SOW PR16206288 - 14 August 2026.pdf

PDF 191 KB Posted Aug 17, 2026

Attached to: The U. S. Embassy in Pretoria, South Africa, is requesting quotes for the supply and delivery of 2 x new Right Hand Drive vehicles.
Solicitation number: PR16206288
Issued by: Department of State US Embassy Pretoria

About this file

Written by GovTribe AI · Aug 17, 2026

This is a Vehicle Procurement Scope of Work for a heavy-duty furniture delivery truck (Reference: PR16206288). The procurement specifies a HINO 300 – 916 AT Long Wheelbase (LWB) chassis or equivalent, equipped with a custom furniture body and 1,500 kg hydraulic tail lift designed for transporting household furniture and large appliances.

The core mechanical specifications include a 4.0L turbo-diesel engine with 6-speed fully automatic transmission, 7,500 kg GVM, and 4.0–4.2 m wheelbase. External dimensions must be approximately 6.9–7.0 m long, no wider than 2.5 m, and under 3.4 m in height. Internal loading dimensions should meet a minimum of 4,500 mm length × 2,350 mm width × 2,300 mm height, with a preferred target volume of approximately 25.9 m³. The rear doors must feature clear openings of 2,300–2,350 mm width by 2,200–2,350 mm height with 270° opening capability and complete waterproofing. The tail lift platform should be 2,400 mm × 2,100 mm (minimum 2,300 mm × 2,000 mm), with hydraulic operation, automatic leveling, internal and external hand controllers, and emergency manual lowering. The floor must be 3mm mild steel with phenolic/non-slip finish and 4,000 kg concentrated loading capability. Interior protection includes padded side walls, corner protection, furniture lashing rails at two levels, LED lighting, and 12V/24V power outlets. The vehicle must comply with South African regulations limiting rear overhang to 60% of wheelbase. Estimated usable payload is 2,200–2,900 kg. Quoted prices must include Road Worthiness Certificate, 21-Day South African Road Permit, Microdot, delivery costs, CO2 emissions tax, anticipated price increases, and MIDP duty/Ad Valorem if applicable (with customs duties exemption via Certificate A from the US Embassy). All quotes must remain valid until 30 September 2026.

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File	Type	Posted
CLAUSES FOR PURCHASE ORDERS.pdf	PDF	Aug 17, 2026
RFQ - 14 August 2026.pdf	PDF	Aug 17, 2026

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VEHICLE PROCUREMENT SCOPE OF WORK

Reference: PR16206288

Vehicle Type

HINO 300 - 916 AT LWB OR Equivalent

Vehicle Overview

Heavy-duty furniture delivery truck built on the Hino 300 916 AT Long Wheelbase chassis (or equivalent), fitted with a custom furniture body and hydraulic tail lift. Designed for the transport of household furniture and large appliances (couches, beds, wardrobes, fridges, washing machines, dining suites, mattresses) with a focus on maximizing internal loading volume, protecting cargo, and ensuring a large, unobstructed rear loading opening.

Core Mechanical Specifications

• Engine: 4.0L turbo-diesel motor

• Transmission: 6-speed fully automatic gearbox

• GVM: 7,500 kg

• Wheelbase: 4.0–4.2 m

• Platform: Long Wheelbase (LWB) chassis, custom-fitted with furniture body

External Body Dimensions

• Overall vehicle length: 6,800–7,000 mm (target ~6.9–7.0 m)

• Maximum external body width: 2,500 mm (≤2.5 m)

• Overall height: 3,350 mm (must remain below 3.400 m)

Internal Loading Dimensions

Recommended minimum:

• Internal length: 4,500 mm

• Internal width: 2,350 mm

• Internal height: 2,300 mm

Preferred target (theoretical volume ≈ 25.9 m³)

Rear Door Specifications

• Clear opening width: 2,300–2,350 mm

• Clear opening height: 2,200–2,350 mm

• Two full-height doors

• 270° opening capability

• Heavy-duty hinges

• Door retainers

• Full rubber sealing

• Must be completely waterproof

Tail Lift Specification

• Capacity: 1,500 kg hydraulic tail lift (SWL)

• Platform (target): 2,400 mm wide × 2,100 mm deep

• Platform (minimum acceptable): 2,300 mm × 2,000 mm

Required features:

• Full-width platform

• Non-slip deck

• Hydraulic operation with automatic levelling

• Hand controller inside and outside the truck

• Emergency manual lowering

• Safety barriers/side guards

• Rear warning lights

• Mechanical safety lock

• Heavy-duty chassis mounting

• Bridge plate into body

• Platform capable of carrying a loaded furniture trolley/pallet

Floor Specification

• Material: 3mm mild steel

• Phenolic/non-slip finish

• Sealed edges

• Minimum 4,000 kg concentrated loading capability

• Flush-mounted lashing points

Furniture Protection & Interior Fit-Out

• Padded side-wall protection

• Vertical corner protection

• Rubber bumper strips

• Furniture lashing rails at approx. 600–700 mm and 1,300–1,400 mm above floor level

• Multiple lashing points

• Protective rear door lining

• Non-slip floor

• LED interior lighting

• 12V/24V power outlets

• Internal loading light switches

• Removable padded blankets/racks (to be considered)

Legal Body Length Compliance

• Body length must comply with South African regulations limiting rear overhang to 60% of wheelbase, measured from the rearmost axle.

• Example: a 4,200 mm wheelbase permits a maximum rear overhang of 2,520 mm.

• Final body length must be calculated and confirmed against the specific Hino chassis drawing (wheelbase + front overhang + rear overhang + body mounting position + tail lift).

Payload Considerations

Component Approx. Mass Hino chassis/cab ~3,000–3,300 kg Furniture body ~900–1,100 kg 1.5t tail lift ~400–500 kg Body equipment/protection ~150 kg Fuel/driver/etc. ~150–250 kg Estimated operating tare ~4,600–5,300 kg

Estimated usable payload: ~2,200–2,900 kg (final figure must be calculated from actual certified tare and axle ratings — not estimates).

General Requirements

• Quoted price should include Road Worthiness Certificate / on-the-road costs

• Quoted price should include 21-Day South African Road Permit

• Quoted price should include Microdot (DataDot)

• Quoted price should include delivery costs

• Quoted price should include CO2 emissions tax

• Quoted price should include anticipated vehicle price increases

• Quoted price should include MIDP duty and Ad Valorem, if applicable (diplomatic vehicle — US Embassy will provide a Certificate A for customs duties exemption)

• Quoted price must be valid until 30 September 2026

Summary — Final Proposed Vehicle

HINO 300 916 AT LWB OR Equivalent

• 4.0L turbo-diesel, 6-speed automatic, 7,500 kg GVM, 4.0–4.2 m wheelbase

• Furniture body (Van Body) : 4,600 mm (L) × 2,400 mm (W) × 2,300 mm (H) internal

• Rear opening: 2,400 × 2,300 mm clear

• Tail lift: 1,500 kg, 2,400 × 2,100 mm platform

• Overall dimensions: ~6.9–7.0 m long, ≤2.5 m wide, <4.0 m high