Transcription Services (Nov 2026) for RACA

The Department of the Interior Bureau of Indian Affairs Central Office seeks transcription services for the Tribal Interior Budget Council November 2026 meeting, with quotes due October 28, 2026 at 9:00 AM Eastern Daylight Time. The procurement is 100 percent set aside for Indian Small Business Economic Enterprises (ISBEEs) and is firm-fixed-price.

Performance takes place in Oklahoma City, Oklahoma, with the transcription event scheduled for November 19–20, 2026, and the overall performance period extending through December 21, 2026. The contractor must provide onsite transcription services at the Okana Resort, attending all scheduled sessions in person, arriving 30 minutes before start time, and monitoring audio quality. Day 1 runs 8:30 AM to 5:00 PM with a 60-minute lunch and two 15-minute breaks; Day 2 runs 9:00 AM to 3:30 PM with a 60-minute lunch and one 15-minute break.

Contractor personnel must demonstrate experience transcribing government or Tribal meetings, multispeaker public forums capability, and ability to produce Section 508-compliant documents. The contractor must deliver a final, cleaned-up full transcript in PDF format within 15–20 business days after event completion, meeting or exceeding 95–98 percent accuracy thresholds, with native language noted as "[spoken in Native language]." The contractor provides all transcription equipment; the Department provides seating, workspace, and A/V system access only. Travel, lodging, and per diem costs must be included in the fixed price.

Quotes must include a signed Indian Economic Enterprise Representation Form and DIAR 1452.280-4 certification or risk disqualification. Award will be made on a price-only basis to the responsible offeror whose conforming offer is most advantageous to the Government. The NAICS code is 561492, Court Reporting and Stenotype Services. Service Contract Act wage rates apply under determination 2015-5315, with Occupation Code 01035 (Court Reporter).

Submit quotes to Jeffrey Pearson, Contracting Officer, at jeffrey.pearson@bia.gov with the RFQ number in the subject line.