The U. S. Embassy in Pretoria, South Africa, is requesting quotes for the supply and delivery of 2 x new Right Hand Drive vehicles.
Closed Solicitation Posted
- Solicitation number
- PR16206288
- Agency
-
US Embassy Pretoria
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 33611 Automobile and Light Duty Motor Vehicle Manufacturing
- PSC
- 2320 Trucks And Truck Tractors, Wheeled
- Place of performance
- Pretoria Gauteng 0001 South Africa
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Pretoria, South Africa, is requesting quotes for the supply and delivery of two new right-hand drive vehicles, with quotations due August 31, 2026. The procurement is not set-aside.
Place of performance is Pretoria, South Africa. The Scope of Work specifies a HINO 300–916 AT Long Wheelbase chassis or equivalent equipped with a custom furniture body and 1,500 kg hydraulic tail lift for transporting household furniture and large appliances. Core mechanical specifications include a 4.0L turbo-diesel engine, 6-speed fully automatic transmission, 7,500 kg GVM, and 4.0–4.2 m wheelbase. External dimensions must be approximately 6.9–7.0 m long, no wider than 2.5 m, and under 3.4 m in height. Internal loading dimensions must meet a minimum of 4,500 mm length × 2,350 mm width × 2,300 mm height, with a preferred target volume of approximately 25.9 m³. Rear doors must feature clear openings of 2,300–2,350 mm width by 2,200–2,350 mm height with 270-degree opening capability and complete waterproofing. The tail lift platform should be 2,400 mm × 2,100 mm (minimum 2,300 mm × 2,000 mm) with hydraulic operation, automatic leveling, and manual emergency lowering. The floor must be 3 mm mild steel with phenolic non-slip finish and 4,000 kg concentrated loading capability. Interior protection includes padded side walls, corner protection, furniture lashing rails at two levels, LED lighting, and power outlets. The vehicle must comply with South African regulations limiting rear overhang to 60 percent of wheelbase.
Quoted prices must include Road Worthiness Certificate, 21-day South African Road Permit, delivery costs, CO2 emissions tax, and MIDP duty/Ad Valorem if applicable (with customs duties exemption via Certificate A from the Embassy). Firm fixed pricing is quoted in South African Rand (ZAR) and must remain valid until September 30, 2026. No deposit payments are authorized; payment is made via electronic funds transfer within 30 calendar days after delivery and invoice receipt, whichever is later. Vendors must be registered on SAM.gov by award; those not yet registered must include proof of starting registration and their SAM UEI with submission. The NAICS code is 33611, Automobile and Light Duty Motor Vehicle Manufacturing; PSC is 2320, Trucks and Truck Tractors, Wheeled.
Notice text
The U.S. Embassy in Pretoria, South Africa, is requesting quotes for the supply and delivery of 2 x new Right Hand Drive vehicles.
Quote reference number: PR16206288
The following documents are attached and need to be signed when submitting your quotations:
- The SCOPE OF WORK.
- US Government Clauses
- If you wish to quote for this opportunity, kindly please be advised that you will need to register on the SAM.gov website, by the time the award is offered.
IMPORTANT: If you are not registered on the SAM.gov website, you MUST please start the process and together with your RFQ must include proof of starting the process by providing the SAM UEI number.
Quotations:
Firm fixed pricing is to be quoted.
Quotes to be completed on the company letterhead, indicating the company’s address, contact details and name and email of the contact person.
No alterations or pricing changes will be accepted after the Quotation deadline.
Quotes must be valid for 60 days
Please quote in South African Rand (ZAR)
Quotations must be submitted by no later than close of business 31 August 2026
Submissions must be made prior to this date and time and must be sent electronically to: Pretoria_Contracting_Office-dl@state.gov
U.S. Embassy Payment terms:
- Note that NO DEPOSIT payments will be authorized.
- The Embassy issues only fixed priced contracts: therefore, you must confirm that your prices will remain fixed. The US Embassy will make no provision for fluctuations in price or exchange rates after the order has been placed. If your price is dependent on these fluctuations, you MUST make provision for possible increases in your quoted price.
- EFT – Payment will be made within 30 calendar days after delivery of services AND receipt of invoice, whichever is later.
Please be advised that as a Diplomatic Mission we represent the U.S. Government and are unable to sign any legal documents, including credit applications and T’s & C’s. By submitting a quote, you waiver any such requirement.
The successful offeror will be required to:
- Be registered on the SAM website (www.sam.gov), by the time the award is offered.
- IMPORTANT: If you are not registered on the SAM.gov website, you MUST please start the process and together with your RFQ must include proof of starting the process by providing the SAM UEI number.
- Guidance to register on the SAM.gov website, please click on the link for guidance:
Entity Registration: How Do I Register a New Entity or Obtain a New Unique Entity ID in SAM.gov?
- Must comply with the US Clauses (attached) signed document to be submitted with the quotes. South African Terms and Conditions do not apply; by submitting a quote, you accept the U.S. Embassy’s Terms and Conditions.
Solicitation provision 52.240-90 in incorporated by reference. “By submission of its offer, the offeror represents” compliance
FAR and DOSAR Clauses:
The attached FAR and DOSAR clauses form part of this contract.
Files
| File | Type | Posted |
|---|---|---|
| RFQ - 14 August 2026.pdf | ||
| CLAUSES FOR PURCHASE ORDERS.pdf | ||
| SOW PR16206288 - 14 August 2026.pdf |
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