RFQ - 14 August 2026.pdf
PDF 162 KB Posted
- Solicitation number
- PR16206288
- Issued by
-
Department of State US Embassy Pretoria
About this file
This is a Request for Quote (RFQ) issued by the U.S. Embassy in Pretoria, South Africa, for the supply and delivery of two new right-hand drive vehicles. Quote reference number PR16206288. Quotations must be submitted by close of business on August 31, 2026, to Pretoria_Contracting_Office-dl@state.gov. Quotes must be prepared on company letterhead with firm fixed pricing in South African Rand (ZAR) and must remain valid for 60 days. No alterations or pricing changes are permitted after the quotation deadline. Quotations must include the signed Scope of Work and US Government Clauses as attachment documents.
The Embassy will not authorize deposit payments and issues only fixed-priced contracts with no provision for price or exchange rate fluctuations after order placement; vendors must account for potential increases in their quoted prices. Payment will be made via electronic funds transfer (EFT) within 30 calendar days after delivery and receipt of invoice, whichever is later. Successful offerors must be registered on the SAM.gov website by the time of award; vendors not currently registered must include proof of starting the registration process and provide their SAM Unique Entity ID (UEI) with their RFQ submission. As a diplomatic mission, the U.S. Embassy cannot sign legal documents, credit applications, or accept vendor terms and conditions; submission of a quote constitutes waiver of such requirements. The attached FAR and DOSAR clauses and Solicitation provision 52.240-90 form part of this contract.
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Other files
| File | Type | Posted |
|---|---|---|
| SOW PR16206288 - 14 August 2026.pdf | ||
| CLAUSES FOR PURCHASE ORDERS.pdf |
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Text version
The U.S. Embassy in Pretoria, South Africa, is requesting quotes for the supply and delivery of 2 x new Right Hand Drive vehicles.
Quote reference number: PR16206288
The following documents are attached and need to be signed when submitting your quotations:
- The SCOPE OF WORK.
- US Government Clauses
- If you wish to quote for this opportunity, kindly please be advised that you will need to register on the SAM.gov website, by the time the award is offered.
IMPORTANT: If you are not registered on the SAM.gov website, you MUST please start the process and together with your RFQ must include proof of starting the process by providing the SAM UEI number.
Quotations:
Firm fixed pricing is to be quoted.
Quotes to be completed on the company letterhead, indicating the company’s address, contact details and name and email of the contact person.
No alterations or pricing changes will be accepted after the Quotation deadline.
Quotes must be valid for 60 days Please quote in South African Rand (ZAR)
Quotations must be submitted by no later than close of business 31 August 2026 Submissions must be made prior to this date and time and must be sent electronically to: Pretoria_Contracting_Office-dl@state.gov
U.S. Embassy Payment terms:
- Note that NO DEPOSIT payments will be authorized.
- The Embassy issues only fixed priced contracts: therefore, you must confirm that your prices will remain fixed. The US Embassy will make no provision for fluctuations in price or exchange rates after the order has been placed. If your price is dependent on these fluctuations, you MUST make provision for possible increases in your quoted price.
- EFT – Payment will be made within 30 calendar days after delivery of services AND receipt of invoice, whichever is later.
Please be advised that as a Diplomatic Mission we represent the U.S. Government and are unable to sign any legal documents, including credit applications and T’s & C’s. By submitting a quote, you waiver any such requirement.
The successful offeror will be required to:
1. Be registered on the SAM website (www.sam.gov), by the time the award is offered.
2. IMPORTANT: If you are not registered on the SAM.gov website, you MUST please start the process and together with your RFQ must include proof of starting the process by providing the SAM UEI number.
mailto:Pretoria_Contracting_Office-dl@state.gov http://www.sam.gov/
3. Guidance to register on the SAM.gov website, please click on the link for guidance:
Entity Registration: How Do I Register a New Entity or Obtain a New Unique Entity ID in SAM.gov?
4. Must comply with the US Clauses (attached) signed document to be submitted with the quotes. South African Terms and Conditions do not apply; by submitting a quote, you accept the U.S. Embassy’s Terms and Conditions.
Solicitation provision 52.240-90 in incorporated by reference. “By submission of its offer, the offeror represents” compliance
FAR and DOSAR Clauses:
The attached FAR and DOSAR clauses form part of this contract.
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