17a., 30a., 30b. and 30c. (SF 1449 page 1) and CLIN information (SF 1449 page’s 3-5) completed.  Submission of a signed offer to the Government constitutes agreement and acceptance of the solicited terms and conditions.
• The Government may revise the solicitation at any time by means of an Amendment. It is an offeror’s responsibility to ensure it is accessing the Government Point of Entry (GPE) website,  https://sam.gov/, to view potential amendments and procurement notifications for this solicitation.

The proposal shall include:

• Technical Capability - Please submit a detailed technical quote (not to exceed 10 pages) that clearly demonstrates thorough knowledge and understanding of, and approach to completing the work in accordance with the PWS. The technical quote must contain sufficient details so that it may be evaluated in accordance with the PWS and comply with the period of performance set forth in the solicitation. Nonconformance will deem an Offeror ineligible. The technical quote must consist of a clear plan demonstrating how the offeror will Perform Calibration, Preventative Maintenance and as-needed Remedial Repair Services as required in the PWS.
• Certifications - Offerors must provide proof it meets the requirements set forth in NAVSEAINST 4734.1B, "Commercial calibration activities, including Original Equipment Manufacturers (OEM), that calibrate NAVSEA TMDE will be certified or accredited by an accrediting body approved NAVSEA 04 to be in compliance with references (p), (r) and/or (s), and the scope of accreditation must cover the appropriate measurement parameters and ranges of the calibrations performed." The Contractor must, for the entire period of performance, maintain a certification or accreditation in compliance with NAVSEAINST 4734.1B. The Contractor's accreditation body must be approved by NAVSEA 04, and the scope of accreditation must encompass all measurement parameters and ranges for the NAVSEA Test, Measurement, and Diagnostic Equipment (TMDE) calibrated under this contract. The Contractor shall make proof of current certification available for Government inspection upon request.
• Itemized Price Breakdown - Provide an itemized price breakdown of the quote that clearly and concisely describes and defines the Offeror's response to the requirements contained in the solicitation.
• Cybersecurity Maturity Model Certification (CMMC): DFARS clause 252.204-7021 and DFARS provision 252.204-7025 related to Cybersecurity Maturity Model Certification (CMMC) requirements are included in the solicitation involving Federal Contract Information (FCI) or Controlled Unclassified Information (CUI), on unclassified information systems, effective November 10, 2025. Offerors must possess a valid CMMC Level 1 (Self Assessment) certification at the time of award and for the duration of any resulting contract. The Government will verify the Offeror's CMMC Level 1 (Self-Assessment) certification at the time of award. Offerors failing to meet the requirements in DFARS clause 252.204-7021 and DFARS provision 252.204-7025 will be deemed ineligible for award.
• The Offeror shall provide, in the proposal, the CMMC unique identifier(s) (CMMC UIDs) issued by SPRS for each contractor information system that will process, store, or transmit FCI or CUI during performance of a contract, task order, or delivery order resulting from this solicitation.

Offers must be received no later than the exact closing date and time specified in Block 8 of the SF 1449 (or as updated via subsequent amendments). Offerors are hereby advised that the size limit including attachments is 35 MB per email. Emails that exceed this size limit will not be received by the Government. It is the Offeror's sole responsibility to ensure their Offer is received by the Government POCs no later than the specified closing date and time. When necessary to comply with this size limit, the Offeror may deliver their Offer through multiple emails, with each email clearly marked in the Subject Line indicating its sequence order within the total number of emails being transmitted (for example, email 1 of 3). Offers received after the due date may not be considered unless the Contracting Officer determines that the delay was caused solely by the Government and accepting the Offer is in the best interest of the Government.

Contract award will be in accordance to 52.212-2 as stated in the solicitation.

All questions regarding solicitation N32253-25-Q-0001 shall be submitted in writing via email to the listed POCs.  Questions are due 10/23/2026 03:00 PM HST.