The Saratoga National Cemetery is in need of HVAC Preventative Maintenance Services for a period of a Base plus four Option Years. -- J049

The Department of Veterans Affairs National Cemetery Administration is soliciting for HVAC Preventative Maintenance Services at Saratoga National Cemetery under solicitation number 36C78626Q50085. The contractor shall furnish all labor, equipment, parts, materials, supplies, and transportation necessary to perform preventive maintenance on government-owned heating, ventilation, and air-conditioning systems, including scheduled semi-annual preventive maintenance on HVAC equipment (two jobs per year) and scheduled annual preventive maintenance on heating equipment (one job per year). Key contract requirements include current SAM registration, active Service-Disabled Veteran-Owned Small Business (SDVOSB) or Veteran-Owned Small Business (VOSB) certification with the SBA, compliance with OSHA safety standards, and maintenance of appropriate insurance coverage per New York State law. The Government will award the contract on a Lowest Price Technically Acceptable (LPTA) basis to a single responsible quoter without discussions. Offerors must submit responses by March 4, 2026, at 10:00 AM EST, with questions due by February 19, 2026, and a mandatory site visit scheduled for February 18, 2026, from 10:00 AM to 12:00 PM EST.

This procurement is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses under NAICS Code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a $19.0 million business size standard. The current contract holder is Blackhorse LLC, and the Independent Government Estimate is based on pricing from the existing contract with a 5% annual increase applied for subsequent years, though final cost values are pending. The contract consists of a base period from April 15, 2026, through April 14, 2027, plus four optional years, with applicable wage determination 2015-4143, Revision 33 establishing prevailing wage rates ranging from $23.38 to $31.08 per hour for relevant HVAC maintenance positions plus $5.55 per hour in Health & Welfare benefits. The work shall be performed at Saratoga National Cemetery, located at 200 Duell Road, Schuylerville, New York 12871, during normal business hours on weekdays only, excluding Federal holidays. Offerors must submit four volumes of documentation including company information, technical submissions with key personnel qualifications and work plans, past performance references from three similar contracts completed within the last five years, and a pricing schedule in Excel format.