Thermal Battery Shipping
Closed Pre-Solicitation Posted
- Solicitation number
- FA822026DS01
- Agency
-
AFLCMC Hill AFB
Lifecycle Management Center, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 484230 Specialized Freight (except Used Goods) Trucking, Long-Distance
- Place of performance
- Hill Air Force Base, Utah 84056, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Materiel Command Lifecycle Management Center at Hill Air Force Base is seeking qualified contractors to provide one-time shipping services for Cartridge Actuated Devices and Propellant Actuated Devices (CAD/PAD), specifically thermal batteries, from a foreign partner location in Evoia Island, Greece to Hill Air Force Base in Utah. The solicitation is currently in the pre-solicitation phase as a Request for Information (RFI), with responses due by November 7, 2025. Key contract requirements include obtaining all necessary export and import licenses and permits for hazardous goods transportation, ensuring proper packaging and labeling in compliance with regulations, arranging pickup and transport of assets, maintaining proper chain-of-custody documentation, and coordinating customs clearance, inspections, and management of import duties or taxes. Prospective contractors must demonstrate recent relevant experience in hazardous goods shipping, provide direct and concise responses that clearly demonstrate capability to meet stated requirements, and must be registered in the System for Award Management (SAM) database to be eligible for award. The recommended NAICS code for this opportunity is 484230 (Specialized Freight Trucking, Long-Distance), and responses should avoid marketing materials in favor of substantive capability demonstrations.
This opportunity carries no set-aside designations and is a one-time requirement with an estimated shipment value of $74,800 involving two boxes containing 34 thermal batteries measuring 0.27 x 0.27 x 0.42 meters each and weighing 7 kilograms per box. The thermal batteries must be stored at temperatures between -70 degrees Celsius and 100 degrees Celsius and are classified as UN 3178 flammable solids with a US DOT hazard classification of 1.4, requiring specialized handling and transportation capabilities. The project must be completed within a 45-day timeline divided into three phases: planning and documentation (Days 1-15), shipping (Days 16-30), and customs clearance and delivery (Days 31-45). The United States Government will serve as the importer of record with Delivered at Place (DAP) Incoterms, and delivery will be documented via DD-250 delivery forms. Contractors may respond with capabilities for the full requirement or for specific portions of the consolidated effort, and teaming arrangements, subcontracting, or joint ventures should be clearly delineated in responses.
Notice text
4 versions
Update #4 · Latest ·
Amendment FA822026DS01 0003 on 31 October 2025 adds updated FA822026DS FAQ V2 to the attachments.
Amendment FA822026DS01 0002 on 17 October 2025 adds a FAQ and MSDS to the attachments.
Amendment FA822026DS01 0001 on 7 October 2025 updates the attached SOW and requests feedback and input on the SOW from industry. Please note: this is an RFI and not a formal RFP.
Objective
The Legacy Training Aircraft International Branch is exploring the market for qualified companies to provide shipping of CAD/PAD items, specifically thermal batteries. The effort includes picking up from the foreign partner location as stated in the PWS and delivery to Hill Air Force Base, Utah. This is a one-time requirement.
The recommended North American Industry Classification System (NAICS) code for this action is 484230. All prospective contractors shall be registered in the System for Award Management (SAM) database to be awarded a Department of Defense (DoD) contract. Note: the NAICS code for this requirement, if applicable to the company's capabilities, should be included in the company's NAICS code listing in SAM. If there is an alternate NAICS code for this effort, please provide that suggestion
Direct and concise responses are required and should clearly demonstrate your ability to meet the stated requirements. Recent relevant experience in all areas should be provided. Teaming and/or subcontracting arrangements, including joint ventures, should be clearly delineated. Marketing material is considered an insufficient response to this RFI.
This effort requires the contractor to obtain all the licenses and permit necessary to facilitate shipment of hazardous goods into the United States, ensure assets are properly packaged and labeled according to regulations, arrange for pick up and transport of assets, maintain proper chain-of-custody, coordinate customs and inspections and import duties or taxes as required.
Company Response
It is advised that you provide a sufficient response to all capability questions to allow the USG to appropriately assess your capabilities; however, consideration will be made if your company is capable of performing only specific portions of the consolidated requirement. If your company's response is for only portions of the effort, please submit a response that includes the areas your company is capable of performing and how your effort could be integrated into the overall requirement.
Capability Survey
In response to this RFI, please use the following questions as thought process for performing any potential contract with your company/institution and with any teaming or joint venture partners.
1. Describe your company's past experience on previous projects (no more than three examples) similar in complexity to this requirement.
2. Describe your specific capabilities of working with Foreign Military Sales (FMS) contracts in the past and registration with the Department of State (DoS) for import and export of materials.
Update #3 ·
Amendment FA822026DS01 0002 on 17 October 2025 adds a FAQ and MSDS to the attachments.
Amendment FA822026DS01 0001 on 7 October 2025 updates the attached SOW and requests feedback and input on the SOW from industry. Please note: this is an RFI and not a formal RFP.
Objective
The Legacy Training Aircraft International Branch is exploring the market for qualified companies to provide shipping of CAD/PAD items, specifically thermal batteries. The effort includes picking up from the foreign partner location as stated in the PWS and delivery to Hill Air Force Base, Utah. This is a one-time requirement.
The recommended North American Industry Classification System (NAICS) code for this action is 484230. All prospective contractors shall be registered in the System for Award Management (SAM) database to be awarded a Department of Defense (DoD) contract. Note: the NAICS code for this requirement, if applicable to the company's capabilities, should be included in the company's NAICS code listing in SAM. If there is an alternate NAICS code for this effort, please provide that suggestion
Direct and concise responses are required and should clearly demonstrate your ability to meet the stated requirements. Recent relevant experience in all areas should be provided. Teaming and/or subcontracting arrangements, including joint ventures, should be clearly delineated. Marketing material is considered an insufficient response to this RFI.
This effort requires the contractor to obtain all the licenses and permit necessary to facilitate shipment of hazardous goods into the United States, ensure assets are properly packaged and labeled according to regulations, arrange for pick up and transport of assets, maintain proper chain-of-custody, coordinate customs and inspections and import duties or taxes as required.
Company Response
It is advised that you provide a sufficient response to all capability questions to allow the USG to appropriately assess your capabilities; however, consideration will be made if your company is capable of performing only specific portions of the consolidated requirement. If your company's response is for only portions of the effort, please submit a response that includes the areas your company is capable of performing and how your effort could be integrated into the overall requirement.
Capability Survey
In response to this RFI, please use the following questions as thought process for performing any potential contract with your company/institution and with any teaming or joint venture partners.
1. Describe your company's past experience on previous projects (no more than three examples) similar in complexity to this requirement.
2. Describe your specific capabilities of working with Foreign Military Sales (FMS) contracts in the past and registration with the Department of State (DoS) for import and export of materials.
Update #2 ·
Amendment FA822026DS01 0001 on 7 October 2025 updates the attached SOW and requests feedback and input on the SOW from industry. Please note: this is an RFI and not a formal RFP.
Objective
The Legacy Training Aircraft International Branch is exploring the market for qualified companies to provide shipping of CAD/PAD items, specifically thermal batteries. The effort includes picking up from the foreign partner location as stated in the PWS and delivery to Hill Air Force Base, Utah. This is a one-time requirement.
The recommended North American Industry Classification System (NAICS) code for this action is 484230. All prospective contractors shall be registered in the System for Award Management (SAM) database to be awarded a Department of Defense (DoD) contract. Note: the NAICS code for this requirement, if applicable to the company's capabilities, should be included in the company's NAICS code listing in SAM. If there is an alternate NAICS code for this effort, please provide that suggestion
Direct and concise responses are required and should clearly demonstrate your ability to meet the stated requirements. Recent relevant experience in all areas should be provided. Teaming and/or subcontracting arrangements, including joint ventures, should be clearly delineated. Marketing material is considered an insufficient response to this RFI.
This effort requires the contractor to obtain all the licenses and permit necessary to facilitate shipment of hazardous goods into the United States, ensure assets are properly packaged and labeled according to regulations, arrange for pick up and transport of assets, maintain proper chain-of-custody, coordinate customs and inspections and import duties or taxes as required.
Company Response
It is advised that you provide a sufficient response to all capability questions to allow the USG to appropriately assess your capabilities; however, consideration will be made if your company is capable of performing only specific portions of the consolidated requirement. If your company's response is for only portions of the effort, please submit a response that includes the areas your company is capable of performing and how your effort could be integrated into the overall requirement.
Capability Survey
In response to this RFI, please use the following questions as thought process for performing any potential contract with your company/institution and with any teaming or joint venture partners.
1. Describe your company's past experience on previous projects (no more than three examples) similar in complexity to this requirement.
2. Describe your specific capabilities of working with Foreign Military Sales (FMS) contracts in the past and registration with the Department of State (DoS) for import and export of materials.
Update #1 ·
Objective
The Legacy Training Aircraft International Branch is exploring the market for qualified companies to provide shipping of CAD/PAD items, specifically thermal batteries. The effort includes picking up from the foreign partner location as stated in the PWS and delivery to Hill Air Force Base, Utah. This is a one-time requirement.
The recommended North American Industry Classification System (NAICS) code for this action is 484230. All prospective contractors shall be registered in the System for Award Management (SAM) database to be awarded a Department of Defense (DoD) contract. Note: the NAICS code for this requirement, if applicable to the company's capabilities, should be included in the company's NAICS code listing in SAM. If there is an alternate NAICS code for this effort, please provide that suggestion
Direct and concise responses are required and should clearly demonstrate your ability to meet the stated requirements. Recent relevant experience in all areas should be provided. Teaming and/or subcontracting arrangements, including joint ventures, should be clearly delineated. Marketing material is considered an insufficient response to this RFI.
This effort requires the contractor to obtain all the licenses and permit necessary to facilitate shipment of hazardous goods into the United States, ensure assets are properly packaged and labeled according to regulations, arrange for pick up and transport of assets, maintain proper chain-of-custody, coordinate customs and inspections and import duties or taxes as required.
Company Response
It is advised that you provide a sufficient response to all capability questions to allow the USG to appropriately assess your capabilities; however, consideration will be made if your company is capable of performing only specific portions of the consolidated requirement. If your company's response is for only portions of the effort, please submit a response that includes the areas your company is capable of performing and how your effort could be integrated into the overall requirement.
Capability Survey
In response to this RFI, please use the following questions as thought process for performing any potential contract with your company/institution and with any teaming or joint venture partners.
1. Describe your company's past experience on previous projects (no more than three examples) similar in complexity to this requirement.
2. Describe your specific capabilities of working with Foreign Military Sales (FMS) contracts in the past and registration with the Department of State (DoS) for import and export of materials.
Files
| File | Type | Posted |
|---|---|---|
| FA822026DS01 FAQ V2.xlsx | XLSX spreadsheet | |
| FA822026DS01 FAQ.xlsx | XLSX spreadsheet | |
| RAFDOCS 12019776 v1 MSDS NAVY.PDF | ||
| Statement of Work -Thermal Battery Shipping DRAFT.docx | DOCX document | |
| Statement of Work -Thermal Battery Shipping DRAFT.docx | DOCX document |
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